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Microsoft ® Word 2010 Core Skills Lesson 7: Using Tables Courseware #: 3240 Microsoft Office Word 2010.

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Presentation on theme: "Microsoft ® Word 2010 Core Skills Lesson 7: Using Tables Courseware #: 3240 Microsoft Office Word 2010."— Presentation transcript:

1 Microsoft ® Word 2010 Core Skills Lesson 7: Using Tables Courseware #: 3240 Microsoft Office Word 2010

2 Microsoft ® Word 2010 Core Skills Lesson 7 Objectives create tables enter items into tables adjust rows and columns merge and split cells insert and delete cells, rows and columns format tables modify table properties 2 © CCI Learning Solutions Inc.

3 Microsoft ® Word 2010 Core Skills Working with Tables Rows Columns Individual Cell 3 © CCI Learning Solutions Inc.

4 Microsoft ® Word 2010 Core Skills Working with Tables Design overall appearance and layout of table Single line border appears for entire table by default Gridlines show on screen as guide only Use Show/Hide to check content in table Can apply alignment and formatting to cell contents Can merge adjacent cells horizontally and vertically Rotate text by 90° in cell, or use WordArt Can move table to any position using Table Selector © CCI Learning Solutions Inc. 4

5 Microsoft ® Word 2010 Core Skills Working with Tables Table Tools Ribbons 5 © CCI Learning Solutions Inc.

6 Microsoft ® Word 2010 Core Skills Inserting a Table Insert Table best for simple table To insert table with equal column width and row height: –On Insert tab, in Tables group, click Table Drag from topmost box in grid to specify number of columns and rows Word displays number of columns and rows for reference in title area of list Maximum of 10 columns by 8 rows. © CCI Learning Solutions Inc. 6

7 Microsoft ® Word 2010 Core Skills Inserting a Table For larger table, use Insert Table feature: Table size Enter number of columns and rows. AutoFit behavior Select how you want items entered in cells of table. Remember dimensions for new tables Select as default for all new tables. 7 © CCI Learning Solutions Inc.

8 Microsoft ® Word 2010 Core Skills Drawing a Table To activate Draw Table feature: –On Insert tab, in Tables group, click Table and then click Draw Table, or –Under Table Tools, on Design tab, in Draw Borders group, click Draw Table To draw: –Table: click at top left corner of table and drag to lower right corner –Horizontal border: click at left of border and drag to end of border –Vertical border: click at top of border and drag to end of border –Diagonal border: drag diagonally from one corner to other corner © CCI Learning Solutions Inc. 8

9 Microsoft ® Word 2010 Core Skills Drawing a Table Use Eraser tool to erase borders in same way as drawing –When active, cursor appears as –Click at beginning of border to erase and drag to where you want to finish erasing border To turn Draw Table or Eraser tool on or off, click button © CCI Learning Solutions Inc. 9

10 Microsoft ® Word 2010 Core Skills Creating a Quick Table Pre-designed tables based on commonly used document layouts Can save own specific formats and layouts to this list 10 © CCI Learning Solutions Inc.

11 Microsoft ® Word 2010 Core Skills Working with Text Use arrow keys to move through text in cell Use Tab to move to next cell, or Shift+Tab to move to previous cell To insert tab or indent, press Ctrl+Tab To create rows, in last cell in last column, press Tab Format text as if in regular document Wait until all text entered to decide what should change © CCI Learning Solutions Inc. 11

12 Microsoft ® Word 2010 Core Skills Selecting Items in the Table Entire columnClick at top of column Entire rowClick in selection bar for row Multiple columns or rowsDrag across columns or rows One cellClick at lower left of cell Multiple adjacent cellsDrag across cells Multiple non-adjacent cellsSelect first cell, and press Ctrl as you click each subsequent cell Entire tableClick Table Selector Under Table Tools, on Layout tab, in Table group, click Select and then option 12 © CCI Learning Solutions Inc.

13 Microsoft ® Word 2010 Core Skills Adjusting the Width or Height Under Table Tools, click Layout tab, in Cell Size group, change width or height, or Drag vertical border left or right to column width, or Drag horizontal border up or down to desired row height, or Drag to desired width, or Under Table Tools, on Layout tab, in Table group, click Properties, then click tab to change row height, column width, or cell width To distribute width or height of each row evenly, under Table Tools, click Layout tab, in Cell Size group, click Distribute Rows or Distribute Columns © CCI Learning Solutions Inc. 13

14 Microsoft ® Word 2010 Core Skills Inserting Rows, Columns or Cells Under Table Tools, on Layout tab, in Rows & Columns group, click option to insert, or under Table Tools, on Layout tab, in Rows & Columns group, click Table Insert Cells Dialog box launcher, click item, or right-click row or column and then click Insert To insert new row at bottom of table, in last cell of last row, press Tab © CCI Learning Solutions Inc. 14

15 Microsoft ® Word 2010 Core Skills Deleting Rows, Columns or Cells Under Table Tools, on Layout tab, in Rows & Columns group, click Delete, or right-click row or column and then click Delete Row or Delete Column If you click to delete cells: © CCI Learning Solutions Inc. 15

16 Microsoft ® Word 2010 Core Skills Merging and Splitting Cells To merge cells, select the cells to merge and then: –Under Table Tools, on the Layout tab, in the Merge group, click Merge Cells, or –right-click and then click Merge Cells, or –under Table Tools, on Design tab, in Draw Borders group, click Eraser to remove borders To split cells, select cell to split and then: –Under Table Tools, on Layout tab, in Merge group, click Split Cells, or –right-click and then click Split Cells, or –under Table Tools, on Design tab, in Draw Borders group, click Draw Table to add borders to create or split cell © CCI Learning Solutions Inc. 16

17 Microsoft ® Word 2010 Core Skills Using Table Styles Pre-designed table formats Under Table Tools, on Design tab, in Table Styles group, click More –Live preview 17 © CCI Learning Solutions Inc.

18 Microsoft ® Word 2010 Core Skills Modifying the Borders and Shading Under Table Tools, on Design tab, in Table Styles group, click arrow for Borders Under Table Tools, on Design tab, in Table Styles group, click arrow for Shading Under Table Tools, on Design tab, in Draw Borders group, click to draw borders © CCI Learning Solutions Inc. 18

19 Microsoft ® Word 2010 Core Skills Manipulating Text in Cells To change horizontal or vertical alignment, under Table Tools, on Layout tab, in Alignment group, click command To change direction of text, under Table Tools, on Layout tab, in Alignment group, click Text Direction © CCI Learning Solutions Inc. 19

20 Microsoft ® Word 2010 Core Skills Converting Text to a Table Convert text separated by tab characters, commas or paragraph marks Characters place text in individual cells for each column To convert to table format, select text and then: –On Insert tab, in Tables group, click Table and click Convert Text to Table –on Insert tab, in Tables group, click Insert Table © CCI Learning Solutions Inc. 20

21 Microsoft ® Word 2010 Core Skills Converting a Table to Text To convert table into text format, click anywhere in table. Then under Table Tools, on Layout tab, in Data group, click Convert to Text © CCI Learning Solutions Inc. 21

22 Microsoft ® Word 2010 Core Skills Sorting Data Sort text alphabetically or numerically from paragraphs, lists created with tab characters, commas, or rows in a table Use up to three different criteria or order to sort columns by To sort regular text, on Home tab, in Paragraph group, click Sort © CCI Learning Solutions Inc. 22

23 Microsoft ® Word 2010 Core Skills Sorting Data To sort text in table, under Table Tools, on Layout tab, in Data group, click Sort © CCI Learning Solutions Inc. 23 Sort byChoose which data to sort; column headings display in list. TypeChoose type of data. UsingSelect how data separated. OrderSelect to sort in ascending or descending order. Then bySelect next priority for sort. My list has Select if there are titles for each column. OptionsSelect how data organized if not regular text or table format.

24 Microsoft ® Word 2010 Core Skills Summary of Lesson 7 create tables enter items into tables adjust rows and columns merge and split cells insert and delete cells, rows and columns format tables modify table properties 24 © CCI Learning Solutions Inc.

25 Microsoft ® Word 2010 Core Skills Review Questions 1.Explain the difference in appearance from a border and the gridline on a table. 2.How can you create a new table? 3.If you want to insert a row between the title and the column headings in the following table, in which row would you place the cursor? 4.Provide an example of when you would merge a cell. 5.What alignment options are available for text when working with tables? 25 © CCI Learning Solutions Inc.


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