1. Alternative Dissemination Methods of UPOU Course Materials by Michael Alcaraz and Eric Guillermo by Michael Alcaraz and Eric Guillermo Submitted in partial fulfillment of the requirements for ENG157 Submitted in partial fulfillment of the requirements for ENG157 2T 2013-2014 2T 2013-2014

2. Intro and Background Current UPOU delivery methods Current UPOU delivery methods Need for an alternative method Need for an alternative method Problems and Issues related to current method of deliver Problems and Issues related to current method of deliver Alternative methods of delivery which this proposal hopes to address Alternative methods of delivery which this proposal hopes to address

3. Project Description and Scope Two options that would be studied Two options that would be studied First option: printable course material First option: printable course material Second option: ‘Book’ exchange program in specific Learning Centers Second option: ‘Book’ exchange program in specific Learning Centers

4. Project Description and Scope Option 1 involves use of existing UPOU web commerce infrastructure Option 1 involves use of existing UPOU web commerce infrastructure Enable students to print course materials Enable students to print course materials Offer at affordable, lesser price than printed UPOU text Offer at affordable, lesser price than printed UPOU text

5. Project Description and Scope Option 2 will need further investigation and study to see if LCs can handle logistics of the exchange program Option 2 will need further investigation and study to see if LCs can handle logistics of the exchange program Need for storage space Need for storage space Need for web-base inventory software for tracking course materials Need for web-base inventory software for tracking course materials

6. Benefits UPOU students will have access to cheaper, printable course materials UPOU students will have access to cheaper, printable course materials DE students can also get ‘free’ course materials in exchange for their used ones. DE students can also get ‘free’ course materials in exchange for their used ones. Environment friendly - recycling and reusing old course materials Environment friendly - recycling and reusing old course materials

7. Limitations of the Study This proposal intends to initially implement the second option in a single LC This proposal intends to initially implement the second option in a single LC Budget and logistical constraints Budget and logistical constraints The proposal does not intend to replace existing infrastructure but to augment it The proposal does not intend to replace existing infrastructure but to augment it

8. Method and Approach Initial information gathering phase to know more about issues and problems (logistics etc.) Initial information gathering phase to know more about issues and problems (logistics etc.) Draft framework of solving existing problems Draft framework of solving existing problems Write, test and debug inventory software Write, test and debug inventory software Implement in a selected LC Implement in a selected LC

9. Qualifications Author of proposed study has professional experience in project management and implementation, web-based software development. Author of proposed study has professional experience in project management and implementation, web-based software development.

10. Project Schedule TaskEstimated time in daysCheckpoint/Milestone Contact appropriate UPOU personnel for course material information 2-3 days Current prices and list of available course materials; sales history and volume Also, the production time for current course materials Contact UPOU IT personnel in charge of web-based course material ordering application 2-3 days Determine accessibility and ease of adding other product entries in the database Survey of DE students re: book exchange program 7 daysFeedback and opinion of DE students on propose book exchange program Get authorization from UPOU admin and contact LCs on logistical capabilities 5 daysAssessment of LCs logistical capabilities for the book exchange Project working outline1-2 days Project framework / primary reference document Book exchange web application Design, testing, debug, beta test and rollout 30 daysWeb-based inventory application for book exchange that LC coordinators can use to track course materials. DE students can also check on available course materials for exchange Finalize pricing, availability of printable course materials, descriptions and screen shots and upload to web ordering system. 3-5 days Get approval of UPOU administration on pricing of printable course materials for final release online. Creation of information dissemination campaign materials on new available options for course materials to UPOU faculty and students. 1-2 daysThis would be a continuous campaign via email, social media etc. to creat awareness in the UPOU community Project evaluationAfter launch, gather data for 2 semesters or 3 trimesters on the response, feedback and general acceptance of the project.

11. Estimated Budget Requirements ItemUnitCostTotal UPOU IT staff to maintain order web site 1800024000 Development of web-application for LCs; 150,00050000 UPOU LC staff assistant OR student assistant 1 per LC600060000 134,000*

12. Conclusion Primary beneficiaries DE students Primary beneficiaries DE students Enable UPOU to save on printing and shipping costs, have course materials that are easily edited and updated Enable UPOU to save on printing and shipping costs, have course materials that are easily edited and updated DE students would have other options of getting course materials that are relatively cheaper than the traditional one being currently used DE students would have other options of getting course materials that are relatively cheaper than the traditional one being currently used