Submitting Expenditure Reports Save completed report using the standard file name format: Agency # - Agency Name - Program - Month - Year For example: A1 Badger DV 01 2010.xls Email file to: DCFDESFinanceGrants@wisconsin.gov
Payment Process Daily Expenditure Reports uploaded to CORe system CORe website reports update overnight
Payment Process Monthly 23 rd - Expenditure Reports due by 4:30 PM ~26 th - Bank Reconciliation Report should show scheduled payments 30 th - ACH Deposit made to your agency’s bank account
Web Reports http://dwd.wisconsin.gov/core/reports.htm
Contract Balance by Agency Shows a ‘snapshot’ of your agency’s status though the month you select. Shows: –Contract Amounts (Zero if “non capped”) –Total expenditures reported to date –Total reimbursements received to date –Any pending payments (“Cash Position”)
Example Contract Balance Report Expenditure Amount = Amount reported to date Reimbursement = Amount paid to date Contract Balance = Amount still available to be claimed Cash Position = Amount to be paid with next payment batch (Expenditure reported, but Reimbursement not yet processed)
Monthly Expense Detail Report Best place to verify if DCF has received and processed your expense report for the month –Summarizes all expenditures reported by your agency for the calendar year
Bank Deposit Reconciliation Report Shows payments sorted: –by deposit date, or –by agency May take place of audit confirmation PDF files available for ease of printing
Example Bank Reconciliation Report Default view is “by date”
Example Bank Reconciliation Report Optional View by Agency
Error Corrections Best method – add correction on next regular report If you resubmit an expenditure report, the entire month’s report must be resubmitted (original report plus the change). –CORe operates on a “replacement” basis What to do if you notice an error after you file a report?
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