1. NCAA DIVISION I ACADEMIC PERFORMANCE PROGRAM: DATA POLICY AND CYCLE-TWO DATA REVIEWS CARRIE LEGER-WHITE, BINH T. NGUYEN AND ANNE ROHLMAN

2. NCAA DIVISION I ACADEMIC PERFORMANCE PROGRAM DATA POLICY  Academic Data Trends.  Overview of Data Policy Hot Topics.  Review Common Issues Found in Data Submission.  Update on New Academic Portal.

3. ACADEMIC DATA TRENDS UPDATES ON NATIONAL NCAA DIVISION I ACADEMIC PROGRESS RATE AND NCAA DIVISION I GRADUATION SUCCESS RATE TRENDS.

4. NCAA DIVISION I GRADUATION SUCCESS RATE IMPROVEMENTS Comparison of GSR of first single-year class (1995) to most recent single-year class (2008). SA Group1995 GSR2008 GSR Overall74%86% White81%90% African-American56%73% White Males76%85% African-American Males51%69% White Females89%94% African-American Females71%83%

5. Total New Grads from 1995 – 2008: 16,565

6. NCAA DIVISION I ACADEMIC PROGRESS RATE IMPROVEMENTS Comparison of APR first single-year class (2004) to most recent single-year class (2015). Sport2004 APR2015 APR Baseball 933979 Men’s Basketball 929964 Football 931959 Women’s Basketball 959978

7. DELAYED-GRADUATION POINTS 2012-132013-142014-15 Baseball1139994 Men’s Basketball1048785 Women’s Basketball364437 Football378329316  In the past 12 years, more than 14,000 SAs have returned to college completed their degree.  More than 7,500 SAs in high profile sports have earned delayed-graduation points.

8. ACADEMIC PORTAL RELATED POLICY CHANGES, NEW FEATURES, NEW DATA FIELDS.

9.  Combines multiple systems (e.g., GSR, NCAA Division I Academic Performance Program, etc.).  Open this summer for APR data entry.  GSR portion will open winter/spring 2017. NEW ACADEMIC PORTAL

10. ACADEMIC PORTAL Eight-week APR data submission deadline. Year-round APR data entry. Year-round APR adjustment processing. Nonrate related corrections by membership. Submission of policy interpretations.

11. APP PROCESS Data Review (If Selected) Data Submission (including adjustments) Phase Correction Phase Penalty Waiver Phase (14 calendar days to submit) Final Submit (email sent to chancellor or president) Eligibility Certification

12. ACADEMIC PORTAL  New data fields to more accurately reflect certification process.  Includes AP credits, remedial credits, degree applicable credits by term, 4-4 transfer information (credits and GPA), required. summer fields.

13. DATA POLICY HOT TOPICS PROFESSIONAL ATHLETICS ADJUSTMENT, BEACH VOLLEYBALL COHORT, PRE-ENROLLMENT FEES, AND ONGOING DISCUSSIONS.

14. DATA POLICY HOT TOPICS  Professional Athletics Adjustment.  Beach Volleyball Cohort.  Pre-Enrollment Fees.  Ongoing NCAA Division I Committee on Academics Discussions.

15. PROFESSIONAL ATHLETICS ADJUSTMENT To be eligible for the professional athletics adjustment, a SA must: *Professional participation equates to a signed contract, making professional roster or a pattern of accepting prize money. Earn eligibility point in last term of enrollment. Trigger professional participation* prior to next academic year (census date/5 th week of class). Professional Adjustment

16. FAQ - PROFESSIONAL ATHLETICS ADJUSTMENT  Football SA completes fall term eligible. He takes the spring term off to train for the draft and signs a professional contract in the summer. Does he qualify for the automatic adjustment?  Same SA is cut from pro roster prior to the census date of the next academic year. Does he still qualify for the automatic adjustment?

17. BEACH VOLLEYBALL COHORT Data Submission Must submit 2015-16 academic year data in fall 2016, only if team meets sport sponsorship requirements per NCAA Bylaw 20. Separate Cohorts For APP beach volleyball will have a separate cohort. Financial aid legislation treats beach volleyball and volleyball as separate sports. Multiple Sports Financial aid hierarchy (Figure 15-3) still applies.

18. and Count and Count in any one sport. Figure 15-3: Start at football and keep going until you reach a sport in which the SA participates. Count the SA in that sport.

19. BEACH VOLLEYBALL COHORT SA is counter in beach volleyball during initial year of enrollment. SA participates in volleyball during second year of enrollment. SA is a counter in volleyball for initial year of enrollment. Bylaw 15.5.9.5.1 Participation in Volleyball in Second Year of Enrollment.

20. FAQ - BEACH VOLLEYBALL COHORT  SA receives athletics aid and participates on both volleyball and beach volleyball teams. In which APP cohort(s) does she belong?  SA receives athletics aid and participates in beach volleyball in 2015-16. In 2016-17, SA participates in volleyball. In which APP cohort(s) does she belong?

21. PRE-ENROLLMENT FEES Autonomy Proposal 2015-20 Institution may waive, pay in advance or guarantee payment of any institutional pre-enrollment fee. Only for PSA who has signed a National Letter of Intent, written offer of admission/financial aid or submitted a financial deposit. Pre-Enrollment Fees Application fee. Academic testing fee. Advanced tuition payment. Room deposit. Damage deposit for dormitory rooms. Immunization. Etc.

22. PRE-ENROLLMENT FEES  If an institution provides a pre-enrollment expense to a PSA, is the PSA now part of the APR cohort?

23. ONGOING DATA POLICY DISCUSSION  Committee on Academics has authority over APP policy.  NCAA Division I Committee on Academics Subcommittee on Data.  Graduate and postgraduate students.  Current APP policy permits automatic awarding of retention point.  Transfer adjustment review.  Action anticipated this summer.

24. COMMON DATA ISSUES TRACK AND CROSS COUNTRY, MEDICAL- ABSENCE WAIVERS AND POSSIBLE ADJUSTMENTS.

25. TRACK AND CROSS COUNTRY Track and Field Indoor and outdoor now one cohort. Included if: full time, on athletics aid and on indoor or outdoor team. Cross Country Still separate from track. Included if: full time, on athletics aid and on cross country team. Issues Must select “received” aid in cross country for system to include SA in cohort.

26.  Many athletics departments only award athletics aid for the “running sports” through outdoor track budget.  If cross country SA receives athletics aid through outdoor track, SA should still be in cross country cohort.  System must think athletics aid was awarded in cross country to include SA in cross country cohort.

27. MEDICAL-ABSENCE WAIVERS Processing APP policy does not require an approved waiver to adjust lost points. Conference has authority to determine policy for medical- absence waivers. Best Practice Work with conference office. Recommend submitting medical-absence waivers for continuing students. Recommend submitting adjustments for departing students.

28. MEDICAL-ABSENCE WAIVERS  If medical-absence waiver is approved AND SA meets all progress- toward-degree requirements with approved waiver, then SA earns eligibility point.  If waiver is approved and SA does not meet all progress-toward-degree requirements (e.g., GPA), then SA receives “medical-absence waiver” for eligibility status.  Medical-absence waivers typically do not apply to the retention point.

29. FAQ – MEDICAL-ABSENCE WAIVER  Football SA withdraws halfway through fall term due to an incapacitating illness.  Conference approves a medical-absence waiver for fall and spring term.  With pro-rated hours from waiver, SA would meet progress- toward-degree requirements after fall and spring term.

30. FAQ – MEDICAL- ABSENCE WAIVERS  Softball SA withdraws halfway through fall term due to an incapacitating illness. Conference approves a medical-absence waiver for the fall term. SA is academically eligible when she returns in the spring.  What if SA did not return?

31. ADJUSTMENTS  Review outcomes and underlying data to identify possible adjustment requests.  “Gray sheets.”  Work with coaches, athletic trainers and SAs.  Who knows the whole story?  Google.  Ask NCAA staff.

32. CYCLE-TWO APP DATA REVIEWS

33. APP DATA REVIEWS  Overview of Cycle-Two APP Data Reviews.  Process Review.  Summary of Issues.  Requested Documentation.  Red Flags.

34. Compliance Registrar Academics - Athletics FAR Institutional Research Admissions Financial Aid Student Services – Campus Academic Depts. Policies and Procedures

35. APP DATA REVIEWS  Cycle One began in 2006.  Process established by the NCAA Division I Committee on Academic Performance to confirm cohort composition and the correct awarding of eligibility and retention points.  All Division I institutions received review of APR or GSR or both between 2006 and 2015.  Committee on Academics confirmed they wanted to continue the process with Cycle Two.

36.  Foundational Principles.  To ensure the accuracy of APP data used for identifying institutions and teams of excellence or deficiency under the APP.  To ensure that Division I institutions are accurately certifying SAs for NCAA purposes.  To ensure that all Division I institutions and any Division II and Division III institutions that sponsor a Division I sport receive some level of review each ten-year cycle. APP DATA REVIEWS

37.  Forty percent of institutions reviewed during past three data review cycles have had some issue with certification of eligibility.  Issues included:  Misapplication of some portion of progress-toward-degree legislation.  Certification form incorrect or incomplete.  Incomplete or inaccurate policies and procedures.  Of those with issues, 20% of institutions required a campus visit. SUMMARY OF ISSUES

38. CERTIFICATION ISSUES Year Number of Data Reviews Eligibility Issues PTD Issues Certification Form Inaccurate Policies & Procedures Inaccurate Required Campus Visit 20144516 (36%)11 (24%)7 (16%)10 (22%)3 (7%) 2014-153816 (42%)8 (21%) 9 (24%)3 (8%) 20152313 (57%)9 (39%)5 (22%)9 (39%)3 (13%) TOTAL10645 (40%)28 (26%)20 (19%)29 (27%)9 (8%)

39. APP DATA REVIEW PROCESS – NO CERTIFICATION ISSUES Institution notified of data review Primary/ Secondary contact identified Initial call with institution – Set 7 day deadline for subset materials Staff review of subset materials Subset materials confirm certification process Establish 28 calendar day time frame to submit initial request Staff reviews initial request Prepares preliminary report and provides institution 14 days to respond Staff prepares list of corrections Report out to Subcommittee Send institution final report Send process complete letter

40. APP DATA REVIEW PROCESS – APPEAR TO HAVE CERTIFICATION ISSUES Institution notified of data review Primary/ Secondary contact identified Initial call with institution – Set 7 day deadline for subset materials Staff review of subset materials Subset materials indicate certification process not sufficient to review “E” points Conference call with institution to review eligibility examples Institution acknowledges error and is able to correct Send additional request for documentation Establish 28 calendar day time frame to submit initial request Staff reviews initial request Prepares preliminary report and provides institution 14 days to respond Staff prepares list of corrections Report out to Subcommittee Send institution final report Send process complete letter

41. POSSIBLE APP DATA REVIEW OUTCOMES All APP data determined to be accurate. No Issues List of corrections agreed upon by staff and institution. APP data corrected. Issues Identified Recertification of risk SAs. Update policies and procedures. Required Actions All teams ineligible for postseason competition. Unusable Data

42. REQUESTED DOCUMENTATION  Squad lists.  Financial aid documentation (e.g., screen shots from student information system).  Documentation to demonstrate SA met criteria for exception.  2.6Transfer Adjustment – Tracer form confirming full-time enrollment at four-year institution, National Student Clearinghouse report.  Professional Athletics Adjustment – Roster confirming SA was on roster.

43. REQUESTED DOCUMENTATION  Academic certification forms demonstrating a review of each element of the NCAA progress-toward-degree requirements with data (versus a “yes/no”).  Official transcripts (provided by registrar’s office).  Transcripts from previous institutions (for SAs who enrolled as transfers).  Continuing eligibility policies and procedures.  APP data collection and submission of policies and procedures.

44. COMMON RED FLAGS - ELIGIBILITY IssueRed Flags Total hours used for progress toward degree versus degree applicable. Percentage of degree > 100%. Significant number of SAs with greater than 10 hours more than required number of hours for degree. SAs being certified against incorrect major. Major listed on certification form does not match major listed on transcript. Transfer SAs being certified incorrectly. All transfer hours reported as degree applicable for all transfer students. Transfer evaluations completed postenrollment. Double counting of repeated courses. Multiple course attempts for SAs and total hours earned each term used for evaluation of credit-hour requirements.

45. COMMON RED FLAGS – COHORT COMPOSOTION IssueRed Flags SAs who have graduated and exhausted eligibility included in the cohort. Football SAs reported as “PostBacc” included in spring cohort. Incorrect cohort composition. SAs in the APR cohort not on the squad list.

46. Compliance Registrar Academics - Athletics FAR Institutional Research Admissions Financial Aid Student Services – Campus Academic Depts. Policies and Procedures

47. CONTACT US Anne Rohlman Assistant Director, AMA arohlman@ncaa.org  APP Policy.  APP Data Collection.  APR Adjustments. Leilani Hubbard Assistant Director, AMA lhubbard@ncaa.org  APP Data Reviews. Carrie Leger White Assistant Director, AMA cleger@ncaa.org  APP Data Reviews.

48. YOUR INPUT IS IMPORTANT. RATE THIS SESSION USING THE SURVEY ON THE REGIONAL RULES SEMINAR APP. WE WANT YOUR FEEDBACK

49. NCAA DIVISION I ACADEMIC PERFORMANCE PROGRAM: DATA POLICY AND CYCLE-TWO DATA REVIEWS CARRIE LEGER-WHITE, BINH T. NGUYEN AND ANNE ROHLMAN