1. Presented by: Meagan Sage, Associate Director of Student Activities January 16, 2013

2.  Introduce Club & Organization leaders to the Student Activities staff and their areas of expertise  Highlight resources available to Clubs & Organizations through Student Activities  Review best practices in programming related to risk management  Answer questions & help Club & Organization leadership get off on the right foot for a great second half of the year

3.  Introduce yourselves!  Name  Organization  Position within organization

4. Scott Lyons, Director Leadership, SGA, Greek Life – he knows it all! Laurie Lapane, Associate Director Leadership, Spiritual Life, Community Service Meagan Sage, Associate Director Programming & Event Planning, UIB, Spirit/Traditions Matthew Gilsbach, Assistant Director for Greek Life Greek Life Patty Cross, Schedule Coordinator Queen of Scheduling! Jessica Grady, Assistant Director for Clubs & Orgs SGA, Clubs & Orgs, Leadership, Student Media Ryan Edmonds, Assistant Director for Operations Resource Room, Facility Setups, Operations needs

5.  Jessica is out on maternity leave until May 1  In the meantime, you have plenty of resources!  Annie Chenon, Clubs & Organizations Student Assistant at CBCSI - annie.chenon@jwu.eduannie.chenon@jwu.edu  Julia Blomqvist, Business Manager Student Assistant at CBCSI – julia.blomqvist@jwu.edujulia.blomqvist@jwu.edu  Meagan Sage, Associate Director of Student Activities – msage@jwu.edu msage@jwu.edu At Harborside Monday, Wednesday afternoon, and Thursday At CBCSI Tuesday, Wednesday morning, and Friday

6.  Offers printing & other services to recognized Clubs & Organizations, including:  Printing free 40 copies/day/club  2 Student Designers to assist with posters, flyers, etc.  Large sized poster printer  Assistance with marketing ideas  Other services including lamination, cutting, etc.  Stamps for all university-approved events  Poster Design Request Form & Flyer Approval Form on the Involvement Network  Email jwuresourceroom@gmail.com

7.  Want your organization’s poster or flyer advertised on the television kiosks around campus? This is FREE and a great way to promote!  For kiosk systems overseen by Student Activities (in Residence Halls, commuter lounge, CBCSI, etc.), simply click the box on the Flyer Approval Form to have your flyer uploaded (MUST be a.jpg file)  For kiosk systems in CCCE and HAC: email a powerpoint slide with your flyer or event information to: Michelle Couture at michelle.couture@jwu.edu (HAC) and Karin Lucier at karin.lucier@jwu.edu (CCCE)michelle.couture@jwu.edukarin.lucier@jwu.edu

8.  Clubs can request free Pepsi products for club- sponsored on-campus events:  Must request 2 weeks in advance  Only available for events, not meetings  Request through Involvement Network – Pepsi Product Request Form  Once approved, pick up at Student Activities @ Harborside

9.  Our staff can assist with leadership programs for your club or organization  Many of us have expertise in different areas of Leadership Development – ask us to help with a retreat or training session!  We have a Leadership Library full of books on leadership, icebreakers, etc. – visit the Leadership office on the 2 nd floor of CBCSI for more info!  Send new members of your club to Emerging Leaders –it’s a great way to grow your organization!

10.  Make your event a successful one!  All of our staff has experience with event planning – we’re happy to sit and talk through the details of your event with you  Ryan Edmonds – Operations for CBCSI/Pepsi Forum/Schneider Auditorium/Gaebe Commons  Meagan Sage – Operations for HRC Lounge & Conference Room

11.  Does your organization have a facebook or twitter page? Friend/follow Student Activities:  Facebook: JWU Providence Student Activities  Twitter: @JWURIActivities  Want help promoting your events? Email Emily Greagori – Student Activities Marketing Assistant – efg863@jwu.eduefg863@jwu.edu  Want help with your club’s social media or want to post somethingon jwuLink? Email Sierra Barter – Social Media Coordinator – sierra.barter@jwu.edusierra.barter@jwu.edu

12.  Ticket printing for events: msage@jwu.edumsage@jwu.edu  Campus Herald  Do you want to place an ad in the newspaper promoting your club or an event, or do you have an idea for a great story?  Email JWUcampusherald@gmail.comJWUcampusherald@gmail.com

13. Other important info to note...

14.  Fundraising  Be sure Student Activities knows what fundraiser you’re doing, where, etc. – this will help prevent overlap  When asking for donations:  Notify Meagan Sage/Annie Chenon who you are asking and what you’re asking for to get approval  Do NOT ask departments for donations

15.  Sound permits  For events in outdoor locations (including Gaebe Commons, Xavier Courtyard, and Harborside Greenspace), a sound permit is needed  Apply at Providence City Hall at LEAST one week in advance (usually 2!)  Permits are $25 paid for by your club/organization  Parking permits  For guest speakers or performers, parking permits are no longer available  Student activities DOES have a parking list available to provide to performers if needed

16.  Safety at events  When an event has more than 100 people estimated in attendance, or it is “high risk” Safety & Security details should be hired for the event  1 CSS officer per 100 attendees  Minimum of 3 hours, $26/hour, paid for by club  Must be requested 2 weeks in advance  Student Activities can assist with requesting CS&S at events

17.  Raffles  For all raffles where CASH is the prize, a raffle permit must be obtained from the RI State Police  Raffles where the prize is an item, gift card, etc., do NOT need a raffle permit  For assistance getting a raffle permit, meet with Meagan Sage in Student Activities  Games of Chance  For games of chance including Casino Nights, poker tournaments, etc:  If admission/participation is FREE, these are allowed  If there is a charge to play/participate, a permit must be obtained

18. Questions? Upcoming Events you want to announce?? Appropriations Workshop: 2/4 6-7:30pm, Xavier 204 Next CEO: Wednesday 2/13 One Ton Sundae 1/30, 12-3pm, Gaebe Snoball 2/2 Tickets on sale: ww.jwuprovtickets.comww.jwuprovtickets.com