1. Using MS-Project INFS 4810

2. MS-Project: 3 Major Parts 1. Project Planning 2. Project Execution & Tracking 3. Project Reporting

3. Overview of 3 Parts Make Time & Cost Estimates Save Baseline Enter Actual Time & Cost Create Tracking Reports Project PlanningProject Execution Project Reporting

4. 1. Project Planning Enter work tasks Enter work tasks Group tasks (rollup) where possible Group tasks (rollup) where possible Estimate time durations of each task Estimate time durations of each task Define sequence of events (Predecessors) Define sequence of events (Predecessors) Assign resources to tasks Assign resources to tasks

5. 1. Project Planning (continued) Use Resource Sheet View to enter people & materials Use Resource Sheet View to enter people & materials People are type “Work” People are type “Work” Materials are type “Materials” Materials are type “Materials” Enter hourly rate for people or unit cost for material Enter hourly rate for people or unit cost for material Enter Fixed costs in Gantt Chart View / Table: Cost Enter Fixed costs in Gantt Chart View / Table: Cost Save BASELINE when ALL project planning is completed Save BASELINE when ALL project planning is completed

6. 2. Project Execution & Tracking You MUST save Baseline before you start to enter Actual hours & costs You MUST save Baseline before you start to enter Actual hours & costs Start project work & enter Actual hours & costs Start project work & enter Actual hours & costs Switch to Tracking Gantt Chart Switch to Tracking Gantt Chart Top (light) Bar = Baseline Time Estimate Top (light) Bar = Baseline Time Estimate Bottom (dark) Bar = Actual Time Duration Bottom (dark) Bar = Actual Time Duration

7. 3. Project Reporting Found under View / Reports Found under View / Reports Use Overview / Project Summary for summary report Use Overview / Project Summary for summary report Detailed Reports: Detailed Reports: Current Activities – status of task assignments Current Activities – status of task assignments Costs / Budget – compares budget to actual Costs / Budget – compares budget to actual Costs / Earned Value – displays tracking metrics Costs / Earned Value – displays tracking metrics