1. Status of Primavera (P6) Accelerator Plan & an Introduction to the Accelerator Installation Plan Luisella Lari Head planner for Accelerator & Senior Scientist www.europeanspallationsource.se Annual Review 2016

2. Outline The progress on the Resource Loaded Schedule during 2016 for the Accelerator Project. The Evaluation of the Manpower for Installation. The need of a detailed resource loaded installation plan for co-ordination of the activities in the tunnel/gallery. The graphical visualization of the installation plan and how it is linked to the main plan in P6. 2

3. WBS P6 - Project 11 for the Accelerator: A Reminder 11  WBS (Level 1) is the Technical/Specialized Competences 11  It contains information from Design to Beam Commissioning, including the budget for installation. 11  2543 Activities & 921 MS, Total Budget ACCSYS history until today i.e. 513 086 325 EUR

4. MS Level Classification LEVEL1  1G MS checked @ ESS management level (CCB & DG). They include the ACCESS High Level Schedule MS LEVEL1B  GG MS related to the interface between ACCSYS and other ESS projects e.g. ICS, target, NSS, CF (for partial/ early access). LEVEL2  2G MS checked @ ACCSYS management level. Ready For Installation (RFI) dates. LEVEL3  PDR, CDR, TRR, SAR MS LEVEL4  MS that link different ACCSYS WPs together. LEVEL5  MS related to the WP itself e.g. technical WP achievement. 4 WP 11.0 On top of the schedule Inside Each WP Technical Annex MS @ Level 2, 3, 5 RFI Total number:167

5. Critical Path MB transport to Lund HB inst. & Comm. Lund Test Stand 2 – Medium Beta Cryomodule series testing Fabrication of Medium Beta CM DTLs Fabrication/Beam Commissioning Ground break First installations on-site (Accsys) Permits ConvF Licensing ConvF 5 AccSys MB Comm. Sep 2016 Jun 2019 Accsys ready for 570 MeV bean On Target Jun 2014 Medium Beta Cryomodule Installation Sep 2022 April/May 2019 Commissioning starts There are many “close critical path” in the project!

6. ESS Staff Plan in P6 6 Budgeting in P6: 3 Team Assistants @ 40 EUR/h 42 Technicians @ 48 EUR/h 61 Engineers/Scientists @ 60 EUR/h 6 Managers @ 77 EUR/h Consultants @ 95 EUR/h; 65 EUR/h; 110 EUR/h Working hours 1800 h/y After Jun 2019  Ramp down of the staff in ACCSYS with respect to the Initial Operation Project ramp up  Initial Operation Budget start Jan 2019 Until Jun 2019  Appoved Staff plan  112 ESS staffs reach in beginning 2018 112

7. Baseline vs CR 7 Live document in CHESS ESS-0012700 Baseline monitored with EVM each month

8. The Installation Plan: First Evaluation of manpower needs TeamsWPs42 Tech. ESS staff In P6 Technicians In-kind In P6 Outside firm Preliminary in P6 Missing installation staff NOT IN P6 Mechanical team WP0302 ISrc+LEBT (IT) 2 up to 4, RFQ (FR) 1 up to 2 MEBT (ES) 2 up to 3 DTL (IT) 0+1 ESS tech. For ISrc + LEBT +2 ESS tech. For RFQ +2 ESS tech. For MEBT +1 ESS tech for DTL The number could be reduced by the optimization of the inst. plan. WP04 and WP05 000+ possible tech from IKC (Ref Schedule 1.4) Connections covered by Cryo team * Electrical teamWP152018 (6 tech. for each stubs) +5 for terminations +6 ESS for supervision Cryo team + welding WP11620 (PL) First estim. to be confirmed by the IKC 3 months before installation starts * 3 (1 team working in cascade for SPK and MB) + 7 teams working in parallel for the different cryo sub-project,with a peak of 23 tech in Q1 2017 (see slide 5) 0

9. The Installation Plan: First Evaluation of manpower needs TeamsWPs42 Tech. ESS staff In P6 Technicians In-kind In P6 Outside firm Preliminary in P6 Missing installation staff NOT IN P6 RF team WP081428 (IFJ PAN)0+ 5 backup tech. from local firms WP1763.5 (IFJ PAN)0Backup tech. Included in the 5 above for WP08 WP1008 (IFJ PAN) (mostly for tests) 0No if other WPs support, as planned Vacuum team (incl. mechanical) WP1275 (UK)0+2 for vacuum control syst. +3 for 3 th backup team to install 3 LWUs in parallel Cooling teamWP162010 (1 team x tunnel/gall.) +1 consultant supervisor (1 Eng.) Electronic team (incl. mechanical) WP07500No if WP12 support, as planned. +2 backup Total (Including slide1) 42 persons in long- term staff plan 71.5 persons max on site during the installation window (about 2 years) 54 persons indicative on site during the installation window (about 2 years) Identified ~ 30 additional persons on site needed for installation

10. The installation Plan Mainly to answer to 2 major questions: 1.How many teams are needed to meet the completion of the accelerator installation for June 2019? 2.Solve possible co- habitation problems Example Is it needed? If yes, when?

11. The Installation Plan in P6 11  Contains information from Design to Beam Commissioning, including the budget for installation. 11 I  Contains info from Installation to Beam Commissioning, including resources loaded per areas. How are 11 and 11I linked in P6?

12. The Link between 11 and 11I

13. Main changes from E. Tanke sequence of Installation [Ref. ESS-0037305] -Dates for partial access (important for general services & waveguide installation) -6 Commissioning phases [Ref. E. Tanke, 14th Technical Board Mtg, September 23, 2015https://indico.esss.lu.se/indico/event/386/contribution/1/material/0/0.pdf]https://indico.esss.lu.se/indico/event/386/contribution/1/material/0/0.pdf -Assembly in the tunnel for ISrc and LEBT -Assembly in the tunnel for RFQ -Assembly in the tunnel for MEBT  high probability -With the delay of the LWU RFI  high probablity of need more parallel vacuum team to meet schedule -2 stubs for RF installed in parallel  high probability -3 stubs for cabling installed in parallel  high probability -SSM constraints. 13

14. 1 Graphical visualization for each macro areas Graphical visualization of 11I ACCELERATOR/GALLERY LEGTH Commissioning Time (2 year) REF: K.Foraz, H.Gaillard, L.Lari, S.Weisz “Scheduling the installation of the Large Hadron Collider”, EPAC04 P.Bonnal, D.Gourc, A.P.Hameri, G.Lacoste, “A linear-discrete scheduling model for the resource- constrained project scheduling problem.” Constr. Manage. & Economics 23(8), 2005. REF: K.Foraz, H.Gaillard, L.Lari, S.Weisz “Scheduling the installation of the Large Hadron Collider”, EPAC04 P.Bonnal, D.Gourc, A.P.Hameri, G.Lacoste, “A linear-discrete scheduling model for the resource- constrained project scheduling problem.” Constr. Manage. & Economics 23(8), 2005.

15. Stubs installation plan 3 electrical teams working in parallel in 3 different stubs from Jan 2018. 10 months

16. Tunnel installation plan Time (~2 year)

17. Tunnel installation plan Time (~2 year) Changed from E. Tanke sequence [Ref. ESS-0037305] in the Spoke CM installation  to maximize the distance from the NCFE during Beam Commissioning

18. Tunnel installation plan Installation & beam commissioning windows optimized taking into account: The delivery dates (RFI) of the NCFE components The constraints of the assembly activities in the tunnel  1 shielding wall used. Changed from E. Tanke sequence [Ref. ESS-0037305] ---- Zoom on NCFE ----

19. Gallery installation plan Many activities in parallel and in cascade: details on manpower need is on-going Time ( 1 year & 10 months) Example MB cell

20. Same timeframe & more Stubs TunnelGallery Useful to check the parallel work for the same specialized team i.e. electrical, cooling team, etc. Same Time

21. Summary The Accelerator Project Plan in P6 is maintained & monitored through a mature change control process. TA are progressing included/mirrored in 11. The Accelerator Installation Plan is developed with the main purpose of evaluated the allocation of resources and solve possible co-habitation problems. 21 All have to be synchronized!

22. Thanks for your attention! In particular I would like to thanks: Lena Gunnarsson Edgar Sargsyan