1. EU Terminology in the Age of Digital Communication
DATATHON 2015
Universidad Politécnica de Madrid
Rodolfo Maslias
DGTRAD – TermCoord - European Parliament

2. Organisation of translation and terminology at the EP

3. Main activities in the central coordination

4. IATE Management Group: 13 Institutions Task Forces and Working Groups
IMG
Group of interinstitutional coordinators
IATE Handbook Task Force
Data Entry Task Force
EurTerm Task Force
Data Clean-Up Task Force
IATE/Studio Integration Task Force
Normative Terminology Task Force
Task Force for Interinst. Cooperation in the field of terminology (ended early 2014)
IATE Support & Development Team
Interinstitutional Taxonomy Group
Interinstitutional Toponymy Group

5. IATE public
A valuable resource worldwide for translators - average of 3500 clicks/hour
The multilingual database with the biggest number of languages covering EU-relevant domains
Most used terminology database
Very positive promotion for EU Translation
Mentioned in most Terminology Conferences and used in academia for research purposes
Available in downloadable TBX files on Open Data Portal (12,371 downloads as of 1/4/2015, stats retrieved on )
Inserted in several search engines and plug-ins
Producing precious feed-back

6. Plus terms in some 120 non-EU languages (internal version)
Number of terms
en - English
fr - French
de - German
it - Italian
694862
nl - Dutch
689419
es - Spanish
615831
da - Danish
601674
el - Greek
519485
pt - Portuguese
507256
fi - Finnish
331148
sv - Swedish
314966
pl - Polish
65836
la - Latin
64026
ga - Irish
63285
lt - Lithuanian
57913
et - Estonian
49435
sl - Slovenian
46538
mt - Maltese
44820
cs - Czech
42576
sk - Slovak
41128
ro - Romanian
40841
bg - Bulgarian
38806
hu - Hungarian
37674
lv - Latvian
35630
hr - Croatian
11401
IATE Public version
Number of terms on 1/4/2015
24 EU languages + Latin
Plus terms in some 120 non-EU languages (internal version)
Some 600 terms added each day
new terms added in 2014

7. Exporting IATE data for the CAT tool (IATE-SDL integration)
Each institution can export data from IATE to produce mini term bases for SDL Studio (SDLTB files)
Fields that can be exported: IATE ID link, Primary, Definition and Term reference, Term institution, Term reliability and Term evaluation, History, Origin
Multilingual exports possible (1 or more languages)
Filter on languages, domains, collections
SDLTB files used for term recognition during the translation process
Under way:
IATE team is going to create a shared download page for the most popular subsets to be downloaded
IATE-SDL integration subproject 2: document analysis and document term extraction
Workflow integration aspects

8. IATE-SDL exports and retrieval screen

9. Integrating terminology in SDL Studio

10. Automatic integration of terminology in the translation environment
Full entry view
with IATE link
Term verifier for obsolete and deprecated terms

11. Interinstitutional terminology work Euramis/Translation memories vs
Interinstitutional terminology work Euramis/Translation memories vs. Terminology

12. Interinstitutional terminology work Pre-2004 vs. post-2004 languages
The challenges:
Fill terminology gap between pre and post-2004 languages
Pre-2004: need for consolidation (reduce "noise" in IATE)
Post-2004: need for term creation (reduce "silence" in IATE)
"Noise" + "silence" ►reduced efficiency
Increase IATE quality
Increase number of IATE entries having definition, context and /or note ("added value")
Added value: IATE quality indicator

13. Interinstitutional terminology work Terminology workflow
An original document arrives for translation
Terminology coordinator goes through the document and manually extracts problematic terminology. Compiles list
Terms from the list are then searched for in IATE
If search returns results, verify that the concept is the same
If result refers to the same concept, then update the entry as necessary
If not, or if no result comes up, create a new entry in English (or in any other anchor language)

14. Interinstitutional Terminology Projects – Workflow:
Terminology Coordination launches project
Information made available in standard table on shared drive

15. Interinstitutional Terminology Projects1. 2. 3. 4. 5. 6.
Identification new concept
Creation IATE entry
Completion 24 languages
Addition metadata
Updating IATE entry
Finalisation IATE entry

16. EurTerm: collaborative space for the terminology projects

17. EurTerm: terminology projects (details)

18. Eurojust: a case study Creation of IATE entry

19. Eurojust: a case study Completion 24 languages
COM project sent for completion in 24 languages ↓ Terminologists add notes

20. Eurojust: a case study 4. Addition metadata in IATE

21. Eurojust: a case study Updating IATE entry
New version of Eurojust proposal (March 2015) ↓ Information sent to translators Various language versions corrected Notes added to Elise

22. Some examples of specialisation by institution
Domain
Translation Centre
Agency names
ECHA-Term (REACH terminology)
EMCDDA core terminology
Financial supervision authorities (EBA/EIOPA)
Council
Toponymy
Defence
Justice and Home Affairs
International conventions and agreements
Commission
Community programmes, initiatives and actions
White and Green Books
Budget
Aquatic animals and plants
European Parliament
Human rights
Gender rights
Humanitarian law
Parliamentary procedures

23. IATE projects with universities
Choice of domain
TermCoord provides guidelines and material
The universities make a project implementation plan
Project work by students - Teachers guide, supervise and evaluate students’ work
The universities submit the glossary tables to TermCoord
TermCoord inserts glossaries into IATE and ensures their validation

24. Awareness and Communication
Three levels of awareness raising for Terminology and Communication
Intra-institutional: inclusion in the workflow, training, accountability, priority in IT developments
Interinstitutional: through EurTerm and wikis
Public: through seminars, conferences, courses and presence on the web

25. Awareness raising campaigns in the EP

26. Interinstitutional communication

27. EurTerm Language Wikis
TermCoord also created a wiki for each language community, accessible from the portal, which facilitates cooperation in terminology between institutions and with their national linguistic bodies

28. Seminars and workshops
Click on any poster

29. Seminars

30. Workshops

31. Special gift for the users of termcoord.eu

32. Terminology Toolbox

33. …and greetings from Luxembourg!