1. Session VII: Formulation of Monitoring and Evaluation Plan
Module 3: Project Formulation/Preparation
BunChhoeuth KENG; September 2016

2. Contents Learning Objective What formulating M&E plan is?
Why is it important for formulating M&E plan?
How to formulate M&E plan?
Exercise

3. 1. Learning Objective
Participants will know how to formulate a monitoring and evaluation plan

4. 2. What formulating M&E plan is?
Is a process of developing a clear plan for monitoring and evolution of a project.
M&E plan concerns setting up the systems and processes to project goal and objectives.
It provides the information needed to assess and to guide the project strategy.

5. 3. Why is it important for formulating M&E plan?
Ensure planned results are achieved
Develop the capacity of those involved
Motivate stakeholders
Generate shared understanding
Generate new knowledge and support learning
Ensure accountability
Improve and support management

6. 3. Why is it important for formulating M&E plan?
Improve focus on priorities
Help in determining what success will look like
know what and when should be done
Foster public and political support (Woodhill, 2000)
Help in mitigating and managing crises

7. 4. How to formulate M&E plan?
There are nine steps:
Step 1: Develop project intervention and framework:
Project goal
Project objectives
Project outputs
Project activities
Inputs
See example in the next slide

8. 4. How to formulate M&E plan?
Example of project intervention framework
Inputs
Activities
Outputs
Objective (outcome level)
Goal
(Impact level)
Funding
Time
Training/ meetings
Human
Materials
Select communities
Select focal persons
Train focal persons
Train communities
3 gender trainings
10 Gender focal persons
To develop capacity of women on
To promote equality and equity among men and women

9. 4. How to formulate M&E plan?
Step 2: Develop SMART
Input indicators
Activities indicators
Output indicators
Outcome Indicators
Impact Indicators
See example in the next slide

10. 4. How to formulate M&E plan?
Example of project intervention framework
Inputs
Activities
Outputs
Objective (outcome level)
Goal
(Impact level)
Indicators (SMART indicators)
3 trainers
60 trainees, 30 of whom were women.
Budget plan
Number of activities Number of trainings
Record of expenditures
For example: 35 out of 56 women participants..
By the end the project, 50% of women in the target areas..
30% of men in target areas helped their wives  
Increase in number of communities who
demonstrate respect for women

11. 4. How to formulate M&E plan?
Step 3: Identify information
Step 4: Identify informants
Step 5: Identify data collection methods
Step 6: Identify responsible persons and time
Step 7: Identify data analysis methods
Step 8: Identify report writing process
See an example of an M&E plan at the next slide

12. 4. How to formulate M&E plan?
Example of a Monitoring and evaluation plan
Information needed
informants
Data collection
Responsibility
Frequency
Data analysis
Reporti ng
What do we need?
Who can provide?
How to collect data?
Who will do?
How often?
How to analyze data?
How to report?
Significant changes
Women who received training
Semi-structured interview
Focused group discussions
Observation in communities
Informal dialogue
Field staff
Trainers
External consultants (if evaluation)
Ongoing (for monitoring)
When there is external evaluation
Quantitative and qualitative data analysis
See internal versus external reporting

13. 4. How to formulate M&E plan?
Internal versus external reporting
There will be a detail discussion on monitoring report in Module 4: Project Monitoring & Evaluation.
Internal Reporting
External Reporting
Primary audience: project team
Primary audiences: stakeholders outside of the immediate project team
Primary purpose: to inform ongoing project management and decision-making.
Primary purpose: for accountability and credibility
Content: comprehensive
Content: abstracted from internal reports
Format: determined by the project team
Format: determined by external

14. 5. Exercise Materials: flip chart, markers
Exercise type: Small group work
Purpose: to practice on formulating M&E plan
Activities:
Provides introduction to participants
Divides participants into five small groups.
Each group is responsible for developing a M&E plan

15. 5. Exercise Each group can choose one the below type of projects:
Farming and Agriculture
Reproductive Health
General Health Care (e.g. reduce alcohol consumption, reduce smoking, hygiene, …)
Natural Resources Management
Strengthening Community Network
Each group can use M&E plan format in the next slide

16. 5. Exercise Monitoring and evaluation plan format Data needed
informants
Data collection
Responsibility
Frequency
Data analysis
Reporting
What do we need?
Who can provide?
How to collect data?
Who will do?
How often?
How to analyze data?
How to report?

17. References
Natural Solutions Pacific. (2013). Guidelines for Developing Project Proposals. Secretariat of the Pacific Regional Environment Programme.
UNDP. (2009). Handbook on Planning, Monitoring and Evaluating for Development Resutls. United Nations Development Programme.
Woodhill, J. (2000). Planning, Monitoring and Evaluating Programmes and Projects. International Union for Conservation of Nature.