1. DIVISION III REQUESTS/SELF-REPORTS ONLINE: INTERPRETATIONS, WAIVERS AND VIOLATIONS Kristin DiBiase Faith English Kelly Groddy

2. Agenda What is RSRO? Navigating the system. Making your case. Filing a request or self-report. Interpretations submissions. Practice activity.

3. Technical problems? For the best learning experience, please go to ncaa.org in your browser now.ncaa.org My Apps and Single-Source Sign-On: ncaatechnology@ncaa.org RSRO: rsro@ncaa.org

4. WHAT IS RSRO?

5. What is RSRO? NCAA Requests/Self-Reports Online (RSRO) is a membership- wide system that helps institutions stay in compliance with NCAA regulations by providing a means to ask interpretive questions, seek waivers of the legislation and report secondary infractions. Why use RSRO?  Faster service.  Subject-matter expertise.  Consistent information.  Easier record keeping.

6. NAVIGATING THE SYSTEM

7. How do I get there? ncaa.org

8. How do I get there? Single-Source Sign-On

9. How do I get there? – My Apps

10. If you need access: Supplement No. 1: Single-Source Sign-On Quick-Start Guide.

11. If you need access: System administrators:  Go to ncaa.org and click the "My Apps" link.  "Users" tab in toolbar.  Select a name from the "Users" tab.  "Access To" drop-down menu.  Highlight applications to give user access.  "Add Application Access". System administrators must also give themselves access.

12. RSRO Disclaimer

13. RSRO Home Screen

15. Request or Self-Report Tab

16. Common Division III Case Types Interpretations requests. Secondary/Level II violations. Legislative relief waivers. Student-athlete reinstatement requests. Membership requirements waivers (Bylaw 20). Season-of-participation waivers. Extension of eligibility requests. Hardship waivers (independent institutions only). Appeals of hardship waiver decisions.

17. Case Wizard

18. WAIVERS: BEFORE YOU FILE

19. What do I need? Supplement No. 2: Pre-Submission Checklist.

20. Previously Approved Waivers A March 7, 2016, education column provides a list of previously approved waivers that institutions are permitted to use. Designed to reduce bureaucracy and increase efficiency by empowering institutions in limited circumstances. Institutions may self-apply the waivers and do not need to apply for a legislative relief waiver, but must notify their conferences of any self-applied waiver at least quarterly. If the circumstances of your situation do not match the list exactly, you must apply for a legislative relief waiver.

21. Things to Remember for Secondary Violation Reports  Importance of self-reporting.  Eligibility consequences.  Creating a related case.  AMA interpretations.  Bylaw cites.  Required signature and conference edit.  Attaching relevant documentation.

22. Case Precedent Search

24. MAKING YOUR CASE

25. Making Your Case There are many different types of waivers, but the general approach to each is the same. A well-prepared waiver should do three things: Clearly explain and advance your best arguments. Provide information that supports those arguments. If possible, provide information to counter any weaknesses in your case.

26. Provide the facts.  What do you want to do?  Which bylaw is preventing you from doing it?  How is that rule preventing you from doing what you want to do? Explain mitigating circumstances.  What elements of your situation are unique?  What elements of your situation demonstrate that the appropriate action is to provide a waiver? Review information standards, guidelines and directives and use them to frame your case. Making Your Case

27. Information standards.  Specific documentation is required for different scenarios.  Rule of thumb: provide proof to support anything you claim. Directives: staff are required to deliberate in a prescribed manner.  Example: graduate transfers. Guidelines: staff are given guidance, but have the ability to consider additional mitigating circumstances.  Example: military involvement. “Bedrock” elements: intent of the legislation; Division III philosophy; competitive advantage. Supplement No. 3: Legislative Relief Waiver Guidelines and Directive.Legislative Relief Waiver Guidelines and Directive Making Your Case

28. SUBMITTING A WAIVER REQUEST OR SELF-REPORT

29. Working Within a Case Click the chevrons to move among the sections of the case. A request can be completed over more than one sitting. Click “save” or “save and continue” before moving to another section. “Generate PDF” - view a copy of what your case submission looks like based on whatever you have already completed.

30. Submit a Request or Self-Report Step 1: General Information. Step 2: Case Information. Step 3: Case Documentation. Step 4: Signatures. Step 5: Contacts and Submission.

31. Step 1: General Information

32. General Information

35. Adding Legislation

36. NCAA ID Enter your SA’s ID number and information, or look for your SA’s ID number by clicking on the “don’t know” link.

37. NCAA ID If a SA registered with the NCAA Eligibility Center or a previous institution, there will already be an ID available. Review to verify that this is your SA.

38. Create an NCAA ID If there is no number listed, you must create an ID for the SA. ************************************

39. General Information

40. Step 2: Case Information

41. Case Information

44. Step 3: Case Documentation

45. Step 4: Signatures

46. Step 5: Contacts & Submission

47. ASKING AN INTERPRETIVE QUESTION

48. Asking an Interpretive Question Step 1: General Information. Step 2: Case Information. Step 3: Case Documentation. Step 4: Contacts and Submission.

49. Step 1: General Information

50. General Information

51. Steps 2 and 3: Case Information and Documentation

52. Step 4: Contacts and Submission

53. Additional RSRO Resources

54. REQUESTS AND SELF-REPORTS: PRACTICE ACTIVITY

55. Practice Submissions Work with your group to submit a waiver based on the information in Supplement No. 4. At the end, please do not click to submit the case. To access the Supplement No. 4 documents for uploading into your case, go to this link: http://bit.ly/RSROactivity

56. PRACTICE ACTIVITY RESULTS

57. Case Wizard

58. Step 1. General Information

61. Legislation Search

65. Precedent Search

69. Search Results

72. Legislative Relief Guidelines.

73. Bylaw 14.1.9 Directive

78. Step 2: Case Information

81. Step 3: Case Documentation

83. Step 4: Signatures

85. Step 5: Case Contacts and Submission

86. Questions?

87. Your input is important. Rate this session using the survey on the Regional Rules Seminar app.  Visit the Regional Rules web page at http://www.ncaa.org/about/resources /events/regional-rules-seminars, or Scan the QR code. http://www.ncaa.org/about/resources /events/regional-rules-seminars