1. Liberal Arts Payroll Process Summer Payroll

2. CLA Employment Center claemploymentcenter@purdue.edu Hours: 8 a.m. – 11:30 a.m. and 1 p.m. – 3:30 p.m. claemploymentcenter@purdue.edu Marit Best - 43654 Account Clerk BRNG 1131 marit@purdue.edu Sandy Kellogg - 43656 Account Assistant BRNG 1274A skellogg@purdue.edu

3. Summer Session Modules FTE adjusted to pay same “per course” rate 4-week module Staff will be paid at 100% 6-week module Staff will be paid at 66.67% 8-week module Staff will be paid at 50%

4. Cut-Off Dates Information due to CLA Employment Center by 5 p.m. on the following dates: May payroll: Wednesday, 4/27 June payroll: Wednesday, 6/1 July payroll: Wednesday, 6/29 August payroll: Wednesday, 7/27 The CLA Employment Center will continue to process payroll paperwork each month after monthly cut-off but we can’t guarantee on-time payment.

5. AY Summer Pay Cost Distribution Dates Academic Year Regular Pay (WG1) May: 5/1/2016 – 5/16/2016 August: 8/17/2016 – 8/31/2016 Summer Pay (WG2) May: 5/17/2016 – 5/31/2016 June: 6/1/2016 – 6/30/2016 July: 7/1/2016 – 8/1/2016 August: 8/2/2016 – 8/16/2016 Use these dates in IT27 for cost distribution purposes regardless of contract dates. Reminder: Summer pay is a “lump sum” payment; the cost distribution in IT27 on the date of the lump sum payment is used to distribute the summer pay. Normally this is the last working day of the month; however, for various reasons it may be a different day. If there is varying cost distribution in IT27 for a pay period, please average it out over the entire pay period.

6. CLA Process for Cost Distribution For anyone paid on grants/SPS funds with an order expiring over the summer please be sure to let Employment Center know the last day staff is eligible to receive payment, this date is used on the summer calculator so you will be able to do cost distribution during the project period. Departments are responsible for cost distribution on ALL non 21010000 funds or when funds are split between 2101000 and another fund. CLA Employment Center will enter cost distribution ONLY when summer calculator is paid 100% from 21010000 funds.

7. Graduate Student Information Individuals appointed to a graduate staff classification or a graduate fellowship must be formally admitted to a degree-seeking program or teacher license program. Graduate students must register for a minimum of three graduate credit hours during at least one summer module. Fellows must be registered as a full-time student (8 hours fall and spring and 6 hours summer session). Students not admitted or registered must register immediately or be removed from grad appointment or fellowship. International students limited to.50 FTE when classes are in session. During summer session international students may hold appointment over.50 FTE as long as they aren’t registered in the session they are receiving payment. If student GRADUATES in May (including undergraduate students) and not registered for summer session or fall semester they are unable to hold ANY student positions after graduation. They MUST be transferred to another position. Graduate students who receive a two month Grad School Summer Research Grant are limited to holding only an additional.25 FTE appointment.

8. Liberal Arts Graduate Step Scales ACADEMIC YEAR STEP SCALE FISCAL YEAR STEP SCALE 2015/16 Graduate Steps Steps25%50%75%100%Full TimeSteps25%50%75%100%Full Time Univ Minimum $ 777.44 $ 1,555.00 $ 2,332.44 $ 3,110.00 Annual Univ Minimum $ 699.75 $ 1,399.58 $ 2,099.33 $ 2,799.08 Annual Step 1 $ 790.00 $ 1,580.00 $ 2,370.00 $ 3,160.00 $ 28,440 Step 1 $ 710.83 $ 1,421.67 $ 2,132.50 $ 2,843.33 $ 34,120 $ 7,110 $ 14,220 $ 21,330 $ 28,440 $ 8,530 $ 17,060 $ 25,590 $ 34,120 Step 2 $ 808.89 $ 1,617.78 $ 2,426.67 $ 3,235.56 $ 29,120 Step 2 $ 727.92 $ 1,455.83 $ 2,183.75 $ 2,911.67 $ 34,940 $ 7,280 $ 14,560 $ 21,840 $ 29,120 $ 8,735 $ 17,470 $ 26,205 $ 34,940 Univ Minimum $ 853.78 $ 1,707.78 $ 2,561.44 $ 3,415.22 Full Time Annual Univ Minimum $ 768.42 $ 1,536.83 $ 2,305.33 $ 3,073.75 Full Time Annual Grad Lecturer $ 853.78 $ 1,707.78 $ 2,561.44 $ 3,415.22 $ 30,737 Grad Lecturer $ 768.42 $ 1,536.83 $ 2,305.33 $ 3,073.75 $ 36,885 $ 7,684 $ 15,370 $ 23,053 $ 30,737 $ 9,221 $ 18,442 $ 27,664 $ 36,885 Criteria for Step Level Step 1 -- Years 1 and 2 Step 2 -- Years 3 and above Grad Lecturer -- must have passed preliminary exam and classified as doctoral candidate

9. Limited-term Lecturer Information Summer session offer letter required. For LTLs who taught spring semester offer letter template can be found at https://www.cla.purdue.edu/business- office/documents/lectlimit%20--%20updated%20summer%20session%20only.doc. For LTLs who didn’t teach spring semester offer letter template can be found at http://www.purdue.edu/provost/heads/recruitment/offer_letter.html. https://www.cla.purdue.edu/business- office/documents/lectlimit%20--%20updated%20summer%20session%20only.doc http://www.purdue.edu/provost/heads/recruitment/offer_letter.html May not be employed (in all appointments) for more than six continuous academic year semesters at.50 FTE or greater without prior Provost approval. If currently a grad student offer letter must include contingency (if student does not graduate at end of current semester) or must include a copy of Thesis Deposit Receipt from Graduate School or proof of graduation (diploma or transcript). Complete Summer Employment Calendar and submit to Employment Center.

10. Liberal Arts Limited-term Lecturer Scale CLA 2015/16 Limited Term Lecturer Payscale Semester Gross Pay 14/15 Per Course Rate 15/16 Per Course Rate Levels25%33%50%58%67%75%88%91%100% $3,310$3,360Level 1 $ 3,360 $ 4,435 $ 6,720 $ 7,795 $ 9,005 $10,080 $11,827 $12,230 $13,440 $3,335$3,385Level 2 $ 3,385 $ 4,468 $ 6,770 $ 7,853 $ 9,072 $10,155 $11,915 $12,321 $13,540 $3,365$3,415Level 3 $ 3,415 $ 4,507 $ 6,830 $ 7,922 $ 9,152 $10,245 $12,020 $12,430 $13,660 $3,415$3,465Level 4 $ 3,465 $ 4,573 $ 6,930 $ 8,038 $ 9,286 $10,395 $12,196 $12,612 $13,860 $3,465$3,515Level 5 $ 3,515 $ 4,640 $ 7,030 $ 8,155 $ 9,419 $10,545 $12,373 $12,794 $14,060 $3,540$3,590Level 6 $ 3,590 $ 4,738 $ 7,180 $ 8,328 $ 9,621 $10,770 $12,636 $13,067 $14,360 $3,595$3,650Level 7 $ 3,650 $ 4,818 $ 7,300 $ 8,468 $ 9,782 $10,950 $12,848 $13,286 $14,600 $3,650$3,705Level 8 $ 3,705 $ 4,891 $ 7,410 $ 8,596 $ 9,929 $11,115 $13,042 $13,486 $14,820 $3,685$3,740Level 9 $ 3,740 $ 4,936 $ 7,480 $ 8,676 $10,023 $11,220 $13,164 $13,613 $14,960 $3,705$3,760Level 10 $ 3,760 $ 4,963 $ 7,520 $ 8,723 $10,077 $11,280 $13,235 $13,686 $15,040 $3,745$3,800Level 11 $ 3,800 $ 5,015 $ 7,600 $ 8,815 $10,184 $11,400 $13,375 $13,831 $15,200 $3,765$3,820Level 12 $ 3,820 $ 5,042 $ 7,640 $ 8,862 $10,237 $11,460 $13,446 $13,905 $15,280 $3,785$3,840Level 13 $ 3,840 $ 5,068 $ 7,680 $ 8,908 $10,291 $11,520 $13,516 $13,977 $15,360 $3,805$3,860Level 14 $ 3,860 $ 5,095 $ 7,720 $ 8,955 $10,345 $11,580 $13,587 $14,050 $15,440 $3,845$3,900Level 15 $ 3,900 $ 5,148 $ 7,800 $ 9,048 $10,452 $11,700 $13,728 $14,196 $15,600 $3,865$3,920Level 16 $ 3,920 $ 5,174 $ 7,840 $ 9,094 $10,506 $11,760 $13,798 $14,269 $15,680 $3,910$3,965Level 17 $ 3,965 $ 5,234 $ 7,930 $ 9,199 $10,626 $11,895 $13,957 $14,433 $15,860 $3,935$3,995Level 18 $ 3,995 $ 5,273 $ 7,990 $ 9,268 $10,707 $11,985 $14,062 $14,542 $15,980 $3,995$4,055Level 19 $ 4,055 $ 5,353 $ 8,110 $ 9,408 $10,867 $12,165 $14,274 $14,760 $16,220 $4,345$4,410Level 20 $ 4,410 $ 5,821 $ 8,820 $10,231 $11,819 $13,230 $15,523 $16,052 $17,640

11. Summer Employment Calendar Complete a Summer Employment Calendar for ALL ACADEMIC YEAR staff paid by your department following business office instructions listed on summer employment calendar. Summer employment calendar WITH acknowledgement located at https://www.cla.purdue.edu/business- office/documents/summer%20/2016%20Acknowledgement%20Summer%20Calendar.xlsx. Summer employment calendar WITHOUT acknowledgement located at https://www.cla.purdue.edu/business- office/documents/summer%20/2016%20Summer%20Calendar.xlsx.https://www.cla.purdue.edu/business- office/documents/summer%20/2016%20Acknowledgement%20Summer%20Calendar.xlsxhttps://www.cla.purdue.edu/business- office/documents/summer%20/2016%20Summer%20Calendar.xlsx Include on-line/distance learning courses paid by Continuing Education. Funds are transferred to Liberal Arts. All faculty and TAs will be paid at their current FTAR (full-time annual rate) unless CLA Employment Center is instructed otherwise. All instructional appointments will be paid from department special summer session cost center. Department business office will submit APPROVED summer session calendars to the CLA Employment Center. Directors/Chairs who are approved for 1 month pay can either receive 100% for 4 weeks (20 days) or 50% for 8 weeks (40 days). For anyone paid on grants/SPS funds with an order expiring over the summer please be sure to let Employment Center know the last day staff is eligible to receive payment, this date is used on the summer calculator so you will be able to do cost distribution during the project period. Complete a summer employment calendar for graduate students who receive a Graduate School Summer Session Research Grant. Graduate students who receive a Graduate School Summer Research Grant are limited to hold only an additional.25 FTE appointment. **Please be sure to notify the CLA Employment Center if a course is cancelled.** Payroll paperwork can then be processed to stop summer pay so it will not cause a payback situation for employee.

12. Provost Approval Departmental Business Office staff should review Guidelines for Summer Session Support located at http://www.purdue.edu/business/payroll/pdf/Provost%20Guidelines%20for%20Summer%20Session%20Support_2014.pdf for summer payroll that will require you to provide the CLA Employment Center a copy of Provost prior approval memo.

13. Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Station If graduate student or limited-term lecturer lives outside of the Lafayette, Indiana area and WILL NOT work on the West Lafayette campus they MUST complete a Request and Leave Action for Sabbatical, Research/Instructional/Engagement Travel, Outside Activity Leave or Change in Duty Station Form. Form located at: http://www.purdue.edu/hr/xls/RLA.xlshttp://www.purdue.edu/hr/xls/RLA.xls

14. Helpful Links CLA Business Office Website is located at https://www.cla.purdue.edu/business-office/ CLA Employment Center information located at https://www.cla.purdue.edu/business-office/facstaff/CLA%20Employment%20Center.html Graduate Staff Employment Manual is located at https://www.purdue.edu/gradschool/documents/graduate-student-employment-manual.pdf Graduate School Fellowship Manual is located at https://www.purdue.edu/gradschool/documents/fellows-manual.pdf