1. Monitoring and Evaluation for UNDP/GEF projects MONITORING AND EVALUATION OF UNDP/GEF PROJECTS Inception Workshop, Baikal Lake Watershed Project, 21-22 November 20110, Ulan-Ude, Russia Vladimir Mamaev, RTA

2. Monitoring and Evaluation for UNDP/GEF projects OVERVIEW Background: What is GEF? UNDP/GEF projects implementation responsibilities Monitoring and Evaluation Requirements:  Adaptive Management  Monitoring progress  Report on progress  Evaluation  Budget

3. Monitoring and Evaluation for UNDP/GEF projects What is GEF? Mechanism for financing “incremental costs” of new “global environment” actions by developing countries ; Trust Fund Financial mechanism for 4 international conventions: Convention on Biological Diversity; U.N. Framework Convention on Climate Change U.N. Convention to Combat Desertification Stockholm Convention on POPs

4. Monitoring and Evaluation for UNDP/GEF projects UNDP/GEF project implementation responsibilities Formal delegation of authority to implement the GEF project M&E responsibilities Reporting responsibilities GEF Secretariat (DC) UNDP/GEF (NY) UNDP Country Offices PSCPIU UNDP/GEF Regional Center - Bratislava

5. Monitoring and Evaluation for UNDP/GEF projects 1. ADAPTIVE MANAGEMENT - What is it? Project is adaptive when it anticipates challenges and responds effectively Focus on “results”: –Progress towards impact indicators –Achieving sustainable change The “process” should change to take account of: –New risks or change in risk rating –Monitoring results –Situation changes –New opportunities

6. Monitoring and Evaluation for UNDP/GEF projects ADAPTIVE MANAGEMENT - What changes are allowed? Objective level: –Clearance from GEF in Washington D.C. –Revised Project Document – very difficult process –It is basically a new project – so not recommended, as you will need to resubmit Outcome level: –Clearance from UNDP-GEF, reported to GEF –Revised Project Document –Not recommended, resubmission might be necessary Output/Activity level: –Clearance from UNDP-CO, reported to Regional Coordination Unit –Revised Workplan, Budget Revision Input level: –Agreement with UNDP-Regional Technical Advisor –Substantive Budget Revisions cleared by RCU

7. Monitoring and Evaluation for UNDP/GEF projects 2.Monitoring Progress 2.1.Logframe: Developed during the project design Refined and finalized at Inception Workshop 2.2.Annual Work plan 2.3.Field visits from UNDP CO and UNDP/GEF RCU 2.4.Evaluations (Mid-term and Final)

8. Monitoring and Evaluation for UNDP/GEF projects 2.1. Logframe – Template used in UNDP/GEF projects Project StrategyObjectively verifiable indicators GoalEACH PROJECT SHOULD HAVE ONLY ONE GOAL – AS ITS ACHIEVEMENT DEPENDS ON A SUITE OF EXTERNAL FACTORS Indicator Baseline value Target (EOP) value Sources of verification Risks and Assumptions Objective Should be only one objective Output in ATLAS impact on BD At submission projects should have this value Where do we look to check that the targeted values are achieved? External conditions which must be in place to achieve the next level. Outcome 1 Activity in ATLAS Shows a reduction in threat Outcome 2 Outcome 3

9. Monitoring and Evaluation for UNDP/GEF projects 3.REPORTING ON PROGRESS 3.1.Inception report – progress in the inception stage; 3.2.Quarterly operational reports – progress each quarter; 3.3.Project Implementation Reviews /Annual Project Report – progress for the year;

10. Monitoring and Evaluation for UNDP/GEF projects 3.1. Inception Report Project Inception Update Report on changes in the project environment since the project was submitted Any changes made in the project activities, timeframe in the inception stage Updates on key issues/Recommendations Monthly Workplan for Year 1 Terms of Reference for key positions Revised Logical Framework UNDP “Atlas” Budget ATLAS Risk Management

11. Monitoring and Evaluation for UNDP/GEF projects 3.2.Quarterly Operational Reports - Required for all projects with approved GEF allocation Focus on impact; 150 words – not longer; Narrative format - no bullets/no numbers/stars or flowers; No names – only positions; No project finance reference; No abbreviations PLEASE SEND IT ON TIME!!!!

12. Monitoring and Evaluation for UNDP/GEF projects 3.3.Project Implementation Review (PIR) Main GEF monitoring tool. Systematic portfolio- wide data and information collected Annually Are we really achieving anything on the ground? Are we making a change? Reports on the achievement of logframe indicators

13. Monitoring and Evaluation for UNDP/GEF projects 4.Evaluation – Mid-term and Final Mandatory Major responsibilities of COs : –Draft ToR and submit for review and approval by RTA; –Selects consultants –Circulates to government and major stakeholders –Follows up on management actions MTE and FE reports sent to GEF M&E for review and quality control Prepare management response after evaluation and include it in ERC

14. Monitoring and Evaluation for UNDP/GEF projects 4. Evaluation – Lessons learned DOCUMENT ALL CHANGES MADE DURING PROJECT IMPLEMENTATION OBTAIN APPROVAL FROM PROJECT STEERING COMMITTEES – KEEP ALL RECORDS SEND TO THE EVALUATOR ALL THE INFO YOU HAVE ON THE PROJECT AND EXPLAIN THE BACKGROUND ALLOW ENOUGH TIME FOR FIELD VISITS

15. Monitoring and Evaluation for UNDP/GEF projects Thank you!