1. DOING BUSINESS WITH DGS Alvin C. Collins, Secretary Michael F. Haifley, CPPO Procurement Director Department of General Services

2. DGS Mission Statement The mission of the Maryland Department of General Services is to provide leading-edge professional and technical services to keep State and local government working today and in the future. We do this by creating safe and secure work environments; designing, building, leasing, managing and maintaining facilities; leading energy conservation efforts; procuring goods and services; and providing essential functions such as fuel management, disposition of surplus property and records storage. We are committed to DOING GREAT SERVICE!

3. DGS Functions –Facilities Operations and Maintenance –Facilities Planning, Design and Construction –Real Estate / Leasing –DGS Police –Energy Conservation –Fuel Management –Records Management –Surplus Property Disposal –Procurement

4. Recent Success $54 Million Forensic Center $21 Million MAA Energy Performance Contract State Center Redevelopment - A Public/Private Partnership $11 Million Oyster Setting Facility 30% of Spend goes to MBE Firms 10% Rent Reduction

5. AGENDA State Procurement Overview DGS Service Environment How to do Business with DGS Small Business Programs MBE Programs Green Initiatives

6. State Procurement Overview BPW – Controls all procurement by State Agencies and delegates certain authority to certain departments –State Treasurer – Banking, investment & other financial services –Budget & Management - Services –General Services – commodities, maintenance, A/E & Construction

7. State Procurement Overview –Transportation – –Transportation – Road Design & Construction –Port Commission – Port Construction –University System of MD –Information Technology –Information Technology – IT hardware, software and consulting services

8. DGS Service Environment CommoditiesEquipment Capital Maintenance Facilities Maintenance Construction A/E Services Energy

9. How To Do Business With DGS

11. e MARYLAND MARKETPLACE –eMarylandMarketplace –Online bidding system –State Procurements >$15,000 –Many local government solicitations

12. e MARYLAND MARKETPLACE –No Fee to register or participate –Registration can be done online –Email notification of contracting opportunities –Review solicitations online –Submit bids and documentation –Review award notices

13. WWW.eMARYLANDMARKETPLACE.COM

15. SMALL BUSINESS PROGRAMS Small Business Eligibility –Other than a nonprofit –Certified by the Department of General Services –Cannot be a broker –Independently Owned, not a subsidiary of another firm –Is not dominant in its field of operation –Must meet criteria in its category

16. SMALL BUSINESS PROGRAMS Small Business Eligibility –Wholesale – fewer than 50 persons. Gross sales less than $4,000,000 –Retail - fewer than 25 persons. Gross sales less than $3,000,000 –Manufacturing - fewer than 100 persons. Gross sales less than $2,000,000

17. SMALL BUSINESS PROGRAMS Small Business Eligibility –Service – fewer than 100 persons. Gross sales less than $10,000,000 –Construction - fewer than 50 persons. Gross sales less than $7,000,000 –A/E Services - fewer than 50 persons. Gross sales less than $4,500,000

18. SMALL BUSINESS PROGRAMS Small Business Preference –Agency requests bids from qualified bidders, including small businesses Small Business Reserve –Agency requests bids only from qualified small businesses

19. SMALL BUSINESS PREFERENCE Small Business Preference –5% Price Preference –7% Veterans Preference –8% Service Disabled Veterans Preference –Applies to Transportation, General Services, Morgan State University and Public Safety in connection with construction of State Correctional Facilities

20. SMALL BUSINESS RESERVE Small Business Reserve –Procurements can be designated SBR only –Small businesses only compete against other small businesses –23 Departments designated to participate in the SBR program –Annual Goal of 10% of payments

21. RESERVE AGENCIES TreasurerEnvironment General Services Health & Mental Hygiene Housing & Community Dev. Human Resources Juvenile Services Labor, Licensing & Regulation Natural Resources Education State Police

22. RESERVE AGENCIES Public Safety Transportation University System Port Commission Retirement MD Insurance Admin. Stadium Authority Lottery Agency Morgan State Univ. MD Transportation Authority Information Technology

23. SMALL BUSINESS REGISTRATION Registration process can be done online www.smallbusinessreserve.maryland.gov/ No fee to register or participate Requires annual renewal Simple easy process

24. DGS Small Business Data FY 2008 – 11% FY 2009 – 13% FY 2010 – 14%

25. MBE Program Regulation provides that maximum contracting opportunities be extended to certified MBE firms Overall minimum of 25% of total dollar value of all procurements be made directly or indirectly to certified MBE firms Split Goal of 7% classified as African- American owned and 10% classified as women-owned firms

26. MBE Program MBE Certification Program is Administered by MDOT http://www.mdot.maryland.gov/MBE _Program/Index.html http://www.mdot.maryland.gov/MBE _Program/Index.html This is not an on-line certification process Application, Investigation, Determination and Certification MBE/DBE Directory

27. DGS MBE Data FY 2007 – 7% FY 2008 – 16% FY 2009 – 26% FY 2010 – 30%

28. Environmentally Preferable Purchasing Defined The procurement or acquisition of goods and services that have a lesser or reduced effect on human health and the environment when compared with competing goods or services that serve the same purpose, based on the raw materials, manufacturing, packaging, distribution, use, reuse, operation maintenance and disposal of the goods or services.

29. Current Initiatives Purchase of Electric and Natural Gas –Block & Index with renewable option –Reverse Auction with renewable option Energy Performance Contracts –Pre-Qualified List of EPC companies Renewable Energy Contracts –Pre-Qualified list for wind, solar & biomass –Cooperative with USM

30. Current Initiatives Utility Database E-85 and bio-diesel fuels Recycling Services Green Buildings, LEED Silver Waterless or low volume flush

31. Statutes & Regulation Recycled paper purchases Low Noise Supplies Price Preference for products made from recycled materials Preference for Mercury free products Price Preference for locally grown foods Bio-Diesel Fuels Green Buildings

32. SENATE BILL 693 Green Maryland Act of 2010 Increases the requirement for recycled paper from 40%-90% Requires units to annually review and revise specifications Creation of an Environmentally Preferable Purchasing Best Practices Manual Creation and Implementation of a strategy to increase EPP

33. SENATE BILL 693 Green Maryland Act of 2010 Study the use of compost as a fertilizer and report those findings Increase the use of compost in landscaping activities Consider the use and procurement of meters capable of measuring the flow of electricity both ways Achieve greater efficiency through implementation of polices regarding HVAC systems in state-owned buildings

34. SENATE BILL 693 Green Maryland Act of 2010 Consider increasing energy efficiency of new and existing Consider increasing energy efficiencies of computer servers and data storage devices Consider biodegradable materials or plant-based plastics or recyclable products for food and beverage containers and utensils

35. SENATE BILL 693 Green Maryland Act of 2010 Creates a Green Purchasing Committee GPC to create purchasing guidelines to address practices, products, services and food that reduce negative impacts on human health and the environment GPC reports to the General Assembly each year on its activities and progress made as a result of the implementation of this Act

36. SENATE BILL 693 Green Maryland Act of 2010 Effective October 1, 2010 DGS will act as Chair of the GPC Yours truly designated as Chair by DGS Secretary Alvin Collins.

37. Tips on Contracting All contracts in excess of $15,000 are advertised on eMM. www.eMarylandMarketplace.com www.eMarylandMarketplace.com Determine which agencies buy your product or service Read the solicitation carefully and completely. Know the Rules! SF & P, COMAR 21

38. Tips on Contracting Attend Pre-Bid/Pre-Proposal Conferences Ask questions, see the potential competition Build relationships, network and look for teaming opportunities Partner if you don’t have all of the in-house expertise or experience.

39. Tips on Contracting NEVER take exceptions on an Invitation for Bid -- if you do, it will be rejected as non-responsive. Give your best price, we can’t “auction”. Contact the buyer if you have questions on the solicitation.

40. Tips on Contracting Request a debriefing on Requests for Proposals. Educate yourself on bonds, insurance, contract law, and other related areas. Always meet your contractual obligations.

41. Tips on Contracting ALWAYS follow up to find out what the other bids were. Submit invoices in a timely manner. Follow up to find out if the customer was satisfied

42. QUESTIONS Michael.Haifley@DGS.State.Md.US 410-767-4429 Michael.Haifley@DGS.State.Md.US