1. Welcome! Welcome! New Monitors Training Office of Special Education Monitoring and Technical Assistance Team October 7, 2013

2. October 7, 2013 Task list Tabs –Workbook tab –Focused monitoring tab –Search tab Tips & Tricks Training Site Content Overview 2

3. October 7, 2013 Task List How do ISD monitors know what to do? 3

4. October 7, 2013 The Tasks List Lives on the Home Page 4

5. October 7, 2013 View Your Tasks 5

6. October 7, 2013 See When Tasks are Overdue 6

7. October 7, 2013 Tabs How do I know what’s going on in my locals? 7

8. October 7, 2013 View Rights As an ISD monitor, you are able to view what’s going on in all of your locals The Tabs in CIMS are another great tool to see what’s going on in your locals now 8

9. October 7, 2013 Tab Overview 9

10. October 7, 2013 Focused Monitoring Tab Key Question: Which locals are participating in an FM activity? 10

11. October 7, 2013 Focused Monitoring Tab (cont.) 11 Fall 2013 FM Visit Types: –On-Site (B-9, B-10, SD-Id, SD-Disc, & GSM) –Desk Audit (B-10 & SD-Disc) As an ISD Monitor, you have “view only” rights.

12. October 7, 2013 12 October 25 – Desk Audits due October 30 & November 1 – Desk Audit Regional Reviews November 25 – SLCAPs due Focused Monitoring Reminders

13. October 7, 2013 Workbook Tab 13 Key Question: Which locals have completed a Feedback Form? This tab is not used frequently by the field

14. October 7, 2013 Search Tab Key Question: Which locals have/have not acknowledged reports? 14

15. October 7, 2013 Question 1: What are you searching for? 15

16. October 7, 2013 Question 2: Search Types 16 Hold the Ctrl key to select more than one item.

17. October 7, 2013 17 Click Search, and results return at the bottom of the screen.

18. October 7, 2013 District History 18 Leave everything blank and click Search.

19. October 7, 2013 Export Results 19 Tip: This feature is available under every tab!

20. October 7, 2013 Sort Results 20 Tip: This feature is available under every tab!

21. October 7, 2013 Need Help? 21

22. October 7, 2013 Notes re: Search Tab Search tab allows users to perform a system-wide search Search tab results include: –Current items (available under the tabs too!) –Historical items (no longer available under the tabs because these tasks have been completed and closed) Remember … Locals will only see results returned for their local district. ISD monitors will see results for the full ISD. –Want to sort by a district? Type the district name in the Organization field. 22

23. October 7, 2013 23 Tips and Tricks How can I make using CIMS easier?

24. October 7, 2013 24 1. Review the Status History Allows you to review who changed the item to what status when Available for all items (Workbooks, tasks, etc.) in CIMS Access via the link (View Status History) on the menu page

25. October 7, 2013 25 View the Status History

26. October 7, 2013 26 View the Status History

27. October 7, 2013 27 2. Review MDE Comments Assists you in helping locals understand why something was returned Available for Corrective Action Plans and Progress Reports Access via the link (Cover Page, Activity Page, or FM Findings Page) on the menu page

28. October 7, 2013 28 Review MDE Comments Look at the Last Modified By column to see which page was updated (Hint: this is where the comments are saved).

29. October 7, 2013 29 Review MDE Comments Click on that page, in this case, CAP Cover Page.

30. October 7, 2013 30 Review MDE Comments Review the comments with the local to have them make corrections to the CAP

31. October 7, 2013 31 Review MDE Comments Have the local insert their clarification for MDE. Save the page Change the status to return the CAP to MDE.

32. October 7, 2013 Training Site Where can I learn more tips and tricks? 32

33. October 7, 2013 Bookmark cims.cenmi.org 33

34. October 7, 2013 Top Downloads 34

35. October 7, 2013 CIMS Overview and Resource Library 35

36. October 7, 2013 Sample Compliance/Results Page 36

37. October 7, 2013 FM Tab 37

38. October 7, 2013 Workbook Tab and How-to Docs! 38

39. October 7, 2013Questions?Questions? 39

40. October 7, 2013 40 MDE –Jessica Brady, Supervisor, bradyj@michigan.govbradyj@michigan.gov –Susan Liebetreu, Coordinator, liebetreus@michigan.govliebetreus@michigan.gov –Pam Kittel, Consultant, kittelp@michigan.govkittelp@michigan.gov –Jeanne Anderson Tippett, Consultant, andersontippettj@michigan.gov andersontippettj@michigan.gov –Kathleen Hoehne, Consultant, hoehnek@michigan.gov@michigan.gov –Sharon Fink, Departmental Analyst, finks@michigan.gov finks@michigan.gov CIMS Help Desk –help@cimsmichigan.orghelp@cimsmichigan.org –(877) 474-9023 Contact Information