1. Jefferson Digital Commons: An Institutional Repository for TJU February 2005

2. New language, new technology, old concept What is an institutional repository? An organized library of YOUR research “A set of services that a university offers to the members of its community for the management and dissemination of digital materials created by the institution and its community members.” Clifford Lynch “Institutional Repositories: Essential Infrastructure for Scholarship in the Digital Age” ARL Bimonthly Report. 2003. (http://www.arl.org/newsltr/226/ir.html

3. Potential for many types of use University press Clearinghouse for literature of a profession Preservation / storage for faculty data Promotional tool for visibility Jefferson is joining a community at the forefront of scholarly communications – over 400 now established, and growing worldwide.

4. Example: eScholarship at UC

5. Example: TSpace at U Toronto

6. Example: U of Queensland

7. Example: DSpace at MIT

8. What can be stored in the Jefferson Digital Commons? Conference papers, posters & presentations Theses and dissertations Jefferson journals & newsletters, with supplemental material Public lectures Lab or clinical documents, data sets Images, sound files, video Preprints/postprints, books and reports Historical archives Departmental “grey literature”

9. The Commons can function as a University Press

10. E-journal interfaces are flexible

11. Why now? It’s a confluence of many factors: –Digital capability of authors –Maturation of search technology –Open access movement –Affordability of storage & programming –Concerns about preservation –Evolution of enabling technologies –Need to document scholarly output activities of our faculty

12. Why should faculty be interested? Enhanced professional visibility –Deposit of preprints and postprints increases citation rate and rate of dissemination. Publishing tools and support –Enables peer-reviewed publishing of journals, proceedings & other works –Expedites dissertation review and publication Secure non-public storage space for departmental materials –Full-text searchability, multiple formats allowed

13. How does the Commons maximize faculty exposure? Almost 7,000 documents in the California Digital Library produce over 29,000 downloads per week 90% of their use comes from outside the UC system Metadata used to describe contents enhances their position in Google

14. Your research appears in Google

15. What if my paper is already on my website? Web pages are notorious for moving; conference websites often disappear after a time Jefferson Digital Commons creates an additional access point with a permanent URL You can link to or from individual papers in the Commons The Commons supports a community of faculty actively engaged with a worldwide audience of fellow researchers

16. What about the new NIH policy? NIH deposit is only voluntary and can be long delayed It applies only to NIH-funded work Studies demonstrate that opening access to articles results in wider dissemination and earlier citation* *ISI Whitepaper: Open Access Journals in the ISI Databases: Analysis of Impact Factors and Citation Patterns, October 2004 (http://www.isinet.com/forms/whitepapers/)http://www.isinet.com/forms/whitepapers/ *Antelman, Kristen. Do Open-Access Articles Have a Greater Research Impact? College and Research Libraries, 65(5), 372-382. September 2004.

17. Are articles really cited more? Relative increase of citation rate for open access vs. toll articles in four fields:* –Philosophy 45% –Political science 86% –Electrical & electronic engineering 51% –Mathematics 91% *Data from: Antelman, Kristen. Do Open-Access Articles Have a Greater Research Impact? College and Research Libraries, 65(5), 372-382. September 2004.

18. What about the publishers? Many publishers do not consider repository release to be “prior submission” –Example: “Nature does not wish to hinder communication between scientists. For that reason, different embargo guidelines apply to work that has been discussed at a conference or displayed on a preprint server and picked up by the media as a result. (Neither conferences nor preprint servers constitute prior publication.)“ http://www.nature.com/nature/author/embargo.html http://www.nature.com/nature/author/embargo.html Most journals (84%+) will allow preprints to stay up after publication The Digital Commons timestamps deposits for proof of precedence (for copyright or patent purposes)

19. Most journals already allow preprint and/or postprint publishing

20. Advantages of ProQuest’s Digital Commons software Built-in peer-review management for journals and proceedings Customizable screen design –Allows unique appearance of journals Use statistics reported monthly to authors User notification of new materials Searchable full text Full text indexed in Google & other major search engines Restricted access for private departmental collections Integrated dissertations Off-campus hosting and backup for preservation

21. Search Engines Google Yahoo! etc. Graduate Students Dissertations Theses Faculty Committee Institutional Service Department Reports Annual Reports Grant Applications Departmental Content Conference Series E-Journals & Newsletters (sponsored by Jefferson Depts) Department Documents Sponsored Lectures Jefferson Digital Commons Public “Internauts” Unique Library Resources University Archives Image Collections Unique Historical Materials Review Process Department Gatekeeper AISR Staff Apply metadata Individual Faculty Content Journal Articles (produced at Jefferson) Posters Technical Reports Datasets How does it work?

22. URLs of examples California Digital Library –http://repositories.cdlib.org/escholarship/http://repositories.cdlib.org/escholarship/ –Active e-journals and series –Over 1,000,000 downloads to date Boston College –http://escholarship.bc.edu/ - view e-journal submission process (JTLA)http://escholarship.bc.edu/ U Penn –http://repository.upenn.edu/ - dissertations & faculty publicationshttp://repository.upenn.edu/

23. Why is AISR involved? AISR provides leadership on topics of scholarly communication & publishing trends It’s an extension of our current mission to: –provide digital text resources –develop independent digital image collections (JMD, PHDIL) –provide access to print dissertations –collect University output (Jeff authors, official records, etc.) –catalog, classify & preserve information

24. Departments can develop publications independently of AISR Faculty conduct peer review Faculty and/or staff upload material directly AISR sets up the submission and review processes for departmental faculty or staff to use AISR provides training & support

25. Opportunities for departments Publish conference proceedings, journals, or departmental newsletters Deposit faculty publications Host a professional repository or clearinghouse House departmental documents

26. Costs for participation NO cash outlay Staff time: –training for peer review process –identification & submission of faculty/departmental publications On-going partnership with AISR

27. Join us!

28. Contact for further information Ann Koopman JEFFLINE Editor Scott Memorial Library, M110 1020 Walnut Street Philadelphia, PA 19107 Ann.Koopman@jefferson.edu 215-503-0441