1. Wisconsin Students Go 2 College Site Coordinator Training

2. Agenda Introductions Preparing for a College Application event During College Application event After the College Application event Questions

3. THE BASICS Focuses on first-generation students Occurs in the fall (October – November) Takes place during the school day Requires collaboration (K-12/HE) Utilizes existing networks and infrastructure Promotes College-Going Culture Uses school personnel and volunteers – low cost

4. “Sometimes a student going to college is as simple as someone helping them to apply.” (J. Watts, 2010)

5. Share information and build awareness Provide individualized advising Assist with application completion Engage parents and community Make decisions and plan ahead GOALS

6. PREPARING YOUR SCHOOL, STUDENTS AND VOLUNTEERS FOR THE COLLEGE APPLICATION CAMPAIGN EVENT

7. Site Coordinator Manual http://www.tools4college.org

9. Site Coordinator Manual http://www.tools4college.org Spring or Start of School Year  During spring course enrollment meetings with juniors, make each student aware of the College Application program and encourage them to begin thinking about and researching the colleges and universities to which they want to apply  Review the current Site Coordinator Manual as provided by your State Coordinator  Establish a school team to assist with your school’s preparations; host first meeting  Add the College Application event to your school’s master calendar  Reserve the computer facilities for your school’s College Application event  Ensure you have adequate counts of fee waivers for those students who are unable to afford the application fees. Contact the College Board, ACT, or NACAC if additional waivers are needed. Links to these resources are included in this manual. 8 weeks prior to event, Week of:_____________  Confirm that your school’s information is listed correctly on the state’s College Application event website. Contact your State Coordinator if there are issues.  Communicate the opportunity to students, families, and the community using the information letters available in this manual. This is a great way to recruit volunteers!  Communicate with volunteers for your event using the letters in this manual, or by making announcements at school meetings, PTA/PTO meetings, and/or parent nights. If your school has a criminal background check requirement, be sure to follow those guidelines.

10. 7 weeks prior to your event, Week of:_____________  Arrange a schedule for your event, including which groups or classes of students will participate at what time.  Encourage students to begin college research. Use College Board’s Big Future https://bigfuture.collegeboard.org/‎, Education Trust’s www.collegeresults.org, and other appropriate resources.https://bigfuture.collegeboard.org/www.collegeresults.org  Review supplemental activities provided in this manual and determine which activities you want to use to make your school’s event fun and exciting.  Encourage teachers to begin connecting classroom lessons to your College Application program. Suggestions are included in this manual. 6 weeks prior to your event, Week of:_____________  Provide eligible students with application fee waiver information. Discuss or create worksheet with payment options for students who do not qualify for fee waivers.  Begin implementing College Application event supplemental activities. Recommendations are included in this manual.  Contact the Mayor’s office to have your College Application Day(s) proclaimed. If other schools in your district are hosting events, coordinate with them on the request. 5 weeks prior to your event, Week of: _____________  Reconfirm that computer facilities are reserved for the event and that your school’s technology coordinator is ready and willing to serve should any technology issues arise. Timeline and Checklist Page 1. 4 weeks prior to your event, Week of: _____________  Create a schedule for volunteers, taking into account the availability of your volunteers, as well as breaks and lunch. 3 weeks prior to your event, Week of: _____________  Remind parents of your school’s College Application event using the phone tree, and let them know that their students may need their help to prepare. Suggested information to share is included in this manual.  Send a message to your volunteers to give them the details of your event, including when/where to meet. 2 weeks prior to your event, Week of: _____________  Remind teachers, counselors and administrators of the event schedule and ensure all seniors will have the opportunity to participate.  Be sure that you have and use event materials provided by the State Coordinator.

11. __ Pre-event preparation: first steps  Print and Review Wisconsin Students Go 2 College Site Coordinator manual  Identify and reserve site for the College Application event  Add College Application event to school calendar  Identify a School Team to build support and assist with tasks; use Resources Audit available in this manual to identify members of team  Host school team meeting to discuss implementation of program at your school  Ensure you have adequate counts of ACT, SAT, and/or NACAC fee waivers __ Communicate opportunity to students, their families, and the local community  By information letters  By phone blasts  By posting information on school website, school newsletter, school marquee  Pre-event press release __ Prepare students for the event  Focus on activities that encourage students to research and identify schools that are the best fit for them. Use College Board’s Big Future website and the College Research Worksheet available in this manual.  Sponsor and/or support participation in college fairs or college visits  Distribute College Application Worksheet for students to complete before event  Implement college exploration and preparation assignments in classrooms  Identify and meet with students eligible for application fee waivers __ Implement school-wide activities to build awareness and enthusiasm  College t-shirt/sweatshirt days  College wall bulletin boards  “Ask Me!” signs on offices and classroom doors  Door decorating contests  Morning announcements  Guest speakers  Parent/Student Nights  Engage underclassmen in school’s College Application Campaign event __ Get volunteers involved to assist with the event  Communicate with volunteers (letter and/or email)  Assign tasks  Ensure volunteers have “Ask Me!” stickers __ HOLD COLLEGE APPLICATION EVENT!  Ensure students receive a 10 Steps document before they begin applying  Ensure students register for the FAFSA PIN  Ensure students sign-out  Ensure students receive Next Steps, and FAFSA Completion flyers Site Coordinator Checklist from Manual

12. Saturday, Feb. 7 th 2:00 P.M. Fond du Lac Marian University Kenosha Gateway Technical College Milwaukee Washington HS of Information Technology Oak Creek MATC West Bend West Bend High Schools 2:00 P.M. Saturday, Feb. 14th 2:00 P.M. Milwaukee (2 Locations) Mount Mary College Washington HS of Information Technology Saturday, Feb. 21 st 2:00 P.M. Janesville Hedberg Public Library Kenosha UW-Parkside DeForest (Madison Area) DeForest Area High School Milwaukee (2 Locations) Alverno College Washington HS of Information Technology Oshkosh UW-Oshkosh Platteville Platteville High School Superior Superior High School Waukesha UW-Waukesha Wednesday, Feb. 25 th 6:00 P.M. Green Bay East High School La Crosse UW-La Crosse WING Technology Center Lac du Flambeau Lac du Flambeau Education Center Madison Edgewood College Manitowoc UW-Manitowoc Marinette UW-Marinette Milwaukee Washington HS of Information Technology Racine Gateway Technical College Rice Lake WITC Wisconsin Rapids Mid-State Technical College Saturday, Feb. 28 th 2:00 P.M. Appleton Fox Valley Technical College Baraboo UW-Baraboo/Sauk County Eau Claire Chippewa Valley Technical College Elkhorn Gateway Technical College Milwaukee Washington HS of Information Technology New Richmond WITC New Richmond Campus Rhinelander Nicolet College Wausau Northcentral Technical College

13. Ask Me About My SchoolBanners Building a College-Going Culture

14. Window Displays Bulletin Boards

15. School TeamClass Assignments Building a College-Going Culture

16. Students: Research Options College Board’s Big Future

17. Students: Research Options NCES – College Navigator

18. Students: Research Options College Results Online

19. Students: Research Options Center for Student Opportunity

20. Students: Research Options

21. Application Tip: You and your students can practice filling out applications at apply.wisconsin.edu

22. Students Complete College Application Worksheet Essay or Personal Statement

23. UW System Personal Statements Personal statements for all UW campuses will be emailed to you Work with teachers to offer extra credit to students who complete and submit drafts of personal statements prior to your event

24. Students Complete College Application Worksheet

25. Residency Status Questions

26. Application Tip: The Wisconsin Covenant requires 30 hours of community service

27. Recruiting and Preparing Volunteers Who? College admissions reps, financial aid officers, college advising corps members, college access professionals, retired teachers, local business and political leaders, parents

28. Ashland WEOP Office 715-682-7975 Eau Claire WEOP Office 715-836-3171 Green Bay WEOP Office 920-492-5745 Milwaukee WEOP Office 414-227-4413 Madison WEOP Office 608-266-1636 Racine WEOP Office 262-638-7370 Wausau WEOP Office 715-842-0871

29. Recruiting and Preparing Volunteers What? Greet students, answer questions, review applications, manage sign-in sheets, fill printer with paper, hand out “Next Steps” sheet, serve as motivational role models

30. Recruiting and Preparing Volunteers Why? Engages community in the schools for a positive reason, highlights adult mentors, reinforces the importance of continuing education, brings additional resources to the task – not only for the College Application Campaign but for other school efforts as well

31. Recruiting and Preparing Volunteers Volunteer Orientation Meeting Inform volunteers of tasks, gather contact information, review background check requirements, remind them to check school loyalties at the door, answer questions, and thank them!

32. Application Tip UWhelp.wisconsin.edu Has videos that are designed to help students complete their applications

33. THE DAY OF THE EVENT

34. College Application Day Use s tudent sign-in sheet Administer student survey https://milwaukee.qualtrics.com/SE/?SID=SV_9Y6m0vtL5 QMJyo5 https://milwaukee.qualtrics.com/SE/?SID=SV_9Y6m0vtL5 QMJyo5 Keep a record of volunteers and hours Hand out the “What Next” sheet Hand out the College Goal WI flier

35. AFTER THE COLLEGE APPLICATION CAMPAIGN EVENT

36. After College Application Day ✔ ✔ ✔ ✔ ✔

37. Application Tip: If a students’ Senior schedule changes, the campus must be notified. This can affect the application.

38. After College Application Day Hold a debriefing session with volunteers and school personnel Prepare a newspaper article about the success of the event Collect data requested at state level Stay in touch with students to fully complete their applications

39. State Data Request Complete Coordinator survey https://milwaukee.qualtrics.com/SE/?SID=SV_2gH9U HzSDxaIgxn https://milwaukee.qualtrics.com/SE/?SID=SV_2gH9U HzSDxaIgxn Mail or Scan in : – In-kind Match form – Student sign in sheets Mary Kleusch 204 East Grand Ave Eau Claire, WI 54707

40. Application Tip: April 1 is the deadline for the Senior Confirmation Form for the Wisconsin Covenant

41. QUESTIONS? Mary Kleusch Mary.kleusch@dpi.wi.gov 715-836-3469 Kristy Rubenzer Kristy.rubenzer@dpi.wi.gov 715-836-3171 American College Application Campaign Joni Petschauerjpetschaerjw@acenet.edu(252) 241-5593jpetschaerjw@acenet.edu