1. OREGON MILITARY DEPARTMENT OFFICE OF EMERGENCY MANAGEMENT SSA – State Administrative Agency UASI REGION FISCAL TRAINING

2. FY2012 HOMELAND SECURITY GRANT PROGRAM (HSGP ) FUNDING OPPORTUNITY ANNOUNCEMENT (FOA) APPLICATION GUIDANCE

3. COMPLIANCE LOCAL POLICIES PORTLAND POLICIES STATE OF OREGON POLICIES FEDERAL POLICIES - 44 CFR

4. FIXED ASSETS TRACKING REPORTING DISPOSITION

5. Property Records Description Serial Number or Other ID Number Source of Property Title Holder Acquisition Date Cost of Equipment Percentage of Federal Portion Location Use and Condition Disposition Data

6. Property Records Physical Inventory Must be Performed at least once every two years Control System must be Developed (Safeguards) Adequate Maintenance Procedures must be Developed Disposition Polices and/or Guidelines Exist - Capability

7. BILLING / REIMBURSMENTS Detailed Vendor Invoice Purchase Order Proof of Payment / Detailed General Ledger Contract and/or Request for Proposal Budget Information

8. RECORD RETENTION Grant Documentation Federal Requirement = Three Years State of Oregon Requirement = Six Years City of Portland Requirement = Ten Years Use the most restrictive – Ten Years Asset / Inventory Tracking Life of the Asset

9. QUESTIONS Daniel Gwin Accountant III dan.gwin@state.or.us 503.378.2911 x22290 3225 State Street, Room 115 Salem, Oregon 97301 Mailing Address: PO Box 14370, Salem OR 97309-5062