1. MULTI-TOWN PRESCHOOL EXPANSION GRANT PLANNING & PLANNING COMMITTEE NOTES & AGENDAS 1

2. INDEX 2 Meeting Slide Number June (Final meeting) June 7 th 3 May 24 th 8 May 10 th 14 April 26 th 20 April 12 th 36 April 5 th 41 March 22 nd 50 March 8 th 57 February 23 rd 64 February 11 th 79 January 26 th 85

3. PEG PLANNING COMMITTEE: JUNE 7TH Meeting at Dennis-Yarmouth Administration Offices, 296 Station Ave., South Yarmouth 3

4. 4 Agenda June 7th, 2016 at 2:00 until 4:15 pm, approximately Meeting at: Dennis-Yarmouth Administration Building, 296 Station Avenue, South Yarmouth (2 pm) Greetings and Introductions (2:10 pm) Minutes/notes from the last meeting, May 24th (2:20 pm) Update on Culminating Event, Envisioning Preschool for All Children – A Proposal June 14 th at Cape Cod Tech, 4 to 6 pm Proposed agenda – feedback and discussion Need small group facilitators to take notes, assist in discussion Set up and clean up – Subcommittee and additional help? (2:40 pm) Revising drafts of the Strategic Plan/Final Report Section by section discussion and review with committee input Process and digital review…editing timeline (3:55 pm) Other Comments, Concerns… Do we want a final PEG Planning Committee meeting after June 14 th ? Adjourn (approximately, 4:15 p.m.) *Next meetings: Tuesday, June 14 th – Culminating Event, Cape Cod Tech, 4 – 6 p.m. TBD? – Final Planning committee meeting with final copy of Submission 4

5. NOTES FROM MAY 24 TH MEETING 2. Conference call with EEC Notes & highlights: 4. Sharing a sample MOU/MOA for a Mixed Delivery Model (with Dr. Joe Gilbert) Joe provided sample MOU/MOA for school districts to encourage alignment with private sector preschools. “partnership document” formalizes arrangements for more “reality”. superintendents have not seen this yet, could take into July/August to work through with school districts. MOU would be an appendix document to the peg strategic plan. joe reviewed the document and will advance to the D-Y & Monomoy superintendents and/or groups if included in the strategic plan. student data assessment needs to be in this MOU. TS Gold is not being funded in K grant this upcoming school year (could potentially use the developmental continuums in TS Gold). some agreement about assessment needs to be worked out between the district and the private centers. need to be careful with the commercial curriculum vs. emerging curriculum. collaborative PD (in MOU) between public and private will help bridge the curriculum. language around “school year” because the focus is on full day/ full year. working draft will be available on June 7 5

6. NOTES FROM MAY 24 TH MEETING 5. Next Steps: Writing and Revising drafts of the Strategic Plan/Final Report Group reviewed draft Quote on “meeting child’s needs” is not on target. Graphs on page 4, is skewed by the survey respondents by definition attended events that were current preschool families. Information from survey does not support need. Do not be too specific on organizations because may leave out a group unintentionally. Qris technical assistance for private preschools needed. Family quote to head of each section would give it a powerful introduction. Align plan format with plan requirements document to facilitate reading for reviewers. Plan will be written by jan so that the document has a consistent voice. Mary Wilson will review family engagement section. Documentation on vitality of group meetings, membership should be included in plan. 6

7. NOTES FROM MAY 24 TH MEETING 6. Report from Sub Committee for the Culminating Celebration, “Envisioning Preschool for Every Child” Next sub-committee meeting is May 31 st at Wixon School Confirmed location and rooms at Cape Cod Tech, meeting following sub-committee meeting Posters, post cards distributed by Julie, invitation is done and at printers. Jan will deliver. Next meeting: June 7 th at 2 p.m. at D-Y Administration Building 7

8. PEG PLANNING COMMITTEE: MAY 24TH Agenda Meeting at Dennis-Yarmouth Administration Offices, 296 Station Ave., South Yarmouth 8

9. MAY 24 TH – AGENDA – PEG PLANNING COMMITTEE 9 1.Greetings and Introductions 2.Conference Call with EEC Representatives RE: Final Report (2 to 3 pm, approximately) 3.Minutes/notes from last meeting, May 10th: They are inserted in the agenda for the meeting on pages 5 to 7 (Thank you, Laurel). 4.Sharing a sample MOU/MOA for a Mixed Delivery Model Dr. Joe Gilbert will share a suggested MOU/MOA that may be included in the Final Report a an Appendix to the Strategic Plan Committee members’ comments & suggestions regarding the MOU/MOA 5.Next Steps: Revising drafts of the Strategic Plan/Final Report (Paper copies will be distributed) Process and digital review… A flowchart for administration/leadership 6.Report from subcommittee RE June 14 th Culminating Celebration Envisioning Preschool for Every Child – A Proposal Cape Cod Tech, 4 to 6 p.m. Details and needs… 7.Other Comments, Concerns… 8.Adjourn (no later than 4:15 p.m.) * Next meetings: Tuesday, June 7 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 14 th – Culminating Event

10. CONFERENCE CALL W/EEC Length of report: no parameter but be succinct Hybrid models – working partnerships; high level description of jobs & positions Needs assessment – data should support the proposal as needed Transportation – across the proposals; EEC: be sure aligns with requirements, regs Shared across entities, governance… Budget – proposed avg is $16,000 annually without transportation Compensation – school yr vs full yr, how calculated? In Springfield, first step was starting teachers’ salary; equity issues and local process for setting salary; benefits package? Curriculum components: “A Big Day for PreK” (Scholastic now H-M), comprehensive and integrates multiple domains - also, explicitly teaches s/e (includes rubrics, PD); Coaches’ roles to support curriculum – negotiating hours and support/union/calendar (2 coaches supporting 11 PEG classrooms half time) Professional development shared across settings, school year and year ‘round Worcester: Master Teacher, full year but not employed by SD; supporting classrooms (PEG) in various settings; not fully designed Blended system – Springfield steering committee for all entities, collective decision-making/collaborative with state audits; similar models across PEG communities Two levels of leadership: executive meeting quarterly; plus director-level meetings for program implementation Some communities have subcommittees to work on specific programs Involvement of classroom teachers? Planning is concurrent with implementation in some communities; luxury of planning beforehand Full day means how many hours? 6-8 hour day in some communities; how are ‘you’ determining parents’ needs and/or desires…with different age children. Federal requirement but EEC is trying to set the tone that “what is best for children and families” Involving families in planning – focus groups; surveys at existing events; online surveys; also, went to playgroups and registration days to collect information Budget template? State budget form as starting point? EEC will send one – RTTT budget template; also, will send one developed with formulas No clear implementation money…yet; will be advocacy opportunities next month through SFC Immigrant outreach: specialists from EEC – Jeffrey Gross (MURO); connect with cultural broker organization….takes time; Latino Institute, SE Asia Org.; AfricanAmerican advoc for new immigrants… early literacy – culture brokers: go to neighborhood or groups where there is trust; persistence and time 10

11. 11 May 10, 2016: Notes of PEG Planning Committee Meeting Attendance: Laurel Galvin, Julie Hall, Sonja Schonning, Ann Caldwell, Carole Eichner. Sherri Santini, Chris Martes, Mary Wilson, Giordana Cote, Stephanie Welch, Dotti McDevitt, Francie Joseph, Titus DosRemedios, and Jan Rotella: and Shirley Smith on-line. Review of minutes from previous meeting Updates: Visit to Rocking Unicorn and North Side Nursery area, DY area directors Julie- please continue to write down your questions Jan - contact with Young Professionals re: Summit on Thursday 5/26, 8 am to 6 pm at the Conference Center in Hyannis; cost is $50. Title is “Shape your Cape”. Titus: Can we get on their agenda at a later date? Jan: We could do a shorter version of a public forum? Mary: Did you tie into the YCCP survey that they did? Jan: Good idea; will make a note of that

12. 12 Culminating Event on June 14 th, 4 to 6 pm at Cape Cod Tech. What shall we name it? Carole: Planning for our children’s future, responding to the needs of children, families, young children Jan: We are presenting the whole plan…Envision opportunities for preschool education Dottie: Fitting a round peg in square hole Envision preschool for every child, an exciting plan Planning Committee for event Dotti, Giordana, Francie, Sonia Expanded access private and public, high quality preschool opportunities Chris: all children Carole: stay global Ann: define mixed delivery system Multi town preschool Ann: addressing the needs of children including special needs Francie: address the needs of children including diverse populations Mary: living here in the communities of Dennis, Yarmouth, Harwich, Chatham Titus: to achieve and sustain our vision preschool

13. 13 Program Quality Teacher Quality Leadership: Collaborative will facilitate/lead the grant Carole - need a flow chart of how it will be administrated. Titus - a flow chart is a great idea; let’s put it on the agenda for our next meeting There are also parts like curriculum alignment Keep our vision global Appendix: A Sample MOA First draft from the private and public sector; What do you want from an MOA, from both perspectives Next meeting on May 24 th : First part of the meeting with EEC on line Second part with Joe Gilbert who will share a “first draft” of an MOA/from a School Supt Francie: sharing the video, “The Raising of America Next meeting: at 2 pm at the D-Y Admin building on Tuesday, May 24

14. PEG PLANNING COMMITTEE: MAY 10TH Agenda Meeting at Harwich Community Center 14

15. MAY 10 TH – AGENDA – PEG PLANNING COMMITTEE 15 1.Greetings and Introductions 2.Minutes/notes from last meeting, April 26 th : They are inserted in the agenda for the meeting on pages 7 to 11 (thank you, Mary). 3.Updates and News from the Members 4.Writing the Strategic Plan, “Cape Cod’s Multi-Town Preschool Expanded Access Plan”: Discussion, review and suggestions… The Vision Statement, explained (list on next slide) – sharing drafts from writers The Program Design, early thoughts – sharing drafts from writers How would the design be applied in a local program/preschool? 5.Next Steps: Revising drafts and moving into the content of the plan… 6.Another Thought to Contemplate (before our next meeting): What would an MOA look like between private and public entities? 7.June 14 th Culminating Event @ Cape Cod Tech, 4 to 6 p.m. Name? Planning subcommittee? 8.Other Comments, Concerns… 9.Adjourn (no later than 4:15 p.m.) * Next meetings: Tuesday, May 24 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 7 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 14 th – Culminating Event

16. EARLY VISION STATEMENT, KEY POINTS “CAPE COD’S MULTI-TOWN PRESCHOOL EXPANDED ACCESS PLAN” 16  Expanded access private and public, high quality preschool opportunities  Multi-town preschool opportunities meeting the unique needs of Cape Cod’s children and families  Honoring parent choice  Equalizing the work force through pay equity and shared professional development  Family empowerment, partners in education  Sustainability through community and business partners

17. MAY 10 TH – AGENDA – MEETING NOTES 17 1.Greetings and Introductions 2.Minutes/notes from last meeting, April 26 th Discussion, comments, edits…starting on page 7 3.Updates and News from the Members

18. MAY 10 TH – AGENDA – MEETING NOTES 18 4.Writing the Strategic Plan, “Cape Cod’s Multi-Town Preschool Expanded Access Plan”: Discussion, review and suggestions. [All submitted drafts will be available in a separate document labeled, “In Progress: Strategic Plan for Cape Cod’s Multi-Town”…] The Vision Statement, explained (list on page 5) – sharing drafts from writers The Program Design, early thoughts – sharing drafts from writers How would the design be applied in a local program/preschool?

19. MAY 10 TH – AGENDA – MEETING NOTES 19 5.Next Steps: Revising drafts and moving into the content of the plan… Including work that has already been done through previous grant efforts.. 6.Another Thought to Contemplate (before our next meeting): What would an MOA look like between private and public entities?

20. MAY 10 TH – AGENDA – MEETING NOTES 20 7.June 14 th Culminating Event @ Cape Cod Tech, 4 to 6 p.m. Name? Planning for our Young Children’s Future…Addressing the Needs of Preschool Access…Planning for Challenging … Envisioning Opportunities for Preschool Education Access…Envisioning Preschool for Every Child with a graphic from brochure---an initial plan Planning subcommittee? Dotti, Giordana, Francie, Sonia 8.Other Comments, Concerns… “The Raising of America” video 9.Adjourn (no later than 4:15 p.m.) * Next meetings: Tuesday, May 24 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 7 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 14 th – Culminating Event

21. PEG PLANNING COMMITTEE: APRIL 26TH Agenda Meeting at Harwich Community Center 21

22. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 22 1.Greetings and Introductions 2.Updates and News from the Members 3.April 22 nd Report to EEC – Report was submitted the morning of 4/22 and is attached. 4.June 14 th Culminating Event – Location? 5.A Vision Statement for the Strategic Plan, “Cape Cod’s Multi-Town Preschool Expanded Access Plan” Contemplation: Defining the design and components of the Strategic Plan, including a format and design of a feasible expansion for preschool access for all! 6.Committee Subcommittee – writing task force working with Chris & Titus 7.Other Comments, Concerns… 8.Adjourn (no later than 4:15 p.m.) * Next meetings: Tuesday, May 10 th – Harwich Community Center, Room #1, 9:30 to 11:30 a.m. Tuesday, May 24 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 7 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 14 th – Culminating Event

23. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 23 1.Greetings and Introductions 2.Updates and News from the Members (Jan) emails and phone calls since the last public forum with questions. (Titus) House budget is putting monies in for Early Education and Care- $15 million (Chris) Level funding for other EEC budget lines, more money for planning, most money since 2004. Would need $100 million, however, to get back to the funding EEC had 10+/- years ago. Staffing and funding is critical, especially on the Cape to lure talent pool and address inequities in public v. private Centers. Notes from April 14 th meeting. Abbott Preschool in NJ – longitudinal study that MA legislation model is based upon. No matter how many risk factors in children’s lives, long term achievement is validated.

24. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 24 3.April 22 nd Report to EEC – Report was submitted the morning of 4/22 and is attached. No feedback as of this date, submittal confirmed. 4.June 14 th Culminating Event Presentation with small group break out to get feedback. Need a place with large room, with breakout space. Fees $250 +/- at local hotels for ed. Group. Cape Cod Tech is regional school for all 4 towns, good neutral location. Childcare, light fare provided? CCC could subsidize cost of refreshments. Number of families attending is a moving target for planning. Target families are confused by the information, purpose of grant. Francie to contact Annie at CCT to see if available on June 14. Jan will follow up contact with CCT with details. Press wants email press release, not a phone call. Name of event?

25. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 25 5.A Vision Statement for the Strategic Plan, “Cape Cod’s Multi-Town Preschool Expanded Access Plan” Notes: Public and private community based, high quality, licensed See “mixed delivery “model in brochure. Transportation as a shared responsibility. Very expensive for any one entity to fund. Challenges are crossing town/district lines, parent “choice”, bus “hub” stops, residents of 4 towns only (no school choice from other districts), put in vision that transportation will be available to be designed later. Universal access does federal requirement of 200% poverty level. Expanded access vs. universal access? Year round – July 1 start to June 30 th may impact the registration process positively to get away from school year dates. Different models drive parent choice. Preschool has to meet the needs of families – location, hours, costs Equalizing the workforce: pay equity issue in private vs. public, shared PD,

26. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 26 Vision/ Notes/ Comments Continued … Parent Empowerment – family, community engagement and education about school readiness, registration process, etc. Wrap around supports. Community Partners: Connecting with pediatricians, business leaders, religious leaders Take transportation out – part of strategic plan, not vision statement. Long term, sustainability

27. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 27 6. Committee Subcommittee – writing task force working with Chris & Titus Jan, Julie and 6 committee members to draft and bring back to Planning Committee. Digital consultation, phone calls Titus to create template for content. Will have by Thursday at 10:00. Portion of draft by May 10 th meeting. May 24 th look at 2 nd draft June 7 th – done, what are details for June 14 th Adjourned: 4:00pm Next Meetinsg Tuesday, May 10 th – Harwich Community Center, Room #1, 9:30 to 11:30 a.m. or possibly afternoon. Tuesday, May 24 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 7 th – Dennis-Yarmouth Administration Bldg., 2-4 p.m. Tuesday, June 14 th – Culminating Event - Cape Cod Tech

28. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 1. Greetings and Introductions 2. Updates and News from the Members Notes from April 12 th Meeting Slides #6 through #8 Notes from April 14 th Public Forum Slides #9 & #10 Additional updates from the Committee… 28

29. NOTES FROM APRIL 12 TH PEG PLANNING COMMITTEE MEETING Forum on april 7 th at Harwich Community Center 30-35 people in attendance Private early educator shared concerns about this planning grant and implications for her center Many local providers and community stakeholders were in attendance Sarah Peake requested the powerpoint and was very receptive to conversations about the PEG planning Public forum April 14 th for D-Y, 276 Station Avenue Wifi will be available, as well as chart paper, markers, etc… June 14 th Culminating Event Whole group and small group conversations with refreshments provided Location: potentially the Riverway, the Seaview 29

30. NOTES FROM APRIL 12 TH PEG PLANNING COMMITTEE MEETING, CONTINUED April 22 nd report to EEC A copy of the information from EEC has been forwarded as well as available as a hard copy Grant update – Jan and Julie will be working on this next week Key points that need to highlighted: complexity of the multi-town/district plan needs to be emphasized, survey information from parents should be included, meeting information – attendance (DCF and Barnstable County Mental Health) and notes, diversity of the Cape (needs and families), brochures and press release, transportation concerns, conversations are beginning between CCCD and Monomoy integrated preschool teachers about partnership and opening up head start slots Other comments/concerns Meeting times for upcoming meetings Connect with Cape Cod Young Professionals for networking purposes 30

31. NOTES FROM APRIL 12 TH PEG PLANNING COMMITTEE MEETING, CONTINUED Contemplation for the Strategic Plan The plan should include thoughts around flexible funding to be inclusive all different types of programs Compensatory salary concerns were brought up in regards to private/public educators – PD and credit level courses need to be offered and considered Transportation needs to be considered and addressed (shared resources with CCCD?) Space - public and private capacities Collaborative effort to share resources across the public/private sector Summer services that need to be provided for a sped students for the full year Resources – needs assessment needs to identify Proposed budget – cost saving through collaboration and resource sharing Family navigation – how to connect families to the right people Rolling enrollment 31

32. NOTES FROM APRIL 14 TH PUBLIC FORUM DISCUSSION Where will the money come from? Pay for workforce; Abbott look-a-like: interest in MA House, Senate Currently looking at State funding; ideal: look like Chapter 70 educational funding formula What do plans look like in urban or city settings? What Cape Cod families need may not be full day/full year Federal design = 8 hours/day, full year; what do “our needs” look like? Private providers RFP? Pay equity? Major needs: transportation; professional development Cape families work in the spring & summer; financial hardships in winter; must pay attention to the Cape’s unique economy Money to Parents or Programs? Free to all families, everyone. All would qualify. A change to vouchers where reliance can be inconsistent; vouchers aren’t paying centers enough 32

33. NOTES FROM APRIL 14 TH PUBLIC FORUM DISCUSSION, CONTINUED Must pay attention to the different costs/prices of private providers and programs If this moves forward, it would be “connected” to DY? Private world may be considered “vendor”. Include private early education partners with public school “opportunities” Sharing professional development Outreach – some lacks of access – some choice for not participating in PK Funding? Open slots, would parents need to “qualify”? Low SES? Each community handles this differently Cape Cod “working poor” Reminder: June 14 th Culminating Event – open to all 33

34. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 3. April 22 nd Report to EEC (distributed at the meeting)…discussion 4. June 14 th Culminating Event – Location? 5. A Vision Statement for the Strategic Plan, “Cape Cod’s Multi-Town Preschool Expanded Access Plan” Consensus – “all can support publicly” Thoughts and ideas... 34

35. APRIL 26 TH – AGENDA – PEG PLANNING COMMITTEE 6. Committee Subcommittee – writing task force for the Strategic Plan 7. Other Comments, Concerns… 8. Adjourn (no later than 4:15 p.m.) *Next meetings: May 10 th – Harwich Community Center, 9:30 a.m. May 24 th – Dennis-Yarmouth Administration Building, 2 p.m. June 7 th – Dennis-Yarmouth Administration Building, 2 p.m. June 14 th – Culminating Event 35

36. PEG PLANNING COMMITTEE: APRIL 12TH Agenda Meeting at Dennis-Yarmouth Administration Building 36

37. APRIL 12 TH – AGENDA – PEG PLANNING COMMITTEE 1. Greetings and Introductions 2. Updates since last meeting, April 5th Forum on April 7 th at Harwich Community Center Area, local reactions – comments from the committee 3. Next Public forum: April 14 th at Station Avenue Elementary School, D-Y, 6:30 pm 4. April 22 nd report to EEC – Jan will share details, seek input 5. June 14 th Culminating Event – location? 6. Contemplation: Defining the design and components of the strategic plan, including a format and design of a feasible expansion for preschool access for all! 7. Other comments, concerns… 8. Adjourn (no later than 5:15 p.m.) *NEXT MEETINGS: TUESDAY, APRIL 26 – HARWICH COMMUNITY CENTER, ROOM; TUESDAY, MAY 10 TH – MORNING MEETING, LOCATION TBD:; TUESDAY, MAY 24 TH :; TUESDAY, JUNE 7:; TUESDAY, JUNE 14 TH – CULMINATING EVENT 37

38. APRIL 12 TH – AGENDA – PEG PLANNING COMMITTEE – NOTES IN BRIEF 1. Greetings and Introductions 2. Updates since last meeting, April 5th Forum on April 7 th at Harwich Community Center Area, local reactions – comments from the committee 3. Next Public forum: April 14 th at Station Avenue Elementary School, D-Y, 6:30 pm 38

39. APRIL 12 TH – AGENDA – PEG PLANNING COMMITTEE – NOTES IN BRIEF 4. April 22 nd report to EEC – Jan will share details, seek input 5. June 14 th Culminating Event – location? 39

40. APRIL 12 TH – AGENDA – PEG PLANNING COMMITTEE – NOTES IN BRIEF 6. Contemplation: Defining the design and components of the Strategic Plan, including a format and design of a feasible expansion for preschool access for all! Flexible funding; compensatory salaries; Professional development; college credit-bearing courses/classes Public and private resources; partnerships Summer services; special education, responding to needs Transportation Budget – resource-sharing; plans for cost-sharing Family outreach and navigation; family friendly information and outreach; Rolling enrollment… 7. Other Comments, Concerns… 8. Adjourn 9. Next Meetings: April 26, Harwich Community Ctr @ 2pm; May 10 Harwich Comm Ctr?; May 24, D-Y Admin, 2-4; June 7, D-Y Admin, 2-4; Culminating Event (name?): June 14th 40

41. PEG PLANNING COMMITTEE: APRIL 5TH Agenda with Meeting Notes Meeting at 8:30 a.m. at Harwich Elementary, Harwich 41

42. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Meeting at Harwich Elementary School 42 1.Greetings and Introductions 2.Updates since last meeting, March 22 nd Data – surveys and questionnaires Area, local reactions – comments, as a result of brochures, conversations 3.Regional Meeting of Grant Recipients Laurel Galvin & Barbara Kozma representatives: comments, information, etc. Titus DosRemedios, additional comments on the Regional Meeting 4.Public Forums: April 7 th and April 14 th Chris Martes and Titus – Power Point Agenda for the Forums Opportunities for additional feedback – “reaction cards” from attendees 5.April 22 nd Report to EEC – Jan will share details, seek input 6.Contemplation for the Next Meeting on April 12 th : Defining the design and components of the Strategic Plan, including a format and design of a feasible expansion for preschool access for all! 7.Other Comments, Concerns… 8.Adjourn (no later than 10:45 a.m.) *Next meetings: Tuesday, April 12 @ D-Y Administration Building, 3:45 pm; Tuesday, April 26 – location and TBD

43. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief 43 1.Greetings and Introductions New attendees: Harwich Elementary Preschool teachers were also introduced. 2.Updates since last meeting, March 22 nd Data – surveys and questionnaires (Titus) Received 5-6 additional program surveys, received 6 originally for a total of 11-12. Area, local reactions – comments, as a result of brochures, conversations STEM event at MES in DY, positive interest – affordability, scheduling Ring in the Spring - also concerns with transportation Preschool non attendance survey – affordability is primary barrier Laurel – family trauma impacts ability to pay. Most families are on the cusp (Dottie), cannot really afford to pay, but have to work Looking for full time, year round (Abby) Do an assessment of these families vs. qualification for additional funding (Ann), what needs could be to provide services on top of what we are already doing – to serve the “working poor”. What are the key aspects of the feasibility plan? See notes below CCCD will include mid and upper Cape communities in grant applications.

44. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief 44 3. Regional Meeting of Grant Recipients Regional meeting announcement sent to wrong email address for CCC. Laurel Galvin & Barbara Kozma representatives: comments, information, etc. % other communities attended, exciting to hear what was working well and drawbacks. (Barb) Preschool students now being served – 858 preK students full day, full year Sustainability, all partners in community “at the table”. Private centers thought not sustainable – paying teachers at higher level, what do we do when grant goes away? Cannot fund higher wages for teachers without it. It is personal for private centers, their livelihood. (Laurel) Bringing all programming together in a comprehensive way Competition for students is less, this forum helps – all children need to be serviced. Professional development coordinated – public and private Challenges Policies in general, example is medication policies that vary across settings. Continued sustainability to pay all teachers the same wage. Budget goes into public schools, but how distributed? Once you get the money, you need to do the “bridging” across programs. How do you measure success? Parent surveys, outside evaluations of program, evaluation of children as they move onto K, etc. Not really clear

45. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief 45 Titus DosRemedios, additional comments on the Regional Meeting State is funding a well thought out evaluation of PEG 3 yr. model Local capacity for doing same thing --analyzing local surveys, goals – community needs to make sure we have continuous improvement. “Building the bicycle will riding it” Is DESE talking with EEC? Will we be able to have input into what the measure of success? High profile in EEC and Gov. Baker. -- need to tell local stories to help change to occur at state level. Local EEC grants in all of our communities – each is fairly specific. Have a council that meets regularly. Report to EEC on goals. See this PEG group as our Council in the future to continue to evaluate. What are the developments? How are we moving? It is a process. (Francie) No guarantee of funding, but we will have a plan to move forward on – may be other ways to implement the plan. Real measures of success are very long term – success rate in K -12 and after. Snapshot assessment is not going to measure success. BPS uses DIBELS data to measure, New Jersey follows through grade 4 and higher in longitudinal study. Needs to be multi faceted and multi tiered measure of success.

46. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief 46 Titus DosRemedios, additional comments on the Regional Meeting cont’d Long term impact on the community and the economy. Young families are moving off Cape because they cannot afford cost of living. Documentary “Raising America” http://raisingofamerica.org/ will show as part of June 14.http://raisingofamerica.org/ “PEG like model” is goal of PEG grant.

47. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief, Continued 47 4.Public Forums: April 7 th and April 14 th Titus – Power Point Hour long meeting, Titus shared PP for Public Forum Add incarceration and addiction to improved child outcomes bullets Add Housing – affordability, instability (transience, homelessness) on Cape Also remote location, transportation, grandparent raising children, immigrant population -- specific to Cape Remove graduation and reading scores slide Update HS waitlist and voucher numbers Watch educational lingo Agenda for the Forums Have agenda, sign in, 5x7 “reaction card” (contact information, comments, questions) Opening of meeting – to introduce grant, Strategies for Children, reason is to seek information (Francie and Carole) “pulse of cross section”, show of hands Chris will facilitate Open Discussion Wrap up with final slide (Jan), please come back to June 14 th event.

48. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief, Continued 48 5. April 22 nd Report to EEC – Jan will share details, seek input Follow format of Appendix A, will look out at next meeting – Jan and Julie to work on beforehand

49. PEG PLANNING COMMITTEE: AGENDA – APRIL 5, 2016, 8:30 A.M. Notes in Brief, Continued 49 6.Contemplation for the Next Meeting on April 12 th : Defining the design and components of the Strategic Plan, including a format and design of a feasible expansion for preschool access for all! 7.Other Comments, Concerns… Meeting on April 26 in afternoon location TBD 6.Adjourn (no later than 10:45 a.m.) *Next meetings: Tuesday, April 12 @ D-Y Administration Building, 3:45 pm; Tuesday, April 26 – location and TBD

50. PEG PLANNING COMMITTEE: MARCH 22ND Agenda with Meeting Notes Meeting at 2:45 pm at Cape Cod Collaborative, Osterville 50

51. PLANNING COMMITTEE: AGENDA – MARCH 22, 2016 – Mary Oldach & Carole Eichner, Facilitators 51 1.Welcome, Greetings & Introductions (2:45 p.m.) 2.New members and updates since March 8th Surveys and questionnaires have been conducted Brochures: some have been distributed through the ELN meeting last Wednesday; more are available today for distribution – take and share Update from Washington and Department of Ed with new Secretary of Education John King: Jan’s report 3.Data on early childhood education effectiveness – Chris Martes, Strategies for Children Abbott Schools (data from NJ experience) – educational results Economic effects 4.Data Presentation - Titus DosRemedios, Strategies for Children Initial results of surveys and questionnaires 5.Open Forums, Focus Groups – Chris Martes April 7 th Monomoy; and April 14 th Dennis-Yarmouth What outcomes are expected? What hand-outs/fact sheets should be available? Strategies for Children power point 6.What’s needed now? Next steps… 7.Next meetings: times and locations to be determined April 5 th April 12 th April 26 th 8.Comments from the Committee 9.Adjourn (approximately, 4:45 p.m.)

52. 52 Planning Committee: March 22, 2016 Detailed Notes, Mary Oldach Meeting Facilitators: Mary Oldach and Carole Eichner 1.Welcome, Greetings & Introductions (2:45 p.m.) 2.New members and updates since March 8th Surveys and questionnaires have been conducted 43 respondents at the CFCE STEM Event and Ring in the Spring in Harwich Survey results were shared by question. A theme of schedules for working families, transportation from half day program to extended care. Pay equity, keeping integrated preschools, expensive, gap in public K experience if opt not to send, family support needed to make preschool schedule. Themes: schedule, cost, Questionnaire and survey have been made available on Google Drive Immigrant population – churches Convert to a Survey Monkey survey – Carole will do this and email everyone. Post on websites, social media.

53. 53 PEG Planning Committee - Agenda, March 22 nd … Notes, continued Brochures: some have been distributed through the ELN meeting last Wednesday; more are available today for distribution – take and share Brochure was updated and reprinted (3 edits) and distributed at this meeting. Put link up on social media - PTO, Cape Cod Child Development Update from Washington and Department of Ed with new Secretary of Education John King: Jan’s report Titus – preschool expansion, Head Start are continuing to get funding at a federal level. 3.Data on early childhood education effectiveness – Chris Martes, Strategies for Children (presentation is the same as that which will be presented at Open Forums – need feedback on which slides to include) Why are we doing this if MA schools are #1 in the country ? 43% of 3 rd Graders are not proficient in reading. This plays across socio-economic lines Achievement gap starts as early as 18 months. 16% of return on investment in early education MA legislation is modeled after Abbott Preschool in NJ, and Duke University Study

54. 54 PEG Planning Committee - Agenda, March 22 nd … Notes, continued Regional data is difficult to come by. 30% of children in MA do not attend a formal pre K program. Demographic of the Cape has changed dramatically, Barnstable ranks #17-25 in state for crime. This is largely unknown. 8.8 % of births, babies are NAS. 15% children in poverty. Cape has urban and rural issues. Need slides for public forum that set the context for the Cape. 4.Data Presentation - Titus DosRemedios, Strategies for Children Six surveys back from educators since last meeting. Program capacity and capacity All EEC licensed, one was exempt (Cape Tech) QRIS levels 1 to 3 None accredited by NAEYC, costs $2200 + $600/yr, QRIS costs nothing 193 preschool aged children enrolled in these 6 schools. Initial results of surveys and questionnaires Open new classrooms? Not a lot of spare capacity Most programs accept vouchers Strengths of program Staff, curriculum, facilities, community partnerships, alignment with public schools

55. 55 PEG Planning Committee - Agenda, March 22 nd … Notes, continued Initial results of surveys and questionnaires, continued Weaknesses Low salaries Low affordability – cannot offer sliding scale due to costs. Family Engagement High Priority – 4 responded “high” level of communication Daily communication and contact key to building relationships, many opportunities for family engagement – conferences. Etc. How many staff hold bachelor degrees? Most administrators do Most educators do Many certifications also Not sent out to the public preschools – need to follow up on this.. Mary and Carole will fill out for PreK classrooms in Monomoy and DY. CCCC and Bridgewater Cape Cod bachelor completion program Need for PD Core Needs – curriculum and assessment, behavior, trauma, ELL, administration and leadership Travel and schedule are barriers, off Cape locations are hard.

56. 56 5.Open Forums, Focus Groups – Chris Martes How are we publicizing ? Promote through schools, social media, press release – Collaborative will handle, blast out flyers to stake holders. One hour long forums. “Change the First Five Years and You Change Everything” – add video What outcomes are expected? Forums will gather ideas and options to drive strategic plan. Need easel, chart paper, markers What hand-outs/fact sheets should be available? Copies of brochures, Power point print outs, surveys (paper or iPad) 6.Next meetings: times and locations to be determined April 5 th – Harwich Elementary or Harwich Community Center at 8:30am April 12 th – DY Admin Building at 3:45 pm April 26 th – open, need place/time 7.Comments from the Committee CCCC feels that it is they are “hub” of early childhood on the Cape and want to be involved. Contact Deb Murphy to invite to meetings and public forum Also need to invite BSU Cape Cod - contact Sue Eliason 8.Adjourn (approximately, 4:45 p.m.) PEG Planning Committee - Agenda, March 22 nd … Notes, continued

57. PEG PLANNING COMMITTEE: MARCH 8TH Agenda with Meeting Notes Meeting at 9:30 am at Cape Cod Collaborative, Osterville 57

58. AGENDA: MARCH 8TH – PEG PLANNING COMMITTEE MEETING 1. Welcome, Greetings & Introductions (8:30 a.m.) 2. Data Presentation: Titus DosRemedios, Strategies for Children 3. Open Forums, Focus Groups – draft a calendar of events from Committee members’ lists; Chris Martes, Strategies for Children, will discuss dual purpose of these open meetings. 4. Talking Points Document – review the draft, edit in Committee, for publication 5. Charge to the Committee for March 22 nd meeting: Survey of Early Childhood Programs; Titus and Chris will discuss purpose for “needs assessment.” 6. Comments from the Committee 7. Adjourn (approximately, 10:30 a.m.) 58

59. AGENDA: MARCH 8TH – PEG PLANNING COMMITTEE MEETING 1. Welcome, Greetings & Introductions (8:30 a.m.) 2. Data Presentation: Titus DosRemedios, Strategies for Children 3. Open Forums, Focus Groups – draft a calendar of events from Committee members’ lists; Chris Martes, Strategies for Children, will discuss dual purpose of these open meetings. 4. Talking Points Document – review the draft, edit in Committee, for publication 59

60. AGENDA: MARCH 8TH – PEG PLANNING COMMITTEE MEETING 5. Charge to the Committee for March 22 nd meeting: Survey of Early Childhood Programs; Titus and Chris will discuss purpose for “needs assessment.” “The needs of educators and programs in the community should also be considered as part of the plan by responding to the following questions: What are the indicators of the current level of quality of classrooms in this community? How successfully do programs engage with families and improve family outcomes? What are the qualifications and capacity of educators and program administrators? What resources are available for program and educator capacity improvement? What needs are not met by current existing resources? What would reflect success for teachers, for programs and for the community?” 60

61. AGENDA: MARCH 8TH – PEG PLANNING COMMITTEE MEETING 6. Comments from the Committee 7. Adjourn (approximately, 10:30 a.m.) 61

62. NOTES – IN BRIEF – FROM MARCH 8 TH MEETING… 62 Attendees: Chris Martes; Titus DosRemedios; Wendie Boudreau; Barbara Kozma; Sherry Santini; Jennifer Jennings; Francie Joseph; Paul Hilton; Mary Wilson; Carole Eichner; Laurel Galvin; Ellen Hyde; Caitie Arnold; Annie Dolan-Niles; Mary Oldach; Jan Rotella Discussion Notes: Chris shared information on pending bills in the MA Legislature. He described preschool expansion models, i.e., Abbott, NJ, districts and longitudinal studies that demonstrate the financial benefits of early learning, especially among at-risk population: investment return is estimated at $7 on $1 cost. Wendie shared the multiple impacts of the opiate crisis and its effects on children and families. Barbara notes the relationship results: low bonding among many 4-year olds. Laurel concurred and stated that while she does not have slots available the needs are rising. Titus presented summary data (digital version will be sent to the committee) regarding capacity among preschools and potential students. Several models of preschools were discussed – 3 and 4 year olds vs. just 4 year olds – and family preferences.

63. NOTES – IN BRIEF – FROM MARCH 8 TH MEETING, CONTINUED… 63 Difficulties were named, including “wrap-around” or full day services; full year needs; effects on providers when full day and full year; flexibility critical; wait list for preschool slots and vouchers; gaps in Head Start (where they are not available); physical space lacking among schools/district sites; transient staff and students; staff training costs; salaries. These difficulties and more will be included in the “needs assessment” required for the Strategic Plan. Needs assessment survey: questions from Strategic Plan criteria; discussion of language and length; draft will be completed by Chris, Titus, and Jan; it will be distributed no later than Thursday, March 10 th, for immediate use. Committee members will share with preschool centers. Return to Chris, Titus, or Jan, by March 18 th. Data to be shared at 3/22 meeting of the Planning Committee. Public forums and scheduling was discussed: take advantage of currently scheduled meetings if possible. Monomoy Forum will be after their Council meeting on April 7 th ; Dennis-Yarmouth will schedule one in April and will also share information at parents night for STEM on March 10 th. Parents’ informal survey at STEM night. Future meetings will be held in late afternoon to encourage greater participation from private preschools. Also, will try to move meetings to district locations – to be discussed at March 22 meeting. Adjourned at 11:30 a.m.

64. PEG PLANNING COMMITTEE: FEBRUARY 23RD Agenda with Meeting Notes Meeting at 8:30 am at Cape Cod Collaborative, Osterville 64

65. AGENDA: FEBRUARY 23 RD – PEG PLANNING COMMITTEE MEETING 1. Greetings and introductions Introduction: Titus DosRemedios, Director of Policy & Research, Strategies for Children 2. Update and review of work and meetings to date… 3. Collaboration with Strategies for Children, Inc. a. Work action plan & timeline (rough draft is attached) b. Considerations: March 15 & may 15: update reports to EEC Culminating event and report presentation (early June TBD) 4. Calendar of meetings (information on virtual meetings will be distributed) a. Meetings: in person and/or virtual; information and discussion b. Scheduled next meetings: March 8, at 9:30 am March 22, at 1 pm, with Early Childhood Admin & Principals [ECAP] group before/after Consider timing and location suggestions that have been raised (i.e., Move to cape cod chamber of commerce conference room; move timing of meetings to later in the afternoon to allow attendance of private child care givers/providers) 5. Concerns of the committee, other miscellaneous items... 6. Adjourn (approximately, 10:30 am) 65

66. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES 2. Update and review of work ‘to date’… Confirmed: contract with Strategies for Children Meetings and comments – D-Y, Monomoy, and Head Start (Venn Diagram, slides 20,21) Updates from EEC… “Talking Points” draft (slide 22) 66

67. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES Update, work to date, continued 67 Dennis Yarmouth RSD Private centers/partners Monomy RSD Private centers/partners Common Elements: Cape Cod Child Develop./ Head Start E.E.C. licensed facilities S/E and APL Standards Foundations for Content Standards

68. PRIVATE CENTERS & PRESCHOOL PARTNERS - Across the Districts’ Towns Chatham & Harwich w/Monomoy R.S.D. A Child’s Wonderland*^ Cape Cod Reg. Tech HS* Chatham Integrated Preschool/CES* The Children’s Center*^ Harwich Integrated Preschool/HES* Holy Trinity Preschool* “Make Way for Kids”* My School*^ Rocking Unicorn Nursery School* Jenn Gould, Monkey Business* YMCA Child-Care^ Dennis & Yarmouth w/Dennis-Yarmouth R.S.D. The Children’s Workshop Dennisport Preschool (CCCD/Head Start)* Scargo Nursery School* Sunshine & Rainbows Nursery School* Windmill Children’s Center Northside Nursery School* Sunflower School St. David’s Preschool* West Yarmouth Preschool Child Care Ctr. * (CCCD) 68 *Attended meetings/interest in PEG ^Full year, Full Day care

69. DRAFT – TALKING POINTS – PRESCHOOL EXPANSION GRANT PLANNING Serve children ages 2.9 through kindergarten entry Strategic planning process is expected to identify current strengths within the community, resources that could be leveraged and address any barriers to achieving a peg-like model Represents a partnership between public schools and EEC licensed early learning providers Addresses: needs assessment of families and educators; teacher capacity and classroom quality; comprehensive services and family engagement; inclusion of all students; curriculum and assessment Educational support 69

70. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES 3. Collaboration with Strategies for Children: Titus & Committee a. Work Action Plan/Timeline (see draft) b. Considerations… 70

71. Month ActionsResponsible Person(s) February  PEG Planning Committee mtgs  Meetings w/private childcare providers & agencies  Contract with Strategic Planning Consultant: SFC  Work on timeline and scheduling (focus groups, etc)  Review: Talking Points Paper  Jan & Committee  Jan, Committee members  Jan, Joe, Chris Martes  EEC contract  - March  PEG Planning Committee, March 8, 22  Focus Groups, etc….  -  Jan & Committee  SFC  April  PEG Planning Committee  SFC reports to Committee  Data review; ID gaps & needs  -  Next steps   Jan & Committee  SFC  May  PEG Planning Committee  SFC reports to Committee  -  Draft Strategic Plan  Edits…  -  Jan & Committee  SFC  -  Jan, Joe, SFC  Committee  - June  Final draft of the Strategic Plan  Culminating Event with community input  Submission of Report to EEC, 6/15  Next steps…  Jan & Committee & SFC  All!  Jan, Joe, SFC 71

72. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES Discussion notes: Considerations, etc. … Scheduling the Culminating event: 72

73. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES 4. Calendar of Meetings – timing and location March 8, at 9:30 am March 22, at 1 pm/ With EC Admin & Principals [ECAP] Group before/after Next meetings: 73

74. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES 5. Concerns of the Committee and Other, Miscellaneous Items… FEBRUARY 23, 2016 Notes from our discussion...This is a 'running record' format and not intended to be comprehensive minutes of our meeting. Other centers to contact? Many centers outside of towns' geography draw students from towns How many to contact? Extent of research? Potential member: Monomoy community services; director, Teresa Malone; provide "occasional care" Contact: department of children & families - Paul will facilitate introduction for Jan; [Paul Melville and cape cod family resource center have been contacted.] Meeting location...Try to hold within districts, if possible Cape cod tech - okay for march 8th meeting D-Y district conference room - not available in march Cape cod chamber of commerce - Jan will follow-up inquiry E.M. Small school? 74

75. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES, CONT. Using K-transition forms Some variation by school or district Common procedures may need to be discussed after this first year of implementation [Titus commented that this is an accomplishment to have a common transition form; some districts are still 'in process' after years.] Parents' signature is necessary; some parents (one town) have refused. Other districts reported that parent reluctance is usually non-existent when the form is shared through parent conferences. Thoughts on strategic planning... Titus: two approaches - divide-and-conquer or plan together; or may combine the two approaches *A broader view of strategic planning: its purpose, outcomes; may be building relationships with public and private preschools and early childhood educators; committee shared work of 808 grant and shared professional development across cape schools, preschools, both public and private. 75

76. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES, CONT. Focus groups - definitely Open invitation events Piggy-back on existing events, such as school committee, open house, etc.... Include "wrap-around services" - both agencies and other providers or support groups: Mothers' groups Increasing issue of trauma and crisis among young children population Build in JRI, or similar group Consider comprehensive services CCACI, Joy Cohen Cape cod substance abuse council, Vaira Harik; meets with regularly with all 15 towns of the cape and islands 76

77. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES, CONT. Needs assessment Barriers will vary... Access for families (ex., Lawrence) including such issues as costs, transportation, transience, but every family has a different situation Paul: goal is "universal access, not universal preschool" Francie, carole: families whose life's needs are over-whelming and not able to access preschool... Carole: need to reflect on why we are asking the question? What will we do with the data? Do you wish you could access preschool? Vaira: why preschool? Research...Need for k readiness Research: children without preschool have 18-month gap initially that usually increases over time; therefore, children enter "at risk" from the start... Head start, Barbara, et al: outreach is there but limited due funding, income eligibility Building relationships is key, trauma increases, families' needs K teachers also have info that needs to be included and examined WIC program - good resource and contact for needs assessment HECH, Abby Newbury-West already involved Vaira: she will share demographic information, enrollment by school by grade in both public and private; youth risk survey results SFC has public school enrollment and income data 77

78. PEG PLANNING COMMITTEE MEETING: FEBRUARY 23, 2016 DISCUSSION NOTES, CONT. Kindergarten begins week of march 1 in Monomoy, Mary Opportunity to capture information from families Brief survey included in packet - whether or not child attended preschool, reasons Committee agreed to advantage of survey Mary will go ahead with some minor edits Outcomes/agreement as of today's (february 23rd) meeting: 1. Monomoy will include survey on preschool attendance as an initial information-gathering from parents, during their K registration. 2. Committee members will confirm availability of meeting sites. 3. Committee members will bring (to the next meeting) a list of public school, private school, and community events in their respective areas for potential opportunities for forums and focus groups. 4. Jennifer will send a list of social media groups (received) 5. **Culminating event will be June 14th, site to be determined 6. As per Carole and committee's consensus, strategic planning will proceed with "divide and conquer" approach; tasks and person responsible will be discussed at next meeting, agenda item for March 8th. 78

79. PEG PLANNING COMMITTEE: FEBRUARY 11TH Agenda with Meeting Notes Meeting at 11 am at Cape Cod Collaborative, Osterville 79

80. AGENDA: FEBRUARY 11TH Review of preschool expansion grant ($39,000) Overview and update – Jan Rotella Role of PEG planning committee Possible role for principals’ EC. Adm. Group Strategic planner (consultant) applicants Review of RFP responses “Interviews” of applicants Decision on Strategic Planner/Consultant Time frame for grant tasks Next meeting: February 23 rd at 8:30 a.m. Note: the preschool expansion grant (PEG) committee will convene directly following EC principals and EC administrators’ meeting at 10:40 AM. 80

81. DISCUSSION, CONTINUED 1. Review of preschool expansion grant: continued discussion 81

82. DISCUSSION: INTERVIEW WITH STRATEGIC PLANNER CANDIDATE 1. Please describe your involvement and experience with Early Childhood Education? Exceptional(E)Satisfactory(S)Unsatisfactory (U) 2. Specifically, with what schools and/or districts have you been involved on the Cape? 3. Describe what you believe to be unique qualities and challenges for preschools in our towns. 4. What are some of the lessons you’ve learned through your experiences? 5. What processes have you/your organization used in other places to develop strategic plans? 6. What strategies have you found to be effective in reaching out to hard-to-reach families? 7. Open-invitation forums have been suggested to garner expanded input; would you be willing to conduct such forums? Please explain. 8. How would you/could you include financial cost analysis in the Strategic Plan? 9. Mixed delivery issues, such as transportation, will need to be included in the Plan; your ideas? Feb 23 rd meeting to have open discussion with the Planning Committee… 10. Explain your procedures you would suggest for moving forward with this project. 82

83. DISCUSSION, CONTINUED 3. Decision on Strategic Planner: Committee discussion following conference call/FaceTime Experience & knowledge of EC, Cape towns and schools Threads and partners across Commonwealth and beyond Direct responses to questions, knowledgeable Familiarity, comfort with Amy O’Leary, as well Key: relationships – well understood and underscored Knowledge of mixed delivery systems Willing to share what words w/culture of the Cape Understood keys to personnel, professional staff across schools & agencies Clearly expressed the ‘larger picture’ Cape Model may be model to be shared with Legislature, other funding sources… *Full consensus and unanimous decision re: Chris Martes, Strategies for Children, Inc 83

84. DISCUSSION, CONTINUED 4. Time Frame for Grant Tasks : discussion postponed to Feb 23 meeting Meeting Adjourned: 12:15 p.m. 84

85. PEG PLANNING COMMITTEE: JANUARY 26TH Agenda with Meeting Notes Meeting at 1 pm at Cape Cod Collaborative, Osterville 85

86. AGENDA: JANUARY 26 AT 1 P.M. 1. GREETINGS AND INTRODUCTIONS 2. WORK ACTION PLAN & TIMELINE RESOURCES TO BE DISTRIBUTED: GRANT NARRATIVE, EXECUTIVE SUMMARY WITH VENN DIAGRAM, EEC LIST OF REQUIREMENTS, REFERENCE MATERIALS OUTREACH FOR PRIVATE CENTERS’ REPRESENTATION, ASAP MARCH 15 & MAY 15: UPDATE REPORTS TO EEC ADDITIONAL DATES AND DETAILS WILL BE COMPLETED WITH THE COMMITTEE 3. CULMINATING EVENT & REPORT PRESENTATION FINAL REPORT DUE TO EEC: JUNE 15 TH TO BE PRESENTED AT A “PUBLIC EVENT” 4. CALENDAR OF MEETINGS (INFORMATION ON VIRTUAL MEETINGS WILL BE DISTRIBUTED) MEETINGS: IN PERSON AND/OR VIRTUAL; FREQUENCY, ETC. POSSIBLE NEXT MEETING: FEBRUARY 11 TH, FOLLOWING EARLY CHILDHOOD ADMINISTRATORS’ AND DIRECTORS’ GROUP MEETING AT OSTERVILLE 5. RFP FOR STRATEGIC PLANNING CONSULTANT A POSSIBLE CRITERIA OUTLINE WILL BE DISTRIBUTED AT THE MEETING 6. CONCERNS OF THE COMMITTEE, OTHER MISCELLANEOUS ITEMS... 7. ADJOURN (APPROXIMATELY, 3 P.M.) 86

87. Dennis Yarmouth RSD Private centers/partners Monomy RSD Private centers/partners Common Elements Cape Cod Child Develop./ Head Start 87

88. PRIVATE CENTERS & PRESCHOOL PARTNERS - Across the Districts’ Towns Chatham & Harwich w/Monomoy R.S.D.Dennis & Yarmouth w/Dennis-Yarmouth R.S.D. The Children’s Workshop Dennisport Preschool (CCCD/Head Start) Scargo Nursery School Sunshine & Rainbows Nursery School Windmill Children’s Center Northside Nursery School Sunflower School St. David’s Preschool West Yarmouth Preschool Child Care Center(CCCD) 88

89. TIMELINE: WORK/ACTION PLAN FOR JANUARY TO MARCH 2016 DateAction/eventsTasks/Responsible Person(s) JanuaryPlanning committee meets Contacting private centers (Bd. Of Directors) RFP goes out by January 31 Identify “talking points” thru Executive summary Action plan/timeline Letter & direct personal contact Jan Jan will email Exec Summary February Planning committee meets: review RFP’s Visioning session with private centers; addressing challenges; different elements in partnerships; also education for communities; Identify “talking points” when meeting w/stakeholders Press release re: Grant in each community* List of organizations, points of entry for information Members plus privates Consultant Members of committee 89

90. TIMELINE: WORK/ACTION PLAN FOR JANUARY TO MARCH 2016 DateAction/eventsTasks/Responsible Person(s) MarchPlanning committee meets Update report due to EEC on March 15 AprilPlanning committee meets 90

91. TIMELINE: WORK/ACTION PLAN FOR JANUARY TO MARCH 2016 DateAction/eventsTasks/Responsible Person MayPlanning committee meets Update report due EEC, May 15 JunePlanning committee Culminating event Final report/Strategic Plan: due EEC 6/15 91

92. CALENDAR OF MEETINGS – All meetings will be held at the CCC, Osterville campus unless noted in advance All meetings will be limited to 2 hours JANUARY 26 FEBRUARY 11: Planning committee @ 11; meet after the Admin/Dir group meeting (8:30) FEBRUARY 23: PEG Planning Committee, 8:30 am MARCH 8: PEG Planning Committee at 9:30 a.m. (tentative mtg; to be confirmed) MARCH 22: PEG Planning Committee at 1 p.m. APRIL MAY JUNE 92

93. STRATEGIC PLANNING CONSULTANT – RFP CRITERIA Critical knowledge of preschool/early childhood education Essential knowledge & understanding of Cape Cod towns, demographics and local issues/needs/concerns Essential knowledge of Cape Cod schools, public and private, and private early childhood centers Experience in developing Strategic Plans, including knowledge of both process and outcome requirements, including conducting a needs assessment and analysis of results Essential and critical competencies: grant knowledge, specifically PEG, & Cape proposal Timeline/expanse of work: Proposals by Feb 11/12.Begin meetings/visioning sessions with local stakeholders by week of Feb 22/completed through first week of March; effective needs assessment; meetings with planning committee; draft by May 10; final by June 1 st. Outcomes: strategic plan design meeting requirements as set by EEC/PEG grant 93

94. STRATEGIC PLAN* [DETAILS TO BE COMPLETED AS DISCUSSED] PURPOSE/RFP CRITERIA/SKILLS OF THE CONSULTANT TASKS TO BE COMPLETED MEETINGS AND CONTINUOUS COLLABORATION THROUGHOUT THE PLANNING PROCESS, AT EACH STAGE AND AFTER EACH STEP IN THE PROCESS FAMILIES’ VOICES – SURVEY MONKEY AND OTHER AGENCIES; PHONE CALLS; USE OTHER GATHERINGS, “POINTS OF ENTRY” SWAT WITH NEEDS ANALYSIS TIMELINE 94

95. PRESCHOOL EXPANSION GRANT: CAPE COD COLLABORATIVE, TWO-DISTRICT PROPOSAL IN PARTNERSHIP WITH PRIVATE CENTERS IN THEIR RESPECTIVE LOCALES NOTES: Underserved populations- the question of head start in region Head start is planning to conduct a needs assessment (spring, anticipated) CFCE liaisons will share grant information at upcoming meetings What about the consumers: families’ voice, including bilingual needs Transportation issues Affordability Professional development, needs of teachers Equity and accessibility ALL meetings are to be a “safe place to talk and share concerns – there is no predetermined plan; rather, all meetings are open conversations …. 95

96. PRESS RELEASE Dennis-Yarmouth and Monomoy Regional School Districts, in collaboration with the Cape Cod Collaborative, have received a grant from the Massachusetts Department of Early Education and Care. The purpose of the grant is to form partnerships across these public school districts with private early learning providers, in their respective communities, and Cape Cod Child Development Program (Head Start). Through this partnership, they will develop a model strategic plan design to strengthen and increase opportunities for early childhood education for all children. The strategic plan model will be developed between January and may to be submitted to the EEC on June 15, 2016. The grant planning committee will seek input from communities, families, students, and agencies, to identify the needs and challenges of expanding early childhood education. Local private, early education providers are invited to join the conversations, attend grant planning committee meetings and public forums, as partners in the process of the development of the strategic plan model. The goal of the model is to design a means of expanding and strengthening the quality and access to early childhood education while building on the success of existing programs. Additionally, the model will forge clear alignment across public and private education programs for children’s continued success as well as enhance professional development opportunities for early childhood educators and care-givers. Although the entire process for the strategic plan model development is compressed in a short, five-month period, multiple opportunities for public input will be announced. There will also be support for current early childhood educators and caregivers to participate throughout the process. For more information, please contact Dennis-Yarmouth and Monomoy Regional School District administrators or the cape cod collaborative. They will direct you to one of the members of the grant planning committee. 96