1. LEARN TO FORMAT TABLES Unit 10: Lessons 31-34

2. What is a Table? ◦ A table is an arrangement of data (words and/or numbers) in rows and columns. ◦ A table organizes information in an easy to read and reference format. ◦ A table can be a maximum of 63 rows and 63 columns. ◦ Rows are horizontal, while columns are vertical. Row Column

3. How to Make a Table ◦ To begin inserting a table into your document, click on the “Insert” ribbon. ◦ Click on the “Table” icon. A drop-down menu will appear allowing you to easily draw a small table by moving your mouse over the grid or you can click on “Insert Table…” to specify an even greater number of rows and columns.

4. How to Make a Table ◦ If you click on the “Insert Table…” button, you will be able to type in or use the increment/decrement arrows to specify the number of columns and/or rows you need. ◦ The AutoFit behavior allows you to specify the width and height of the table depending on the data being entered into it. ◦ A fixed column width will have each column the same width. Setting it to Auto will have the column width set to the width of the margins. ◦ AutoFit to contents will have the table change to fit the contents. ◦ AutoFit to window will have a table fitting exactly to the width of the margins.

5. How to Edit a Table ◦ When a table is inserted into a document, Word includes the “Table Tools” ribbon that contains two tabs, labeled “Design” and “Layout.” ◦ You must click in the table in order for the “Table Tools” ribbon to appear. ◦ The “Design” tab changes how the design of the table looks (e.g. lines and colors), while the “Layout” view changes how the table and the data in each cell appears. ◦ A cell is an individual rectangle in a table.

6. The Design Tab o The “Design” tab allows a user to change how their table looks through the different table styles. o Users can select from the numerous table styles to fit their needs or create the look and feel that they want by using the “Shading” and “Border Styles” button. o To expand the Table Styles to display more than what is shown click on the expand arrow.

7. The Layout Tab ◦ The “Layout” tab can totally alter the way that your table is designed by adding columns or rows (or even removing them), merging or splitting cells, and changing the height and width or rows and columns, respectively. ◦ You can even change the way text is positioned in a cell through the “Alignment” menu. ◦ Using the AutoFit feature allows you to get your table to fit perfectly inside the document you are working on. Please note that any of these options can be accessed through right-clicking in the table to allow the table menu to appear. Some features can be accessed by clicking on “Table Properties…”

8. Selecting the Table and Rows/Columns ◦ To select an entire table move your mouse to the upper-left hand corner of the table until the cross-hair arrow appears. ◦ To select any portion of a row or column, move your mouse until the thick black arrow appears.

9. Inserting/Removing a Row or Column to an Existing Table ◦ There are times that we need to add or remove a row or column in our preexisting table. This can be done easily by right-clicking near the row/column you want to insert/remove. ◦ A menu will appear allowing you to select which option best fits your needs for the table. ◦ You can also delete a table this way.

10. Entering Data in a Table ◦ To enter data into a table, first select the cell where you want a piece of the data to be entered. You can then type in the data you want to go in that particular cell. ◦ To move to the next cell, press the Tab key. This will move the I-beam (text indicator) to the cell to the right or if there is no cell to the right, it will move to the next row. ◦ To easily enter data in a column, you may use the down-arrow.