1. 1 New Perspectives on Access 2016 Module 8: Sharing, Integrating, and Analyzing Data

2. 2 Session 8.1 Export an Access query to an HTML document and view the document Import a CSV file as an Access table Use the Table Analyzer Import and export XML files Save and run import and export specifications Objectives © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

3. 3 Session 8.2 Create a tabbed subform using a tab control Create a chart in a tab control using the Chart Wizard Create and use an application part Export a PDF file Understand the difference between importing, embedding, and linking external objects Link data from an Excel workbook Objectives (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

4. 4 Exporting Data to XML and HTML © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

5. 5 Exporting an Access Query to an HTML Document © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

6. 6 Viewing an HTML Document in a Web Browser You can view the HTML document that you created using any web browser Right-click Crosstab in the file list to open the shortcut menu Click Open with Click the name of your web browser Click the OK button (if necessary). Your web browser starts and opens the Crosstab webpage Exporting an Access Query to an HTML Document (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

7. 7 A CSV (comma-separated values) file is a text file in which commas separate values, and each line is a record containing the same number of values in the same positions This is a common format for representing data in a table and is used by spreadsheet applications such as Excel as well as database applications Importing a CSV File as an Access Table © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

8. 8 Importing a CSV File as an Access Table (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

9. 9 Analyzing a Table with the Table Analyzer The Table Analyzer analyzes a single table and, if necessary, splits it into two or more tables that are in third normal form The Table Analyzer also looks for redundant data in the table and removes redundant fields from the table and then places them in new tables Importing a CSV File as an Access Table (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

10. 10 XML (Extensible Markup Language) is a programming language that is similar in format to HTML, but is more customizable and is suited to the exchange of data between different programs Unlike HTML, which uses a fixed set of tags to describe the appearance of a web page, developers can customize XML to describe the data it contains and how that data should be structured Importing Data from an XML File Access can import data from an XML file directly into a database table Working with XML Files © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

11. 11 Working with XML Files © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

12. 12 Saving and Running Import Specifications If you need to repeat the same import procedure many times, you can save the steps for the procedure and expedite future imports by running the saved import steps without using a wizard Exporting an Access Table as an XML File Working with XML Files © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

13. 13 Saving and Running Export Specifications Saving the steps to export a table as an XML file will save time and eliminate errors Working with XML Files © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

14. 14 Tool Control with a Chart © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

15. 15 Use the Tab Control tool to insert a tab control, which is a control that appears with tabs at the top, with one tab for each form Users can switch between forms by clicking the tabs Using a Tab Control in a Form © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

16. 16 Embedding a Chart in a Form or Report The order of the items is important. Be sure to add InvoiceItemID first, then InvoiceAmt. Linking Record Sources A data marker is a bar, dot, segment, or other symbol that represents a single data value. Creating a Chart Using the Chart Wizard © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

17. 17 A template is a predefined database that can include tables, relationships, queries, forms, reports, and other database objects You can create your own template from an existing database file or choose from a list of predefined templates In addition to creating a standard template, you can also create an application part, which is a specialized template that can be imported into an existing database A standard template would be used to create a new database file An application part is used when you already have a database file that you’re working with, and would like to include the content from an application part in your existing database Using Templates and Application Parts © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

18. 18 Using Templates and Application Parts (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

19. 19 When you integrate information between programs, the program containing the original information, or object, is called the source program, and the program in which you place the information created by the source program is called the destination program Access offers three ways for you to integrate objects created by other programs Importing—When you import an object, you include the contents of a file in a new table or append it to an existing table, or you include the contents of the file in a form, report, or field Integrating Access with Other Programs © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

20. 20 Embedding—When you embed an object in a form, report, or field, you preserve its connection to the source program, which enables you to edit the object. However, any changes you make to the object are reflected only in the form, report, or field in which it is embedded; the changes do not affect the original object in the file from which it was embedded Linking—When you link an object to a form, report, or field, you include a connection in the destination program to the original file maintained by the source program; you do not store data from the file in the destination program. Any changes you make to the original file using the source program are reflected in the linked file version in the destination program Integrating Access with Other Programs (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

21. 21 PDF (portable document format) is a file format that preserves the original formatting and pagination of its contents no matter where it’s viewed Current versions of all major operating systems for desktop computers and handheld devices include software that opens PDF files Exporting a Report to a PDF File © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

22. 22 Exporting a Report to a PDF File (Cont.) © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.

23. 23 When you integrate information between two files created using different software applications, the file containing the original information, or object, is called the source file, and the file in which you place the information from the source file is called the destination file. In Access there are three ways for you to integrate objects created by other applications—importing, embedding, and linking. Decision Making: Importing, Embedding, and Linking Data Linking Data from an Excel Worksheet Integrating Access with Other Applications © 2017 Cengage Learning. All Rights Reserved. May not be copied, scanned, or duplicated, in whole or in part, except for use as permitted in a license distributed with a certain product or service or otherwise on a password-protected website for classroom use.