1. Federal Programs Department: Plan4Learning
March 6 and 8, 2017
San Antonio Independent School District
Federal Programs Department

2. The Connection: CNA, DIP/CIP, Budget & Plan4Learning
Per Federal and State Law, a district/campus can only spend funds for resources when they have been clearly identified in the CNA/DIP/CIP
Plan4Learning is the tool that is utilized as the format for the CNA/DIP/CIP
it provides the template for the CNA/DIP/CIP
the CNA/DIP/CIP is completed using District and campus data to identify needs and establish goals based on that data
a budget is aligned to meet the needs identified and goals set by departments/campuses in the CNA/DIP/CIP
The Budget Resource Guide is a tool that can be utilized to assist in aligning the budget to the CNA/DIP/CIP

3. What is Plan4Learning?
A web-based software that enables campuses & departments to develop the Comprehensive Needs Assessment (CNA) and Improvement Plan (DIP\CIP) in full compliance with state and federal laws. It also ties the CNA & Improvement Plans to the budget.

4. How can Plan4learning be used to align to Federal and State Law?
A CNA must be conducted to identify needs.
An Improvement Plan must be written to address the needs that were identified in the CNA.
Funding can only be spent on items included in the Improvement Plan which are addressing the needs identified in the CNA.

5. Comprehensive Needs Assessment (CNA) Essential Components
One purpose of the CNA is to identify the strengths and weaknesses of existing programs, practices, procedures, and activities using district and campus data. The appropriate funding source(s) and resources are to be aligned with the CNA to address the needs.

6. Comprehensive Needs Assessment (CNA) Essential Components
The outline of the CNA consists of eight “Areas to be Evaluated”:
Demographics
Student Achievement
School Culture & Climate
Staff Quality, Recruitment & Retention
Curriculum, Instruction, & Assessment
Family & Community Involvement
School Context & Organization
Technology

7. Comprehensive Needs Assessment (CNA) Essential Components
Each “Area Evaluated” consists of:
Summary
Strengths
Needs

8. Comprehensive Needs Assessment (CNA) Sample
The funding source(s) are to be included into the “Area Evaluated” Needs section in order to utilize resources and prioritize funding for improving student academic achievement. Thus, aligning the budget to the CNA.

9. District Improvement Plan (DIP) and Campus Improvement Plan (CIP) Essential Components
One purpose of the DIP/CIP is to align your department/campus vision, goals, and essential components of the improvement plan with the appropriate funding source(s).
The outline of a DIP/CIP consists of:
Goal
Performance Objective
Strategy
Strategy Funding

10. District Improvement Plan (DIP) and Campus Improvement Plan (CIP) Essential Components
The DIP/CIP includes the Goal, Performance Objective and Strategy (ex. Student interventions, Saturday school, before/after school tutoring, educational conferences, instructional field trips, professional development, etc.).
The Strategy Funding includes:
Resources Needed (ex. supplies and materials, travel, substitutes for teachers, etc.)
Fund Source for the strategies (ex. 211, 164, 245, etc.)
Account Code (optional)
Amount

11. How can Plan4learning be used to tie the budget to the CNA & Improvement Plan?
The Budget Resource Guide can be utilized as a tool for Plan4Learning to link Federal, State and Local funding sources in your CNA/DIP/CIP
The Budget Resource Guide can assist with
Resources Needed (general description)
Fund Source
Account Code

12. How Do You Get To This Tool?
SAISD > Departments> Federal Programs> Federal Programs website
Click on the Department or Campus tab at the top of the website
Scroll down to STAGE 4: Link the Plan to Federal, State, and Local Funding Sources
Click on Plan4Learning Title I, Part A Budget Resource Guide

13. Budget Resource Guide

14. Goal, Performance Objective, Strategy (GPS)
Reminder: A GPS is needed for every expenditure submitted to the Federal Programs Department (i.e., requisitions, payroll, travel, etc.).  Items submitted without a valid GPS cannot be processed.

15. Department GPS Examples

18. Campus GPS Examples

22. Title I Components: Departments/Campus
Departments are completing the Title I components as a best practice.
Departments make up the entire district plan, as such the Title I components can be general.
Campuses are completing the Title I components as required by statute.
Campuses must have their own individual plan and it must be customized.

23. Title I Components
Per ESEA, improvement plans must contain all Title I components.
The Title I Components located in the Plan4Learning Title I tab include the following:
Schoolwide Program Plan
Ten Schoolwide Components

24. Title I Components: Campus
REMINDER:
Each program plan and schoolwide component is to be customized to reflect your individual campus strategies

25. Indicate the proper schoolwide component that the strategy addresses

26. Title I Components: Departments
Departments will need to check a school-wide component when entering a strategy in the improvement plan (Goals, Performance Objective, Strategy) so that the Plan4Learning software will automatically update the school- wide components template.

29. Title I Components: Departments
When a school-wide component is checked for a strategy, Plan4Learning will automatically update the Title I Components in the Title I Tab by including the strategy in the expandable box under each component.  The changed wording reads that the strategies implemented are attached to this component.  Thus, eliminating the need to manually customize.

31. Title I Components
All schoolwide components must be addressed in your plan
Plan4Learning provides a status (green checkmark) when all components are evident
All components that have not been addressed will be listed
Sample Campus A
Person B
Sample Campus B
Person A

32. PS3001 – Needs Assessment, Priorities, and Program Outcomes
New shift in focus with ESSA in :
ESSA increases TEA and LEA responsibility in areas such as performance monitoring and continuous improvement planning
PS3001 will incorporate department/campus CNA and improvement plans information for compliance
It will be included in the Budget Grant Packet that will be released in May
Information to complete this form will come from what is entered in Plan4Learning

33. PS3001 – Needs Assessment, Priorities, and Program Outcomes

34. Questions?
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35. The Federal Programs Department team is here to help
The Federal Programs Department team is here to help. If you need assistance please call our office at
Thank you!