1. WWW.CCC-TRAN.ORG CCCTran Electronic Transcripts for California CCCApply/CCCTran Workshop 2009

2. WWW.CCC-TRAN.ORG Statewide Electronic Transcripts CCCTran UCCSUCCCK-12AICCU Provide secure electronic transcript exchange between all California colleges

3. WWW.CCC-TRAN.ORG CCCTran - Vision

4. My Academic Plan (MAP) www.socccd.edu/map 1.What is your Goal? 1.Certificate 2.Associates Degree 3.Transfer to University 2.Where would you like to transfer? 1.CSU 2.UC 3.Private 3.Select Your College and Major 4.Select Your Courses 5.Schedule Your Courses 6.Review Your Plan with a Counselor

5. WWW.CCC-TRAN.ORG Current Status Launched into Production – July 2007 Currently 45 colleges Participants 31 California Community Colleges 12 California State University –2 CSU’s are in procurement University of California –UC Santa Barbara Proof of Concept Independents –National University –University of Phoenix

6. Participating Institutions American River Bakersfield Butte Canada Cerro Coso Chaffey College of San Mateo College of the Sequoias Cosumnes River Crafton Hills Cypress DeAnza El Camino CSU Channel Islands CSU Chico CSU East Bay CSU Fullerton CSU Long Beach CSU Monterey Bay CSU Northridge CSU Sacramento CSU San Bernardino San Diego State San Francisco State San Jose State National University University of Phoenix WWW.CCC-TRAN.ORG Evergreen Valley Folsom Lake Fullerton Hartnell Merced MiraCosta Moorpark Oxnard Palomar Porterville Riverside Sacramento City San Bernardino Vly San Jose City Santa Rosa Shasta Skyline Ventura

7. Major Functionality Manual or Automated processing Support for national standards – XML & EDI Common CCCTran Data Dictionary Automated email messaging Standardized transcript layouts Request View status View/Download Transcripts Process Request Hold? Response Fulfillment Transcript RecipientTranscript Source Pull Push

8. Institutions Outside California System Diagram CSU CCC

9. Request Options

11. Fulfillment Workflow Steps

12. WWW.CCC-TRAN.ORG Common Transcript Views GEN-ED BRIEF FULL

13. WWW.CCC-TRAN.ORG Conservative Transcript Costs

14. In Development Composite Transcript Request System K-12 Transcripts from California School Information Services (CSIS) Wrap-up XML Functionality Via SPEEDE Server Ideas Secure Communications between colleges Attachments

15. WWW.CCC-TRAN.ORG What are the Benefits? Facilitates transcripts on demand, in seconds One system - college and high school transcripts Eliminate Communication Frustration Reduce staff time, paper, and postage costs Eliminate errors from OCR and re-keying Feed Data directly into Degree Audit, & SIS Standard Views with Legend for Document Management Eliminate fraud Go green - go paperless

16. WWW.CCC-TRAN.ORG Basic Steps for Implementing Download and sign the Institution Agreement Get Training from Xap Review CCCTran Implementation guide Obtain code & mentoring from another college Programming (2 weeks+ ???) Credentials Solutions Test with trading partners Document internal business processes Go Live!

17. WWW.CCC-TRAN.ORG Questions?

18. WWW.CCC-TRAN.ORG Further Information Website: http://www.ccc-tran.orghttp://www.ccc-tran.org CCCTran Project Team –Keith Francokeith@xap.comkeith@xap.com Regional Sales Manager – Xap –Tim Calhooncalhoonti@cccnext.netcalhoonti@cccnext.net Project Director – CCC Technology Center –Leonard Robisonlenny.robison@sbcglobal.netlenny.robison@sbcglobal.net Project Manager – CCCTran –Catherine McKenziecmkenzi@cccco.educmkenzi@cccco.edu Project Monitor – CCCCO

19. FERPA Reference “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99.31): –School officials with legitimate educational interest; –Other schools to which a student is transferring; –Specified officials for audit or evaluation purposes; –Appropriate parties in connection with financial aid to a student;…”