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© SYBEX Inc. 2005. All Rights Reserved. PMP Study Guide Chapter 1 What Is a Project?

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1 © SYBEX Inc. 2005. All Rights Reserved. PMP Study Guide Chapter 1 What Is a Project?

2 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

3 © SYBEX Inc. 2005. All Rights Reserved. Is It a Project? Projects are unique. Projects are temporary in nature and have a definite beginning and ending date. Projects are completed when the project goals are achieved. A successful project is one that meets or exceeds the expectations of your stakeholders.

4 © SYBEX Inc. 2005. All Rights Reserved. Project Stakeholders

5 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

6 © SYBEX Inc. 2005. All Rights Reserved. What Is Project Management? A set of tools and techniques—performed by people—to describe, organize, and monitor, the work of project activities Programs Portfolios Project Management Offices

7 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

8 © SYBEX Inc. 2005. All Rights Reserved. Defining Skills Every Good Project Manager Needs Project manager’s are like small business owners General management skills Application skills A mile wide and an inch deep

9 © SYBEX Inc. 2005. All Rights Reserved. Project Manager’s Skills Communication skills Organizational and planning skills Budgeting skills Conflict management skills Negotiation and influencing skills Leadership skills Team Building and motivating skills

10 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

11 © SYBEX Inc. 2005. All Rights Reserved. Understanding Organizational Structures Functional Organizations Projectized Organizations Matrix Organizations

12 © SYBEX Inc. 2005. All Rights Reserved. Functional Org Chart

13 © SYBEX Inc. 2005. All Rights Reserved. Functional Organizations

14 © SYBEX Inc. 2005. All Rights Reserved. Projectized Org Chart

15 © SYBEX Inc. 2005. All Rights Reserved. Projectized Organizations Project managers have ultimate authority over the project. The focus of the organization is the project. The organization’s resources are focused on projects and project work. Team members are collocated. Loyalties are formed to the project, not to a functional manager.

16 © SYBEX Inc. 2005. All Rights Reserved. Strong Matrix Org Chart

17 © SYBEX Inc. 2005. All Rights Reserved. Weak Matrix Org Chart

18 © SYBEX Inc. 2005. All Rights Reserved. Balanced Matrix Org Chart

19 © SYBEX Inc. 2005. All Rights Reserved. Comparing Matrix Structures Weak MatrixBalanced MatrixStrong Matrix PM’s TitleProject coordinator, project leader, or project expeditor Project manager PM’s FocusSplit focus between project and functional responsibilities Projects and project work PM’s PowerMinimal authority and power Balance of authority and power Full time on projects Org StyleMost like functional organization Blend of both weak and strong matrix Most like a projectized organization PM Reports to Functional managerA functional manger, but shares authority and power Manager of project managers

20 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

21 © SYBEX Inc. 2005. All Rights Reserved. Understanding Project Life Cycles and Project Management Process Groups Project Life Cycles Project Phases Hand offs Phase completion Project Management Process Groups

22 © SYBEX Inc. 2005. All Rights Reserved. Project Management Process Groups Initiating Planning Executing Monitoring and Controlling Closing

23 © SYBEX Inc. 2005. All Rights Reserved. Characteristics of the Initiating and Planning Process Groups Low Impact or Probability High Impact or Probability CostsRisk occurrences Staffing levelsStakeholder influence Chance for successful project

24 © SYBEX Inc. 2005. All Rights Reserved. Characteristics of the Monitoring and Controlling and Closing Process Groups Low Impact or Probability High Impact or Probability Stakeholder influenceChance for successful project Staffing levelsRisk impact Risk probability

25 © SYBEX Inc. 2005. All Rights Reserved. Project Management Process Groups

26 © SYBEX Inc. 2005. All Rights Reserved. Initiatin g Project Phase (Feasibility Study) PlanningExecuting Monitoring and Control Project Management Process Groups Closing Initiatin g Project Phase (Design) Process Interactions with the “Plan-Do- Check-Act” cycle

27 © SYBEX Inc. 2005. All Rights Reserved. Chapter 1 What Is a Project? Is It a Project? What Is Project Management? Defining Skills Every Good Project Manager Needs Understanding Organizational Structures Understanding Project Life Cycles and Project Management Processes Project Management Knowledge Areas

28 © SYBEX Inc. 2005. All Rights Reserved. The Project Management Knowledge Areas Integration Scope Time Cost Quality Human Resources Communications Risk Procurement

29 © SYBEX Inc. 2005. All Rights Reserved. Project Integration Management

30 © SYBEX Inc. 2005. All Rights Reserved. Project Scope Management

31 © SYBEX Inc. 2005. All Rights Reserved. Project Time Management

32 © SYBEX Inc. 2005. All Rights Reserved. Project Cost Management

33 © SYBEX Inc. 2005. All Rights Reserved. Project Quality Management

34 © SYBEX Inc. 2005. All Rights Reserved. Project Human Resource Management

35 © SYBEX Inc. 2005. All Rights Reserved. Project Communications Management

36 © SYBEX Inc. 2005. All Rights Reserved. Project Risk Management

37 © SYBEX Inc. 2005. All Rights Reserved. Project Procurement Management

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