2. OHH NOOOO!!!! WHERE IS MY $MONEY$!? CORe Processing – Now and Future

3. How To Prevent Missing Payments  Use the latest CORe Forms   http://dcfcore.wisconsin.gov/coreforms/default.htm http://dcfcore.wisconsin.gov/coreforms/default.htm  Use the right CORe agency number and correct month/year  Email to the right DCF Address   DCFFinanceGrants@wisconsin.gov DCFFinanceGrants@wisconsin.gov  File report on time  Check CORe Expenditure Detail Report   http://dcfcore.wisconsin.gov/reports/monthly_expen se_detail.htm http://dcfcore.wisconsin.gov/reports/monthly_expen se_detail.htm

4. Which Payments Are From DCF CORe??  ACH Remittance  Remittance note is emailed when CORe generates a payment  All CORe payments have invoice numbers that start with “DCFGRANTS”  CORe Bank Deposits Reconciliation Report  http://dcfcore.wisconsin.gov/reports/bank_deposits_re conciliation.htm http://dcfcore.wisconsin.gov/reports/bank_deposits_re conciliation.htm

5. Why My Payment Is Short??  CORe is Replacement System  Did you report all full expenses or just an adjustment?  Contract Balance By Agency Report  http://dcfcore.wisconsin.gov/reports/contract_balance. htm http://dcfcore.wisconsin.gov/reports/contract_balance. htm  Any expenses over the contract will not be reimbursed  Agencies are still advised to report all expenses even after hitting the contract limit

6. The Same Rule Still Applies  File name and email subject line  Agency # County Name Report Month/Qtr. Year 06 Buffalo Cty 05 2016 13 Dane CS 05 2016 47 Pierce EC Q2 2016  There’s always the next month to correct an error  Still the best method to add correction on the next regular report Less likely to make mistakes when submitting the revised report

7. Sub-Recipient Monitoring  New OMB Uniform Guidance A.K.A. Super Circular  Risk assessment for subcontractors  Fiscal and program monitoring  Bureau of Regional Operation and DCF Finance Team  Sue Losen will be a primary contact for sub-recipient monitoring  On-site visit in every two years  Initial in person visits and then survey

8. What Do We Look At?  Every day practice  Review a path from General Ledger to grant reporting  Review cost allocation methodology  Review sub recipient contracting process (if used)  Review internal control plan  Existence  Updated  Role plays in guidance

9. What Happens Next?  DCF will issue a report  If there is a significant risk recommend for an internal audit  DCF may ask for a plan to correct findings

10. Future, Here We come! Oh, Yeah!

11. CORe Is Becoming… WHAT!?

12. Why Are We Changing CORe?  Old application that is no longer supported by Microsoft  Maximus is no longer maintaining software   no staff available  Integrate with State Accounting System (STAR) and Contract System (SIMON)  Why not use STAR? STAR would have trouble with line code splits and summary match  Improved security with online portal vs email  No more email reports submission caught in SPAM filter

13. What Will Change?  No more CORe Agency Number  2 digit agency number will be replaced by STAR Supplier ID  No more Subset  Will control contracts by report due date  May change some contract code Most like not for counties  Agencies can submit expense reports via online portal site  Will need to have WIEXT ID and Password to login  Will auto-generate a form with all contracts that your agency has

14. What Will REALLY Change??  Using STAR Supplier ID and No Subset means…  Agencies will no longer have multiple ID to separate Health Services, Child Support, and Human Services Only one bank account can be tied to a supplier ID Only one email address to receive an ACH Remittance Note Will identify contracts using the different report due date W2 Due on 20 th (Home Visiting, Other Grants) Due on 23 rd (Child Support, Non-County Child Care) Due on 28 th (County Reports) Shared Cost Report Employee Count Report

15. What Will REALLY Change?? (part 2)  Submitting report through online portal  No more emailing files  No more struggle to find the right report form  Will allow you to print the report after the submission  Will allow you to look for the report previously submitted  Will automatically fills all expenses you’ve previously submitted for the month you selected You only need to revise the expense that you want  Will allow 90 days to revise the report If you need to revise after 90 day-cut off, contact DCF

16. What Will Stay The Same??  Replacement System  Report Due Date and Payment Date  New System’s Website and Report  Will keep all reports available on website

17. Transition to SPARC?  All agencies are required to submit the report through the online portal starting January expense.  Contract that ends on…  December 31, 2016  Continue submitting reports with excel form until the final report for CY 2016 contract  All others  Submit reports with excel form until December, 2016. We will enforce December due date. From January and on, use the new portal. December adjustment is not accepted. If you need to revise, do it in January.

18. Transition to SPARC? (part 2) December Report Due Date CY 2016 Contract Ends on 12/31/16 CY 2016 All Other Contracts Keep submitting excel form until the final. CY 2016 contracts will be reimbursed from CORe After December report due date, all expenses are transferred into SPARC. December payment will be made from CORe. CY 2017 Contract CY 2016 All Other Contracts CY 2017 Contracts CORe SPARC From January expense, SPARC will generate payments.

19. Training For SPARC?  Currently developing training plans and schedule  Web based training or Webinars  CBTS/Archived Webinars  Written Job Aids