1. OPEN DAYS – INFORMATION SESSIONS EU Support to Economic Development in Bosnia and Herzegovina – Call VI Publication reference: EuropeAid/128-861/L/ACT/BA 1

2. Please note that the language of the Call for Proposals is English

3. These open days are realised with support of the EU funded technical assistance EU CORIN II project  AIntroductory information  BIPA Programme framework  CCall for Proposals VI – Guidelines for Applicants (GfA)  DEligibility criteria  EApplication package  F Evaluation of projects  GAdditional information 3 Content:

4. A INTRODUCTORY INFORMATION 4

5. These open days are realised with support of the EU funded technical assistance EU CORIN II project Programme background  EU funded grant scheme fund in support of regional and economic development in BiH was established in 2003  Under the CARDS programme and within this fund, there have been five Calls for Proposals contract awarded by the EC in BiH – 60 projects contracted so far for cca 10 M€  Projects were implemented by local partners (local and regional development agencies, tourist associations, municipalities, non- governemental organisations etc.) HOW IT STARTED...

6. These open days are realised with support of the EU funded technical assistance EU CORIN II project Programme background  Funded project actions were aimed at strengthening public-private-non-governmental partnerships for creating better competitiveness of established enterpreneuring and tourist products  Funds were disbursed in CARDS 2003, 2004, 2005 and 2006 programme budget years  This grant mechanism has also been recognised as of importance for the preparation of the country for further progress made on its way to EU approximation – new EU funding opportunities in form of structural, cohesion funds etc.

7. B IPA PROGRAMME FRAMEWORK 7

8. These open days are realised with support of the EU funded technical assistance EU CORIN II project IPA 2007-2013  As of 2007, Instrument for Pre-accession Assistance (IPA) has been available to Bosnia and Herzegovina as a financial instrument of EU assistance opened to the candidate countries (Croatia, Turkey and FYROM) and potential candidate countries (Albania, BiH, Montenegro and Serbia) for EU membership  IPA programme has succeeded previous EU funded programmes such as PHARE, ISPA, SAPARD, CARDS etc.  IPA programme cover the period of 2007 – 2013;  Total financial value of this programme for the specified period is 11.468 billion €.

9. These open days are realised with support of the EU funded technical assistance EU CORIN II project LEGAL FOUNDATION: 1. Council of Europe IPA regulation No 1085/2006 2. IPA Implementing regulation No 718/2007 IPA COMPONENTS 1. Transition and institutional capacity building assistance 2. Cross border cooperation 3. Regional development 4. Human resource development 5. Rural development 9 IPA 2007-2013

10. These open days are realised with support of the EU funded technical assistance EU CORIN II project BiH is the beneficiary country under first two (2) IPA programme components, in line with its country status of the potential candidate for EU membership Countries with full candidate status for EU membership have all five IPA components available This Call for Proposals is funded from IPA 2008 budget Component I 10 IPA 2007- IPA 2013

11. These open days are realised with support of the EU funded technical assistance EU CORIN II project 11 Competent bodies for IPA programme component 1 EUROPEAN COMMISSION BOSNIA AND HERZEGOVINA Managing programming process European Commisison line units and services and Delegation of the European Commisison to BiH NIPAC office, Directorate for European Integrations(DEI) Competent programming related actors Together with managing structures, there are relevant ministries, agencies and other line institutions of the beneficiary country PROGRAMMINGPROGRAMMING

12. These open days are realised with support of the EU funded technical assistance EU CORIN II project 12 Competent bodies for IPA programme component 1 Delegation of the European Commission to BiH on behalf of the beneficiary country – “centralised system” EC Delegation in BiH in charge of overall coordination and implementation of the programme including procurement, contracting, ex- ante control of project realisation and payments IMPLEMENTATIONIMPLEMENTATION

13. These open days are realised with support of the EU funded technical assistance EU CORIN II project 13 Contracting Authority for IPA programme component 1 Delegation of the European Commisison to BiH in charge of contract award, monitoring of implementation, payments Contracting authority (CA) Centralised system To follow up, with the country’s progress towards EU Competent country authority structures responsible for Delegation of the EC to BiH in charge of ex-post control Competent country authority structures responsible for Delegation of the EC to BiH in charge of ex-post control Expected decentralisation

14. C CALL FOR PROPOSALS VI 14

15. These open days are realised with support of the EU funded technical assistance EU CORIN II project Call VI was published on 15th July 2009 Call for Proposals is opened until 15th October 2009 at 16:00 local time Full application package of the Call VI is available at the website of the Delegation of the European Commisison to BiH: www.europa.bawww.europa.ba (under: tenders and vacancies) NOTA BENE: Please visit the EC Delegation’s website www.europa.ba frequenty, as Clarifications (answers to questions submitted in line with the procedures specified in Section 2.2.4 Further information of the GfA) and possible Corrigenda to the Call for Proposals are to be published in accordance to the procedure indicated in the above- mentioned Section 2.2.4 of the GfA. www.europa.ba Clarification No 1 has recently been published! 15 Call for Proposals timeframe

16. These open days are realised with support of the EU funded technical assistance EU CORIN II project 16 Background information LOT 1 SME SECTOR LOT 2 TOURISM SECTOR Micro, Small and Medium Enterprises (MSMEs) - generators of new employment in BiH Existing external and internal barriers to this generating require corrective actions Sectors identified with increasing production and revenues as well as potentials to sustainable job creation tourism industry as one of the most key and vital sectors for economic development, particularly for MSMEs In line with current legally mandated strategic planning, the EC has identified several key sectors with high impact on the effectiveness and sustainability of BiH’s tourism offer

17. These open days are realised with support of the EU funded technical assistance EU CORIN II project 17 Background information LOT 1 SME SECTOR LOT 2 TOURISM SECTOR Joint actions by such sector actors required for addressing MSME barriers To remove the barriers, coordinated activities of a number of actors (policy makers,MSME support institutions, associations and companies, education institutions)required Evident underutilisation of protected areas and or/monuments as symbiosis of BiH’s cultural and natural heritage To impove the above, key factors and/or challenges to the development of tourism need to be addressed: further develop sustainability of previously identified cultural and natural landmarks with tourism potential improve growth in the sector of eco- tourism and cultural heritage Build on sustainable tourism bases etc.

18. These open days are realised with support of the EU funded technical assistance EU CORIN II project The global objective is to generate economic growth and employment through targeted assistance to competitive economic sectors in BiH thereby contributing to sustainable economic development 18 Objectives of the Call

19. These open days are realised with support of the EU funded technical assistance EU CORIN II project 19 Objectives of the Call Lot 1 - SME sector Development of MSMEs in the sectors or sub-sectors that have: Specific objectives The greatest POTENTIAL FOR GROWTH HIGH NUMBER OF MSMEs in the sector Potential for JOB CREATION By implementing viable and sustainable solutions to address obstacles in the sector supply-chain. By implementing viable and sustainable solutions to address obstacles in the sector supply-chain.

20. These open days are realised with support of the EU funded technical assistance EU CORIN II project 20 Objectives of the Call Enhance competitiveness of BiH tourism potential To contribute to economic development through specific tourism initiatives on: Lot 2 - Tourism sector Specific objectives Increase overnights Increase visitors’ interest Increase visitors’ interest Strenghtening of existing foundations of tourism products and improvement of content development in key tourism areas that will By supporting:

21. These open days are realised with support of the EU funded technical assistance EU CORIN II project 21 Objectives of the Call Tourism sector Specific objectives CLUSTER 1 Development of tourism by creating designated eco zones in protected areas of national parks and parks of nature CLUSTER 1 Development of tourism by creating designated eco zones in protected areas of national parks and parks of nature CLUSTER 2 Development of successful tourism products by creating/reinforcing heritage trails that integrate cultural/historical and natural heritage of certian regions/destinations CLUSTER 2 Development of successful tourism products by creating/reinforcing heritage trails that integrate cultural/historical and natural heritage of certian regions/destinations

22. These open days are realised with support of the EU funded technical assistance EU CORIN II project The overall indicative amount made avaiable under this Call is: 22 Financial allocation by the CA, Section 1.3 Indicative overall allocation of funds for Lot 1 – SME development 1,950,000 € Indicative overall allocation of funds for Lot 2 – Tourism dvelopment 1,925,000 € 3,875,000 €

23. These open days are realised with support of the EU funded technical assistance EU CORIN II project The overall indicative amount of funds under Lot 2: is divided between: 23 Financial allocation by the CA, Section 1.3 1,950,000 € Cluster 1: establishment of eco zones 1,050,000 € Cluster 2: creation of heritage trails 900,000 €

24. These open days are realised with support of the EU funded technical assistance EU CORIN II project 24 Financial allocation by the CA, Section 1.3 Lot 1 – SME sector Minimum grant contribution per action 300,000 € Maximum grant contribution per action 400,000 €

25. These open days are realised with support of the EU funded technical assistance EU CORIN II project 25 Financial allocation by the CA, Section 1.3 Lot 2 – Tourism sector Minimum grant contribution per action 300,000 € Maximum grant contribution per action 350,000 € Cluster 1: establishment of eco zones

26. These open days are realised with support of the EU funded technical assistance EU CORIN II project 26 Financial allocation by the CA, Section 1.3 Lot 2 – Tourism sector Minimum grant contribution per action 250,000 € Maximum grant contribution per action 300,000 € Cluster 2: creation of heritage trails

27. These open days are realised with support of the EU funded technical assistance EU CORIN II project 27 Financial allocation by the CA, Section 1.3 EU grant allocation: may not be less than 50 % and may not exceed 85 % EU grant allocation: may not be less than 50 % and may not exceed 85 % The balance/co- financing: MIN 15 % MAX 50 % The balance/co- financing: MIN 15 % MAX 50 % GRANT Financial structure of a grant for Lots 1 and 2

28. These open days are realised with support of the EU funded technical assistance EU CORIN II project The initial planned duration of an action under Lots 1 and 2 should be between 24 and 30 months. (GfA, section 2.1.3) 28 Action duration

29. D ELIGIBILITY CRITERIA 29

30. These open days are realised with support of the EU funded technical assistance EU CORIN II project Refer to: Applicant(s) which may request a grant (GfA 2.1.1) and their partners (GfA 2.1.2) Activities for which a grant may be awarded (GfA 2.1.3) Types of cost which may be taken into account in setting the amount of the grant (GfA 2.1.4) 30 Eligibility criteria (GfA 2.1)

31. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lot 1 (GfA 2.1.1) In order to be eligible for a grant, applicants must be: Legal persons and Non-profit making and Are municipalities, education or research institutes, Chambers of Commerce, business associations or other non-profit organisations acting as direct promoters, or as project coordinators, for projects drawn up in the interest of economic development in their areas and able to demonstrate that the activities proposed in the project proposals are in line with their main thrust of activities, as specified in their legally registered statutes and 31 Eligibility of applicants: who may apply? (GfA 2.1.1)

32. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lot 1 (GfA 2.1.1) able to demonstrate that they hold expertise and experience in providing the type of activities included in the project proposals, as proved by their narrative annual reports and the information provided in the section II.4 of the Application Form. Organisations which have never rendered activities of the same or similar nature to those proposed in the project will not be eligible and directly responsible for the preparation and management of the action, not acting as an intermediary and Have stable and sufficient sources of finance to ensure the continuity of their organisation throughout the lifespan of the project and whose financial resources are not exclusively made up of subsidies and grants from the European Union or other foreign donor organisations. 32 Eligibility of applicants: who may apply? (GfA 2.1.1)

33. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lot 2 (GfA 2.1.1) Cluster 1 – establishment of desginated eco zones in BiH (i). Municipalities, cantons in BiH acting as direct promoters, or as project coordinators, for projects drawn up in the interest of economic development in their areas: And/or (ii) Non-governmental organisations operating in the tourism sector or in connected activities which relate to the specific objectives of this call, and which fulfil the cumulative conditions specified in the GfA, pages 9 and10 And/or  (iii). Governmental or quasi-governmental organisations operating in the tourism sector or in connected activities which relate to the specific objectives of this call, fulfilling the cumulative conditions specified in the GfA, page 10 And/or  (iv). Other legally recognised groups, public enterprises, or associations which have the ownership or custody of areas within the Designated Eco Zones which fulfil the cumulative conditions specified in the GfA, page 10. 33 Eligibility of applicants: who may apply? (GfA 2.1.1)

34. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lot 2 (GfA 2.1.1) Cluster 2 – Establishment of heritage trails (i) Municipalities, cantons in BiH acting as direct promoters, or as project coordinators, for projects drawn up in the interest of economic development in their areas And/or (ii) Non-governmental organisations operating in the tourism sector or in connected activities such as cultural heritage which relate to the specific objectives of this call, and which fulfil the cumulative conditions specified in the Guidelines for Applicants (GfA), page 10 And/or (iii) Governmental or quasi-governmental organisations operating in the tourism sector or in connected activities such as cultural heritage which relate to the specific objectives of this call, fulfilling the cumulative conditions specified in the GfA, page 10 And/or (iv) Other legally recognised groups or associations which have the ownership or custody of a heritage site and which fulfil the cumulative conditions specified in the GfA, page 10. 34 Eligibility of applicants: who may apply? (GfA 2.1.1)

35. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lots 1 and 2 (GfA 2.1.1) Important!  This Call for Proposals is not addressed to profit-making entities.  For Lots 1 and 2, Municipalities and Cantons and other budget users, are eligible to be the main applicant but may not apply for project funds to cover their own staff or administrative costs. For example, the salaries of staff working in a Canton or a municipality may not be fully or partially covered by the project grant. Such personnel costs directly linked to implementation of the action may be covered from the co-financing funds, which, if being the case, should be clearly specified in the project proposal. 35 Eligibility of applicants: who may apply? (GfA 2.1.1)

36. These open days are realised with support of the EU funded technical assistance EU CORIN II project Potential applicants may not participate in calls for proposals or be awarded grants if: They are bankrupt.... They have been convicted of an offence concerning professional conduct by a judgement... They have not fulfilled obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or in Bosnia and Herzegovina... Etc. (for details, please refer to the situations which are listed in Section 2.3.3 of the Practical Guide to contract procedures for EC external actions (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm) – introduced in this presentation a posteriori as per Corrigendum No 1; http://ec.europa.eu/europeaid/work/procedures/implementation/index_en.htm More information on pages 11 and 12 of the GfA! 36 Eligibility of applicants: who may apply? (GfA 2.1.1) NOTA BENE:

37. These open days are realised with support of the EU funded technical assistance EU CORIN II project Applicants may act individually or with partner organisations. (introduced in this presentation a posteriori as per Corrigendum No 1) 37 Partnerships and eligibility of partners (GfA 2.1.2)

38. These open days are realised with support of the EU funded technical assistance EU CORIN II project Partners: Applicants’ partners participate in implementing the action, and the costs they incur are eligible in the same way as those incurred by the grant Beneficiary. They must therefore satisfy the same eligibility criteria as applicants. The following are not partners and do not have to sign the “partnership statement” (See paragraph 2.4): Associates: - Other organisations may be involved in the action... -...may not receive funding from the grant with the exception of per diems or travel costs... -...do not have to meet the eligibility criteria referred to in section 2.1.1... -... have to be mentioned in part B section IV - “Associates of the Applicant participating in the Action” of the Grant Application Form. 38 Partnerships and eligibility of partners (GfA 2.1.2)

39. These open days are realised with support of the EU funded technical assistance EU CORIN II project Subcontractors The grant beneficiaries have the possibility to award contracts to subcontractors Subcontractors are neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract (for further details on he EU standard grant contract and its annexes, please refer to Annex H of the application package). The applicant will act as the lead organisation and, if selected, as the contracting party (the "Beneficiary"). 39 Partnerships and eligibility of partners (GfA 2.1.2)

40. These open days are realised with support of the EU funded technical assistance EU CORIN II project Location of the action: Actions under Lots 1 and 2 must take place in Bosnia and Herzegovina. Applicable for Lots 1 & 2:  Where the proposed project involves infrastructural works, the applicant will have to demonstrate in their methodology a clear and legally compliant and feasible solution of the administration of the target site for the works to be conducted, including guarantees/support of relevant authorities in obtaining all the necessary permits for any works involved.  Ideally, as part of their application, the applicants will provide technical analysis of the project, a cost-benefit analysis, an analysis of the economic impact, a feasibility or pre-feasibility study, support letters form relevant authorities in terms of necessary permits etc.  Furthermore, the infrastructural works cannot be a stand-alone project but must be part of an integrated proposal. 40 IMPORTANT! (GfA 2.1.3)

41. These open days are realised with support of the EU funded technical assistance EU CORIN II project  An applicant may submit more than 1 application under this call for proposals but not within the same Lot.  An applicant may not submit more than 1 application per cluster within Lot 2 under this call for proposals.  An applicant may be awarded more than 1 grant under this call for proposals but not within the same Lot. If an applicant is awarded more than one grant, either as a lead applicant or a partner, there should be no overlapping of costs. These issues will be subject to the pre-contracting check up to ensure compliance with the above conditions and full budget cost-effectiveness.  An applicant may at the same time be partner in another application.  Partners may take part in more than one application. 41 IMPORTANT! (GfA 2.1.3) Number of proposals and grants per applicant

42. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Sub-granting  To support the achievement of the objectives and where the Action requires financial support to be given to third parties, the Applicant may propose awarding sub-grants.  However, sub-granting may not be the main purpose of the Action and it must be duly justified.  In case of proposing the award sub-grants, the applicant has to specify in the application: -total amount of the grant to be used for the sub-grant award -the minimum and maximum amount per sub-grant -a list with the types of activity which may be eligible for sub-grants -criteria for the selection of the beneficiaries of these sub-grants.  The maximum amount of a sub-grant is limited to EUR 10.000 per third party while the total amount which can be awarded as sub-grants to third parties is limited to EUR 100.000. 42 IMPORTANT! (GfA 2.1.3)

43. These open days are realised with support of the EU funded technical assistance EU CORIN II project Lot 1 Sectors or themes Proposed projects should support the growth and expansion of MSMEs in economic sectors that must have: the greatest potential for growth, potential for job creation or high number of MSMEs within the sector. Support will be provided through the provision of needed facilities and services which will encourage, and lead to, economic development. Lot 2 Sectors or themes  Cluster 1: “designated eco zones” covering prioritised areas within BiH territory as specified in the GfA and enjoying some degree of protected status.  Cluster 2: developing specific heritage trails as tourist programmes such as cultural heritage, culture in general, the natural environment, or, ideally, a combination of both. 43 Eligible actions (GfA 2.1.3)

44. These open days are realised with support of the EU funded technical assistance EU CORIN II project Based on prevous projects funded in the sector and other related initiatives, including EU funded Value-chain analysis to determine which sectors are or have the potential of being competitive,the following sectors have been specified in the Call as prioritised: The Berries, Fruits and Vegetables Sub-Sector Diary Sub-Sector Medical and Aromatic Plant (MAP) Sub-Sector Fabricated Metal Products Sub-Sector Furniture and Joinery Sub-Sector with the constraints that could be addressed within four major categories under each of these five Sub-Sectors: product, production, supplies and infrastructure Human resource Marketing Standards and certification 44 Lot 1, section 2.1.3 of the GfA

45. These open days are realised with support of the EU funded technical assistance EU CORIN II project The applicants are expected to:  identify precise locations and sectors for the activities in the proposal,  create consortium/partnerships or plan to involve organizations (authorities, formal and informal education institutions, development agencies, research institutions, professional marketing organizations, furniture and other design organizations etc.) that would be able to address a number of recognised constraints within the sectors that are obstacles to competitiveness and growth of MSMEs,  indicate the methodology that they will apply to the integrated approach combining different linked efforts at all levels and activities. 45 Lot 1, section 2.1.3 of the GfA

46. These open days are realised with support of the EU funded technical assistance EU CORIN II project IMPORTANT!  Should the applicants chose to work in a sector other than those supply- chains identified in the Value Chain report, the applicant will need to demonstrate that the sector has potential for growth for the sector, job creation[1] potential and the show that there is a high number of MSMEs[2] within the sector.[1][2] Demonstration will be done through analysis or studies about the sectors that were completed before the deadline for submission of proposals. [1][1] The Applicants will need to explain which data sources were used in determining the number of people employed in the MSMEs.  [2] Estimate using available data. The Applicants will need to explain which data sources were used in determining the number of MSMEs. [2] 46 Lot 1, section 2.1.3 of the GfA

47. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Examples of activities that may be supported include: Comprehensive intervention in the sector to improve and create preconditions for further improvement of: hard and soft infrastructure for MSMEs, competitiveness of MSMEs, development policies, trainings etc. Networks or cluster formation and administration to match raw material producers with final producers, to establish sustainable networks of cooperation. Support to technology centres/business incubators/centres for excellence etc. to support development of a specific sector (start-up and existing businesses). This support may include establishment of new centres or adaptation of existing ones; Combining soft and hard support for development of the sectors e.g. creation of sustainable programs or policies for development of the sectors and researches (feasibility studies) and application of the programs/researches. This will be provided only if institutions/organizations in charge for implementation of the programs/policies/researches are directly involved in the application process as applicants or partners. 47 Lot 1, section 2.1.3 of the GfA

48. These open days are realised with support of the EU funded technical assistance EU CORIN II project Applicants must identify the whole value chain process in the sector and elaborate how they are going to address the identified obstacles in the value chain (e.g. lack of human resources, sale, raw material, standardisation, lack of programs and polices for development, poor marketing, design, financial management etc.). All the obstacles must be addressed in a professional way and applicants should consider sub-contracting costs for professional agencies or contracting professionals/consultants directly to address specific business issues such as marketing, design, promotion, visual appeal (packaging and labelling, furniture design) etc. 48 Lot 1, section 2.1.3 of the GfA

49. These open days are realised with support of the EU funded technical assistance EU CORIN II project Cluster 1:Creation of Designated Eco Zones (DEZs) for tourism development in BiH  Support the development of DEZs that are intended to create safe, added value to BiH’s tourism offer and stimulate economic growth.  The principle of designated eco zones is: to create areas safe from mines, unexploded ordnances (UXOs) and other remnants of the conflict (supporting document to attach to the proposal) equipped with safety services, mountain shelters & accommodation and well maintained trails, be non-hunting areas, well marked and advertised, and with a strong community based approach to developing sustainable programs with a wide range of activities. 49 Lot 2, section 2.1.3 of the GfA

50. These open days are realised with support of the EU funded technical assistance EU CORIN II project 50 Lot 2, section 2.1.3 of the GfA Shortlisted DEZs: Only these areas outlined below will be considered for this call for proposals! One project=one DEZ area covered! Shortlisted DEZs: Only these areas outlined below will be considered for this call for proposals! One project=one DEZ area covered! Sutjeska National Park Kozara National Park Blidinje/Cvrsnica/ Cabulja Protected Area Blidinje/Cvrsnica/ Cabulja Protected Area Una National Park Sipovo (Pliva & Vitorog Mountain area) Tajan Nature Park

51. These open days are realised with support of the EU funded technical assistance EU CORIN II project To create safe and attractive DEZs, the following approach must be reflected in the project proposal addressing all five below identified priority components of the project per Designated Eco Zone location: 51 Lot 2, section 2.1.3 of the GfA Trail development improvement Reconstruction/ Improvement of Mountain Lodges Reconstruction/ Improvement of Mountain Lodges Programme development and design Equipment procurement Bed & breakfast clusters

52. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Each proposal should focus of the list of tasks for a chosen DEZ, but not limit to it.  In addition, each of the shortlisted areas of DEZs contains suggested locations within the area and specifications for the project activities. 52 Lot 2, section 2.1.3 of the GfA

53. These open days are realised with support of the EU funded technical assistance EU CORIN II project Cluster 2:Establishment of heritage trails in BiH  Heritage trails worldwide are growing in popularity  BiH have a particular added value due to the combination of a rich cultural and natural heritage – offering great potential for a wide variety of heritage tours for a wider client base  The aim is to combine a city or region’s tourism products into one or several cohesive tourism products that offer longer stays and therefore stimulate economic growth. 53 Lot 2, section 2.1.3 of the GfA

54. These open days are realised with support of the EU funded technical assistance EU CORIN II project 54 Lot 2, section 2.1.3 of the GfA Shortlisted heritage trails: Only these areas outlined below will be considered for this call for proposals! One project=one heritage trail area covered! Shortlisted heritage trails: Only these areas outlined below will be considered for this call for proposals! One project=one heritage trail area covered! Trebizat Watershed Trebinje & Popovo Polje Sarajevo Museum and National Monument Trail Sarajevo Museum and National Monument Trail

55. These open days are realised with support of the EU funded technical assistance EU CORIN II project Cluster 2:Establishment of heritage trails in BiH The project proposals will relate to the establishment of heritage trails and may include actions (or preferably a combination of such actions), such as those listed in the following five components applicable for projects to target each of the three shortlisted heritage trails’ areas: 55 Lot 2, section 2.1.3 of the GfA programme development and design Bed&breakfast clusters infrastructure works guide training certification Linking a region’s cultural and natural heritage into a multi- purpose trail

56. These open days are realised with support of the EU funded technical assistance EU CORIN II project Cluster 2:Establishment of heritage trails in BiH  Each proposal to focus on the tasks/activities specified under each of the listed components.  In addition, each of shortlisted heritage trails’ areas contains suggested locations for the outlined activities. Cluster 2 applicants must describe:  The tourism product which is the target of its initiative (e.g. cultural activity, sightseeing trail, wine and gastronomic trip, etc.);  The strategy which will be used to reinforce or create its tourism product.  The plan to introduce or reinforce the position of its tourism product on the international market;  How the proposed activities will contribute to achieve its objective. 56 Lot 2, section 2.1.3 of the GfA

57. These open days are realised with support of the EU funded technical assistance EU CORIN II project Cluster 2:Establishment of heritage trails in BiH  Nota bene: Target group/beneficiary identification, assessment and selection, eligible implementing partners, proper implementation, monitoring and evaluation mechanisms of effectiveness of each of listed activities as well as sustainability factors and ownership over provided facilities and support structures should be clearly identified for each activity. Obligatory components of the project proposals under clusters 1 & 2 related to education and marketing  The proposed components of projects related to training, certification and education as well as marketing and development of promotional material should directly be supported in the project under both clusters! 57 Lot 2, section 2.1.3 of the GfA

58. These open days are realised with support of the EU funded technical assistance EU CORIN II project Clusters 1 and 2: Training, certification and educational support: examples of activities for which support is to be foreseen in the project proposal are:  Mountain guide training and certification (cluster 1) – reference to the International Federation of Mountain Guide Associations’ (IFMGA) official training manual for the certification of mountain guides;  B&B Training (clusters 1 and 2) - to focus on the operational, fiscal and hospitality side of establishing Bed and Breakfast accommodation. Training to be foreseen to be held for all B&B grantees in each of the project proposals to be designed under both Lots (set of workshops listed on page 38 of the GfA)  Community based development training (clusters 1 and 2) – the key aspect in promoting community based tourism for conservation and development. The Mountain Institute’s[1] training manual for community development in conservation areas to be the basis for this particular training. [1] For more details, please refer to http://www.mountain.org/tmi/appa.cfm[1] http://www.mountain.org/tmi/appa.cfm  GSS exercises by international standards (cluster 1) – equip and train Mountain rescue services 58 Lot 2, section 2.1.3 of the GfA

59. These open days are realised with support of the EU funded technical assistance EU CORIN II project Clusters 1 and 2: Market research and development of professional promotional material: the following activities should be pursued for all project proposals under clusters 1 and 2: :  Market Research for the respective area to be targeted under the project;  Maps of the project target area;  Website of the project target area (but also to include macro region maps)  Photography (Quality photographs with high resolution and artistic quality)  Publications (leaflets, brochures, catalogues) Nota bene : Related to these two components of the project (education+marketing), the potential applicants may foresee awarding contracts to subcontractors for delivery of required services/supplies in the area of expertise, subject to the procurement rules set out in Annex IV to the standard grant contract. 59 Lot 2, section 2.1.3 of the GfA

60. These open days are realised with support of the EU funded technical assistance EU CORIN II project  actions concerned only or mainly with individual sponsorships for participation in workshops, seminars, conferences, congresses;  actions concerned only or mainly with individual scholarships for studies or training courses;  financial engineering schemes such as revolving funds;  purchase of private property (land, buildings, etc.) for the purposes of implementing a proposal under this scheme;  civil works in buildings or equipment in the ownership of private entrepreneurs. 60 Types of ineligible actions (GfA 2.1.3)

61. These open days are realised with support of the EU funded technical assistance EU CORIN II project Only “eligible costs” can be taken into account for a grant (specified in CfA, Corrigendum No 1 and in Article 14 of the Annex II to the standard grant contract – see Annex H to the application package!)). The budget is therefore both a cost estimate and a ceiling for "eligible costs". The eligible costs must be based on real costs based on supporting documents, not lumps sums (except for subsistence costs and indirect costs where flat-rate funding applies) – pay attention to the standard footnotes in Annex B – Budget for the Action template!. Budget not to refect VAT(see Annex K for VAT exemption procedure!)! Personal income tax: the taxes are incomes taxes that must be paid by your company on behalf of your service providers of employees. According to the law, they are to be borne by your company and reported as expenses under the relevant budget heading (Salaries; gross amounts, local staff) according to the budget for the action (Annex B in the application package)! (introduced in this presentation a posteriori as per Corrigendum No 1) Recommendations to award a grant are always subject to the checking process which precedes the signing of the contract - the checks may request clarifications. Note: The amount of the grant and the percentage of co-financing as a result of the cheking process may not be increased in any case! It is therefore in the applicant's interest to provide a realistic and cost-effective budget! 61 Eligibility of costs:(GfA 2.1.4)

62. These open days are realised with support of the EU funded technical assistance EU CORIN II project A contingency reserve not exceeding 5% of the direct eligible costs may be included in the Budget of the Action. It can only be used with the prior written authorisation of the Contracting Authority. 62 Eligibility of costs:(GfA 2.1.4) CONTINGENCY RESERVE

63. These open days are realised with support of the EU funded technical assistance EU CORIN II project A fixed percentage not exceeding 7% of the total amount of direct eligible costs of the Action may be claimed as indirect costs to cover the administrative overheads incurred by the Beneficiary for the Action. Indirect costs are eligible provided that they do not include costs assigned to another heading of the budget of this Contract. Any contributions in kind made by the Beneficiary or the Beneficiary’s partners or any other source, (to be listed in Section I.4 of the application form), do not represent actual expenditure and are not eligible costs. They may not be treated as co-financing by the Beneficiary. The cost of staff assigned to the Action is not a contribution in kind and may be considered as co-financing in the Budget for the Action when paid by the Beneficiary or his partners. 63 Eligibility of costs:(GfA 2.1.4) ELIGIBLE DIRECT COSTS (OVERHEADS) CONTRIBUTIONS IN KIND

64. These open days are realised with support of the EU funded technical assistance EU CORIN II project Ineligible costs The following costs are not eligible:  debts and provisions for losses or debts;  interest owed;  items already financed in another framework;  purchases of land or buildings;  currency exchange losses;  taxes, including VAT, unless the Beneficiary (or the Beneficiary’s partners) cannot reclaim them and the applicable regulations do not forbid coverage of taxes – see Annex K of the application package on VAT and customs exemption!  credits to third parties. By derogation from Article 14.2 of the General Conditions to the Standard Grant Contract (see Annex H_2 of the Guidelines), the following direct costs are also not eligible:  financial service cost (bank charges, cost of guarantees and similar charges)  fines, financial penalties and expenses of litigation  purchase costs for used (second hand) equipment. (introduced in this presentation a posteriori as per Corrigendum No 1) 64 Eligibility of costs:(GfA 2.1.4)

65. E APPLICATION PACKAGE 65

66. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Annex A: Grant Application Form (Word format)  Annex B: Budget (Excel format)  Annex C: Logical Framework (Excel format)  Annex D: Legal Entity Sheet (Excel format)  Annex E: Financial identification form  Annex F: Statement of partnership  Annex G: Declaration by the applicant DOCUMENTS FOR INFORMATION  Annex H: Standard Contract (Word format) with annexes II, IV, V,VI,VII and VIII  Annex I: Daily allowance rates (Per diem)  Annex J: Project Cycle Management Guidelines  ANNEX K: Instructions on VAT exemption 66 What is the application package made of?

67. These open days are realised with support of the EU funded technical assistance EU CORIN II project Grant Application form contains the following Sections: PART A Concept note - instructions for drafting PART B Full application form Section I The Action ( title, location, cost of the action, summary, objectives, relevance, descrption of the action, methodology, duration, action plan, sustainability etc.) Section II The Applicant ( identity, profile, category, sector, target groups, experience, resources, management board etc.) Section III Partners of the Applicant participating in the Action Section IV Associates of the Applicant participating in the Action Section V Checklist Section VI Declaration by the Applicant Section VII Assesment grid 67 Annex A: Grant Application form

68. These open days are realised with support of the EU funded technical assistance EU CORIN II project Budget for the Action is an Excel formate, containing 2 sheets: 1. Budget for the Action, which is a detailed budget breakdown of the project - pay attention to the standard footnotes! To be in EUR! Currency rate: 1.95583 BAM = 1 € - see offical website: http://ec.europa.eu/budget/inforeuro/index.cfm?Language=en 2.Sources of funding - to indicate percentages of the mached funds (EU requested contribution and co-financing). Main budget headings: Human resources Travel Equipment and supplies Local office Other costs, services Other Contingency reserve Administrative costs 68 Annex B – Budget (Excel format)

69. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Annex C: Logical Framework (Excel format)  Annex D: Legal Entity Sheet (Excel format) – depending upon a nature of the legal entity, there are forms for: public companies and public entities (individuals are not relevant to the Call) with related details ( type of company, name, address, town/city, place date and number of registration, VAT, contact details etc. with name, function and signature of the authorised representative, date and stamp )  Annex E: Financial identification form – account ( name, address, town/city, country), and line bank ( name, adress, town/city, country, account number, IBAN – if applicable ) related details with stamp and signature of the bank representative and signature and date of the account holder  Annex F: Statement of partnership ( required by the CA from all partners to acknowledge ensuring the action runs smoothly, by agreeing to the principles of good partnership practice set out in the document )  Annex G: Declaration by the applicant ( declaring compliance to the crtieria of the Call and specified provisions of the Application form) 69 All other Annexes (C,D,E,F,G,H,I,J and K)

70. These open days are realised with support of the EU funded technical assistance EU CORIN II project DOCUMENTS FOR INFORMATION  ANNEX H: Standard EU funded grant Contract (Word format) with annexes II, IV, V,VI,VII and VIII ( relevant website indicated on the last page of the GfA )  Annex I: Daily allowance rates (Per diem) ( relevant website indicated on the last page of the GfA )  Annex J: Project Cycle Management Guidelines ( relevant website indicated on the last page of the GfA )  ANNEX K: Instructions on VAT exemption ( scanned version available) NOTA BENE: grants cannot have purpose of making profit for the grant beneficiary as a direct result of the activities funded from the grant! 70 All other Annexes (C,D,E,F,G,H,I,J and K)

71. F EVALUATION OF PROJECTS 71

72. These open days are realised with support of the EU funded technical assistance EU CORIN II project 72 Evaluation and selection of applications (GfA 2.3) Relevance, effectiveness and feasibility and sustainability of the action is evaluated (evaluation grid, page 50 of the GfA). Only the Concept Notes with a score of a minimum of 12 points under "Relevance" as well as a minimum total score of 30 points will be considered for pre-selection. An evaluation of the quality of the proposals is carried out in accordance with the two types of evaluation criteria set out in the Evaluation Grid (page 52 of the GfA): selection (evaluate the applicants' financial and operational capacity )and award (quality of proposals against the set objectives and priorities of the Call) criteria STEP 2: EVALUATION OF THE CONCEPT NOTE Otvaranje ponuda i administrativna provjera STEP 3: EVALUATION OF THE APPLICATION FORM The deadline has been respected.The application form satisfies all the criteria specified in points 1-5 of the Checklist (section V of part B of the grant application form). STEP 1: OPENING SESSION AND ADMINISTRATIVE CHECK

73. These open days are realised with support of the EU funded technical assistance EU CORIN II project (introduced in this presentation a posteriori as per Corrigendum No 1) 73 (Evaluation grid – concept note GfA 2.3.) SectionMaximum score 2. Relevance of the action15 3. Effectiveness and feasibility of the action 25 4. Sustainability of the action10 Maximum total score50 Only the concept notes which have been given a score of minimum of 12 points, as well as A minimum total score of 30 points, will be considered for pre- selection

74. These open days are realised with support of the EU funded technical assistance EU CORIN II project 74 (Evaluation grid – full application form, GfA 2.3.) SectionMaximum score 1. Financial and operational capacity 20 2. Relevance25 3. Methodology25 4. Sustainabily15 5. Budget and cost- effectiveness 15 Maximum total score100 If the total average score is less than 12 points, the application will be rejected If the total average score is less than 20 points, the application will be rejected.

75. These open days are realised with support of the EU funded technical assistance EU CORIN II project Provisional selection  Following the evaluation, a table list with the applications ranked according to their score and within the available financial envelope will be established as well as a reserve list following the same criteria. NOTA BENE: The procedure applied for evaluating the full application form submitted for clusters 1 and 2 under Lot 2 will be based upon the following principles: *All proposals will be evaluated in accordance with the standard evaluation procedure (see Section 2.3), regardless of the location they target and ranked in line with the total scoring. *Once the ranking list is finalised, not more than 1 grant may be awarded for a specific location under each of the two clusters. It will be awarded to the highest ranking applicant covering that location. The Delegation of the European Commission to Bosnia and Herzegovina reserves the right not to award a grant for each location identified under this Call. 75 Evaluation and selection of applications (GfA 2.3)

76. These open days are realised with support of the EU funded technical assistance EU CORIN II project STEP 4: ELIGIBILITY OF THE APPLICANT AND PARTNERS  The eligibility verification, based on the supporting documents requested by the Contracting Authority (see section 2.4) will only be performed for the applications that have been provisionally selected according to their score and within the available financial envelope.  The Declaration by the applicant - cross-checked with the supporting documents provided by the applicant.  The eligibility of the applicant, the partners, and the action – to be verified according to the criteria set out in sections 2.1.1, 2.1.2 and 2.1.3.  Following the above analysis and if necessary, any rejected application will be replaced by the next best placed application in the reserve list that falls within the available financial envelope, which will then be examined for the eligibility of its applicant and the partners. 76 Evaluation and selection of applications (GfA 2.3)

77. These open days are realised with support of the EU funded technical assistance EU CORIN II project  The statutes or articles of association of the applicant organisation and of each partner organisation  Where the grant requested exceeds EUR 500 000 (EUR 100 000 for an operating grant), an external audit report produced by an approved auditor, certifying the applicant's accounts for the last financial year available and giving an assessment of the viability of the applicant  Copy of the applicant’s latest accounts (the profit and loss account and the balance sheet for the previous financial year for which the accounts have been closed  Legal entity sheet (see annex D of these Guidelines) duly completed and signed by the applicant, accompanied by the justifying documents which are requested therein – in original!(or the legal entity number for those who has already signed the contract with CA)  A financial identification form conforming to the model attached at Annex E of these Guidelines, certified by the bank to which the payments will be made – in original! 77 Submission of supporting documents for provisionally selected proposals (GfA 2.4)

78. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Statements of partnership (using the template provided in the application form), signed by the applicant and all partners involved the document should be signed by an authorised person.  Curricula vitae of the main staff members involved in the implementation of the project enabling evaluation of technical and management capacity of the organisation.  Declaration signed, dated and stamped by the applicant to the effect that they do not fall into any of the categories listed in point 2.1..1 (2) of the present guidelines.  where applicable (for projects involving infrastructural works) supporting documentation related to the site of intervention e.g. proof of ownership, proof of legal administration of the site, permits etc.  The supporting documents requested must be supplied in the form of originals or photocopies of the said originals certified as true by an authorised independent body. 78 Submission of supporting documents for provisionally selected proposals (GfA 2.4)

79. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Where such documents are in one of the official languages of the European Union other than English, or in the language of the country where the action is implemented, a translation into the language of the call for proposals (English) of the relevant parts of these documents, proving the applicant’s eligibility, must be attached and will prevail for the purpose of analysing the proposal.  If these documents are not provided before the set deadline indicated in the request for supporting documents sent to the applicant by the Contracting Authority, the application may be rejected. Based on the verification of the supporting documents by the Evaluation Committee, it will make a final recommendation to the Contracting Authority which will decide on the award of grants. 79 Submission of supporting documents for provisionally selected proposals (GfA 2.4)

80. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Applicants will be informed in writing of the Contracting Authority’s decision on their application.  A decision to reject an application or not to award a grant will be based on the grounds specified in this section (e.g. The application received after the closing date, ineligibility or the applicant or partner(s), the action was ineligible etc.).  Indicative timetable regarding publication of the Call, evaluation and contract award including contract signature is available in Sub-section 2.5.2 80 Notification of the Contracting Authority’s decision (GfA 2.5)

81. These open days are realised with support of the EU funded technical assistance EU CORIN II project Some of the rights and obligations that the contract establishes concern: Audit firm Final amount of the grant Failure to meet the objectives Amendments to the contract and variations within the budget Reports Additional information Payments Accounts of the action Expenditure verification Publicity etc. 81 Conditions applicable to implementation of the action following the CA decision to award a grant (GfA 2.6)

82. G ADDITIONAL INFORMATION 82

83. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Please note that the prior registration in PADOR[1] for applicants and their partners for this Call for proposal is obligatory.[1]  [1]PADOR is an on-line database in which organisations register themselves and update regularly their data. [1]  Data provided by organisations in PADOR is used by the European Commission for checking the eligibility of the organisations that participate in calls for proposals  For further information on PADOR, please consult the following website: http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm Helpdesk for questions related to the functioning of PADOR: Europeaid-ON-LINE-REGISTRATION-HD@ec.europa.eu http://ec.europa.eu/europeaid/work/onlineservices/pador/index_en.htm Europeaid-ON-LINE-REGISTRATION-HD@ec.europa.eu 83 How to apply and the procedures to follow(GfA 2.2)

84. These open days are realised with support of the EU funded technical assistance EU CORIN II project Application form  This is an open Call for Proposals, where all documents are submitted at one stage (Concept Note and full proposal).  Keep strictly to the format of the application and fill in the paragraphs and the pages in order.  Applicants must apply in English.  Any error or major discrepancy in the Concept Note or in the application form may lead to the rejection of the application  Applications must be bound (no loose papers). Hand-written applications will not be accepted. 84 How to apply and the procedures to follow(GfA 2.2)

85. These open days are realised with support of the EU funded technical assistance EU CORIN II project Applications must be received in a sealed envelope by registered mail, private courier service or by hand- delivery (a signed and dated certificate of receipt will be given to the deliverer) at the address below: 85 How to apply and the procedures to follow (GfA 2.2) Postal address Delegation of the European Commission to Bosnia and Herzegovina Procurement Skenderija 3a 71 000 Sarajevo Bosnia and Herzegovina Postal address Delegation of the European Commission to Bosnia and Herzegovina Procurement Skenderija 3a 71 000 Sarajevo Bosnia and Herzegovina Postal address:

86. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Applications sent by any other means (e.g. by fax or by e-mail) or delivered to other addresses will be rejected.  Applications (concept note, full application form, budget, logical framework) must be submitted in one original and three copies (in A4 size, each bound).  The complete application form (part A: concept note and part B: full application form), budget and logical framework must also be supplied in electronic format (CD-Rom).  The electronic format must contain exactly the same proposal as the paper version enclosed.  Each component of the application (concept note, application form, budget and logical framework) must be submitted in a separate and unique electronic file (for example, the application form must not be split into several different files).  The Checklist (Section V of part B the grant application form) and the Declaration by the applicant (Section VI of part B of the grant application form) must be stapled separately and enclosed in the envelope 86 How to apply and the procedures to follow(GfA 2.2)

87. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Where an applicant sends several different proposals, each one has to be sent separately.  The outer envelope must bear the reference number and the title of the call for proposals, including the title and number of the lot (and clusters under Lot 2), together with the title, the full name and address of the applicant, and the words "Not to be opened before the opening session" and" Ne otvarati prije zvanicnog otvaranja ".  Applicants must verify that their application is complete using the checklist (section V of part B of the grant application form). Incomplete applications will be rejected. 87 How to apply and the procedures to follow(GfA 2.2)

88. These open days are realised with support of the EU funded technical assistance EU CORIN II project Deadline for receipt of applications  The deadline for the submission of applications is 15th October 2009 at 16:00 local time, as evidenced by the date of dispatch, the postmark or the date of the deposit slip. Any application received after the deadline will automatically be rejected even if the postmark indicates a date preceding the deadline or if the delay is due to the private courier service.  In the case of hand-deliveries, the deadline for receipt is 15th October 2009 at 16.00hours local time as evidenced by the signed and dated receipt. Any application submitted after the deadline will automatically be rejected. 88 How to apply and the procedures to follow(GfA 2.2)

89. These open days are realised with support of the EU funded technical assistance EU CORIN II project Further information  Questions may be sent by e-mail or by fax no later than 21 days before the deadline for the submission of proposals to the addresse(s), indicating clearly the reference of the call for proposals: E-mail address: Delegation-BIH-Procurement@ec.europa.euDelegation-BIH-Procurement@ec.europa.eu Fax: + 387 33 666 037 (addressed to the Delegation of the European Commission to Bosnia and Herzegovina, Contracts and Finance Section – Procurement).  Contracting Authority has no obligation to provide further clarifications after this date.  Replies will be given no later than 11 days before the deadline for the receipt of proposals. 89 How to apply and the procedures to follow(GfA 2.2)

90. These open days are realised with support of the EU funded technical assistance EU CORIN II project  Questions that may be relevant to other applicants, together with the answers, will be published on the internet at website: http://www.delbih.ec.europa.eu  All questions related to PADOR registration should be addressed to the PADOR helpdesk:  europeaid-on-line-registration-hd@ec.europa.eu europeaid-on-line-registration-hd@ec.europa.eu In the interest of equal treatment of applicants, the Contracting Authority cannot give a prior opinion on the eligibility of an applicant, a partner or an action or specific activities. 90 How to apply and the procedures to follow(GfA 2.2)

91. These open days are realised with support of the EU funded technical assistance EU CORIN II project EU grant procedures: http://ec.europa.eu/europeaid/work/procedures/implement ation/grants/index_en.htm DAILY ALLOWANCE RATES (PER DIEM): http://ec.europa.eu/europeaid/work/procedures/implement ation/index_en.htm PROJECT CYCLE MANAGEMENT GUIDELINES: http://ec.europa.eu/europeaid/multimedia/publications/pub lications/manuals-tools/t101_en.htm 91 USEFUL LINKS

92. These open days are realised with support of the EU funded technical assistance EU CORIN II project 92 THANK YOU FOR YOUR ATTENTION!