1. Invigilating Cambridge exams

2. Agenda Welcome and agenda Key definitions Before the exam
After the exam
Your role and responsibilities
Dealing with the unexpected
During the exam
Consolidation

3. Your role and responsibilities

4. Your role As an invigilator you must:
give all of your candidates the same exam experience
ensure the security of each exam – before, during and at the end
prevent possible malpractice
know how to deal with the unexpected
help organise candidates at the start and end of the exam
provide the correct information and material for each exam.

5. Your responsibilities
As an invigilator you must also:
be clear about the times and days you are working
arrive on time
carry identification
dress smartly and wear soft-soled shoes
be familiar with Parts 4 and 5 of the Cambridge Handbook. 5

6. Number of invigilators
This table states the number of invigilators that must be present in the exam room.
Written exam
At least 1 invigilator to 30 candidates
Practical exam
At least 1 invigilator to 20 candidates
One invigilator must be present for every 20 candidates and at least 2 invigilators must be present when a test is being conducted, even if you have less than 20 candidates sitting the test.
Full Centre Supervision
At least 1 supervisor to 30 candidates

7. Helpful resources for the exam room
Exam Day Checklist
What to Say to Candidates in an Exam
Information for Candidates
Instructions for Scribes
Instructions for Readers
Good Practice Guide: Running Exams Involving Access Arrangements

8. Cambridge vs JCQ Cambridge JCQ Five-minute warning
Posters inside and outside the room
Key Times
Full Centre Supervision
Keep question paper packets
Separate inspections
No five-minute warning
Posters outside the room
Start times
No Full Centre Supervision
Do not keep question paper packets

9. Key definitions

10. Who is who in an exam Exams officer –
The person with specific responsibility for administering Cambridge exams.
Invigilator
(sometimes known as supervisor) –
The person who is responsible for the conduct of particular exam sessions.
Candidate –
Person who is entered for an exam.

11. Candidates in need of extra support
Extra time
Scribe
Reader
Modified papers
Word processors
Prompters
Practical assistants
The exams officer and Centre will inform you if there are any candidates with access arrangements in an exam.

12. Key Times
The Key Time is a time, defined by the location and country of a Centre.
The Key Time is specified by Cambridge.
The Key Time is when all candidates taking timetabled exams must either be in an exam or under Full Centre Supervision.

13. Full Centre Supervision
Candidates can:
Candidates must not:
be kept under Full Centre Supervision in the exam room or any other suitable room
have access to books and revision notes during Full Centre Supervision
talk to each other, as long as they do not disturb other candidates.
communicate with anyone who is not under Full Centre Supervision or anyone who has already sat the exam
have access to any communication device with or without access to the internet.

14. Key Time scenario 1
Is Full Centre Supervision required during the period of time indicated by the red arrow?

15. Key Time scenario 2
Is Full Centre Supervision required during the period of time indicated by the red arrow?

16. Key Time scenario 3
Is Full Centre Supervision required during the period of time indicated by the red arrow?

17. Dealing with the unexpected

18. Late arrivals Late before the Key Time:
Allow the candidate into the exam.
Do not notify us.
Late after the Key Time:
Warn them the exam board may not accept their script.
Record reason for being late, arrival, start and finish times.
Notify the exams officer.

19. Emergency situations
Yours and your candidates’ safety is the most important thing!
Follow the emergency procedure for keeping the exam secure only if safe to do so.
Talk to the exams officer about applying for special consideration if necessary.

20. Malpractice and maladministration
Action by a candidate that breaks our regulations and potentially threatens the integrity of our exams.
Action by a Centre or its staff that breaks Cambridge regulations and potentially threatens the integrity of our exams.
Both can happen before, during or after the exams and outside timetabled exams.

21. Special consideration
Post-exam adjustment.
Circumstances include:
illness
bereavement
temporary injury.
Talk to the exams officer if you think a candidate is eligible for special consideration.

22. Before the exam

23. Preparing the room

24. What is wrong with this exam room?

25. Candidates Before candidates enter
Check the exam room is set up properly.
Check you have everything prepared.
When candidates enter
Remove all unauthorised materials and items.
Complete the attendance register.
Check the identity of the candidates.
When candidates are seated
Make sure they are sitting in the correct place.
Make sure they have all the items they need.
Check and open the question paper packet.
Distribute the question papers.
Start the exam.

26. During the exam

27. During the exam Be alert to malpractice.
Respond to requests to leave the room.
Do not give advice to candidates on the content of the exam.
Remove disruptive candidates.
Maintain the required number of invigilators in the room.
Call for help if necessary.

28. At the end of the exam

29. At the end of the exam
Collect, collate and check all the answer scripts and question papers.
If the Key Time has passed allow candidates to leave.
If the Key Time has not passed keep candidates under Full Centre Supervision.
Make sure candidates do not disturb others still taking exams.

30. Sorting and packing scripts
Sort the scripts into the order shown on the attendance register.
Do not leave scripts unattended at any time.
Do not read or allow anyone else to read any of the scripts.
Collect any unused stationery or equipment.
Hand the scripts and attendance registers to the exams officer immediately for despatch.

31. Consolidation

32. Test your knowledge
1. What is the correct minimum distance between desks in the examination room?
1.25 m in each direction from the centre of one candidate’s chair to another’s.
2. What is the correct ratio of invigilators to candidates?
Written exam – At least 1 invigilator to 30 candidates
Practical exam – At least 1 invigilator to 20 candidates
Full Centre Supervision – At least 1 supervisor to 30 candidates

33. Test your knowledge
3. What are some of the key features of Full Centre Supervision?
Supervision (1 supervisor to 30 candidates), no internet access, no computers, no phones etc., no external contact, no disturbance to examinations in progress.
4. What should you do if you suspect that a candidate is committing malpractice?
Warn them that they may be asked to leave the exam.
Record what has happened and keep the evidence.
Call for help if necessary.
Inform the exams officer so they can report the incident to Cambridge using Exam Day – Form 9.

34. Test your knowledge
5. Which of the following are unauthorised materials?
Mobile phone
Bag
Transparent pencil case
Ruler
Calculator in a case
Fluffy toy mascot
Clear plastic bottle of water

35. Never make assumptions – if in doubt ask your exams officer.
And finally…
Always:
remain calm and vigilant
prepare in advance – be aware of the Cambridge invigilation regulations
keep a written record of any relevant circumstances – who/what/when
maintain the right ratio of invigilators to candidates
have a briefing with your exams officer before each exam.
Never make assumptions – if in doubt ask your exams officer.

36. Thank you for listening
Are there any questions?
Remember where you can find many of the answers:
Cambridge Handbook

37. Any questions?