1. Preparing Memorandums

2. Types of Memorandums Basic Memorandum (Single Addressee)
Memorandum for See Distribution
Thru Memorandum
Informal Memorandum
Memorandum of agreement
Memorandum for Record

3. Basics of Memorandum Format
1” margins all around page
12 pitch Arial font used on all
Remember MS Word does not know AR you MUST format your correspondence to be in compliance
All margins for all paragraphs and any subparagraphs are based off the 1’’
If you subdivide a paragraph or the subdivision you must have it in increments of two ex: if you have a 1 you must have a 2, if you have an (a) you must have a (b) ect.

4. Basics of Memorandum Format (cont)
The office symbol and header always corresponds to the individual signing the memorandum ex: 110th MP CO Commander would be AFVP-110-CO, 1st PLT PS would be AFVP-110-1, any SM in 1st PLT would be AFVP-110-1
All enclosures to the memorandum must be listed
The entire paragraph or subparagraph must fit on the page or you must put the entire paragraph or subparagraph on the next page

5. Basic Memorandum Rules
Used in all instances when the other types are not necessary
ex: Requesting any action from one entity or person ie: Supplies,

6. Memorandum for See Distribution Rules
Used mainly in Policy letters and memorandums for a broad audience

7. Thru Memorandum Rules
Used when the memorandum must go through more than one office to be approved
List addressees in order of precedence
Memorandum is signed at the bottom by the first approval authority

8. Informal Memorandum Rules
Used usually for inter unit (company or platoon)
Only difference is this memorandum does not have the DA seal or header

9. Memorandum of Agreement Rules
Used when the approval authority and an individual SM have to agree to something ie: Removal from Promotion Standing List between the CO CDR and the SM

10. Memorandum for Record Rules
Used to record an event or action ex: Missed Counseling, Equipment transfer chain of events
MFRs do not typically get routed to anyone they remain as a part of a file for later use if necessary

11. Makes this a formal Memorandum
Notice the indentation of each
subdivision and margin

12. other formatting rules apply to the continuing pages
No DA seal or header is necessary for
memorandums requiring more than one page
ALL
other formatting rules apply to the continuing pages
Page numbers go on all pages except the first