1. This project has received funding from the European Union’s H2020 research and innovation programme under grant agreement no 700197 Introduction to CIVILEX Recommendations for improved information exchange and effective services in civilian CSDP missions and EU external action

2. Supporting European Civilian External Actions Contents  Scope  Objectives  Approach  Methodology  Timeline & SEC-13-BES-2017  Preliminary observations 2

3. Supporting European Civilian External Actions CIVILEX scope 3 European comprehensive approach to external crisis CSDP activities Keep track of the international situation Help to define policies within the CFSP Political-strategic planning of civilian missions and military operations Ensuring coherence through partnerships with others Crisis management operations & implementation of all mission-related tasks Comprehensive approach CSDP activities Crisis mgt operations Civilians political diplomatic economic financial consular judicialdevelopment aid military

4. Supporting European Civilian External Actions European External Action Service

5. Supporting European Civilian External Actions CIVILEX scope 5 European comprehensive approach to external crisis CSDP activities Keep track of the international situation Help to define policies within the CFSP Political-strategic planning of civilian missions and military operations Ensuring coherence through partnerships with others Crisis management operations & implementation of all mission-related tasks Operation implementation Support of civilian missions with better management, less costly operations and enhanced operational effectiveness Comprehensive approach CSDP activities Crisis mgt operations Civilians political diplomatic economic financial consular judicialdevelopment aid military

6. Supporting European Civilian External Actions Objectives Information exchange Situational awareness Mission support Secure Recommendations and a roadmap for the implementation a coherent and interoperable situational awareness and information exchange Operation Control Platform Structured information Reports, Guidelines, IE procedures (HQ, missions, delegations..) General political situation, Risk Awareness Local situation Mission situation Security tracking Mandate related tasks Training, workshops Mission alerts & communications Resources management Confidentiality, integrity and availability, classification levels

7. Supporting European Civilian External Actions Approach ▶ Institutions Definition of policies, guidelines, roles etc. ▶ Working processes Standardization of operational procedures for information sharing and information management ▶ Technology Standardization of the information systems architecture to allow interoperability with existing systems and external communications in a secure manner The CIVILEX frame of analysis: factors and drivers

8. Supporting European Civilian External Actions Methodology 4 building blocks to achieve the project objectives 8 Exchange with stakeholders Research Innovate Recommend

9. Supporting European Civilian External Actions End users involvement Gathering support from a wide array of stakeholders is essential The engagement of users is a significant factor for: defining needs reviewing and validating project findings and results creating commitment to the adoption of any proposed OCP solution 9 Inputs from the right authorities in EU Member States

10. Supporting European Civilian External Action 1.Ethics requirements 2.Policy and institutional mapping 3.Requirements definition 4.Platform concept 5.Compilation consultation & validation 6.Project management & dissemination TNO, the Netherland Organization for Applied Scientific Research. TNO Defence, Security and Safety conducts research on military and crisis operations, national security, command and operational decision making etc. ECDPM, the European Centre for Development Policy Management is a “think and do tank” that supports policy dialogue and analysis. I.A.I. Istituto Affari Internazionali, a not profit think tank with the aim of promoting the understanding of international politics. Strong security background. Atos, leader in digital services. The homeland security and defence sector specialises in security (cyber security and Privacy), crisis and emergency management and border management. Work organization Fraunhofer, leading organization for applied research in Europe. The Fraunhofer Institute for Applied Information Technology (FIT) and the Fraunhofer Institute for Communication, Information Processing and Ergonomics (FKIE) participate in the project. SatCen, the European Union Satellite Centre, agency of the Council of the European Union whose mission is to support the decision making actions in the field of the Common Security and Defence Policy. 10

11. Supporting European Civilian External Actions Operational Control Platform agenda Timeline 11 MAY 2016 CIVILEX findings to be published in the call section “topic conditions and documents” on the participants portal Pre-Commercial Procurement Phases 1 Planning  call for tenders 2 Implementation of two flexible platforms 3 Platform validated in operational scenarios Aug 2017 SEC-13-BES-2017 Next generation of information systems to support EU external policies Dec 2020 Two platforms documented tested and validated CSA Coordination & Support Action CIVILEX project APR 2017 Aug 2015 H2020 BES -11-2015 Information management, systems and infrastructure for civilian EU External Actions CIVILEX recommendations Start of CIVILEX End of CIVILEX

12. Supporting European Civilian External Actions Preliminary observations > 100 requirements, such as – Knowledge management (forum, wiki, new comers) – Exchange of documents of different nature (incl. confidentiality / security levels) – People on the read, traveling or working from home – Compatibility of systems (HR, inventory, payments, …) – Standardization of missions, systems, procedures, … – Standard communication strategy – Connections between HQ and missions, improve situational awareness of Brussels HQ – Connection between local missions – Connection between EU and non-EU actors – Emergency communications, people tracking (sms, what’s app, ??) > flexibility but integration – Alignment with military – etc…

13. Supporting European Civilian External Actions Thank you Lydia.Montandon@atos.net www.civilex.eu 13