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Limited Resource Institutions APP and Academic Certification Best Practices NCAA Regional Rules Seminar 2014 Eric Brey Quintin Wright Katy Yurk.

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Presentation on theme: "Limited Resource Institutions APP and Academic Certification Best Practices NCAA Regional Rules Seminar 2014 Eric Brey Quintin Wright Katy Yurk."— Presentation transcript:

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2 Limited Resource Institutions APP and Academic Certification Best Practices NCAA Regional Rules Seminar 2014 Eric Brey Quintin Wright Katy Yurk

3 Objectives Academic requirements over the academic year. Best practices in the certification of academic eligibility. Best practices for the NCAA Division I Academic Performance Program (APP).

4 Objectives Task. Team. Timeline. Takeaways.

5 Academic Requirements Over the Academic Year

6 Registration for summer school. Certify SAs for fall term. Calculate NCAA Division I Academic Progress Rate (ARP) for each sport and share with coaching staff. Enter APP data for fall. Look for delayed graduation points. Track incoming transfers for academic eligibility. Have evaluations completed before enrollment/signing financial aid agreement. Review initial-eligibility status of all entering PSAs. Collect any supporting documentation for possible adjustments to points lost in the fall. May

7 Track summer school performance. Certify SAs for fall term. Enter APP data for fall. Track incoming transfers for academic eligibility. Have evaluations completed before enrollment/signing financial aid agreement. Register transfers for fall classes. Review initial-eligibility status of all entering PSAs. Collect any supporting documentation for possible adjustments to points lost in the fall and spring. June

8 Track summer school performance. Certify SAs for fall term. Enter APP data for fall. Track incoming transfers for academic eligibility. Have evaluations completed before enrollment/signing financial aid agreement. Register transfers for fall classes. Review initial-eligibility status of all entering PSAs. Collect any supporting documentation for possible adjustments to points lost in the fall and spring. July

9 Finalize fall certifications. File waivers for ineligible new or continuing SAs. Complete implementation reports for any APR Improvement Plans from the previous year. Write APR Improvement Plan for current year, if needed. August

10 Finalize fall certifications. File waivers for ineligible new or continuing SAs. Submit APR Improvement Plan implementation report for the previous year’s plan (due October 1). Write APR Improvement Plan for current year, if needed. Enter APP data. September

11 File waivers for ineligible new or continuing SAs. Submit APP data (due six weeks after first day of fall term). Request any adjustments to or corrections of APP data. Submit APR Improvement Plan for current year if needed (due November 1). Pre-registration for the spring term. October

12 Pre-registration for the spring term. Review APR reports and share with coaches. Submit any needed APP penalty or postseason ineligibility waiver requests. November

13 Review any SAs who were ineligible for fall to see if they can be eligible for spring (NOT baseball). Certify eligibility (six hours, GPA and percentage) for spring including any incoming midyear transfers. File waivers for ineligible SAs. Determine fall APR for each sport and share with coaching staff. Look for delayed graduation points. December

14 Review any SAs who were ineligible for fall to see if they can be eligible for spring (NOT baseball). Certify eligibility (six hours, GPA and percentage) for spring including any incoming midyear transfers. File waivers for ineligible SAs. Determine fall APR for each sport and share with coaching staff. Look for delayed graduation points. Collect any supporting documentation for possible adjustments to points lost in the fall. January

15 Begin to project who will need summer school. Collect Graduation Success Rate (GSR) data (due June 1). Collect any supporting documentation for possible adjustments to points lost in the fall. February

16 Project who will need summer school. Submit GSR data (due June 1). Collect any supporting documentation for possible adjustments to points lost in the fall. March

17 Pre-registration for fall. Registration for summer school. Confirm that all SAs completing the fourth semester/sixth quarter or later are in their desired degree program and will meet 40%. Track incoming transfers for academic eligibility. Have evaluations completed before enrollment/signing financial aid agreement. Review initial eligibility status of all entering PSAs. April

18 APP and Certification Leadership

19 Director of Admissions Athletics Director Provost FAR Registrar Director of Financial Aid Academic Process Ownership

20 Certifying Eligibility for Competition

21 Certification Thought Process Task. Team. Timeline. Takeaways.

22 Accurate and timely certification of eligibility for practice and competition for initial and continuing SAs. What is the Task at Hand?

23 How Do You Complete the Task? Collaboration! You are not alone! Team development and education. What process is used to determine progress toward degree? Who is the final certification official?

24 Who is on Your Team? Team Effort! Academic department or student service liaisons. Athletic academic support input. How is the registrar involved? Does admission need to be involved?

25 Coach Athletics Director Compliance Academics - Athletics FAR Registrar Admissions Financial Aid Student Services – Campus Academic Departments TEAM U. NCAA Staff

26 Coach Athletics Director Compliance Academics - Athletics FAR Registrar Admissions Financial Aid Student Services – Campus Academic Departments TEAM Certification NCAA Staff

27 What is the Timeline? What has to be done? Collect transcripts. Review transcripts against certification reports. Secure any course substitutions per institutional policy. Evaluate transfer credits. Confirm degree progress with college or department.

28 What Are the Takeaways? Establish relationships with members of team. Develop consistent process/checklist. Maintain documentation for each term.

29 APP Data Collection

30 Graduation Success Rate. Academic Progress Rate.

31 GSR Who is on the team? When is it due? June 1. What is involved? Defining freshman cohort. Confirming graduation. Confirm departing SAs that did not graduate left eligible (can be removed from the cohort).

32 Coach Athletics Director Compliance Academics - Athletics FAR Registrar Admissions Financial Aid Student Services – Campus Academic Departments TEAM APR NCAA Staff Institutional Research

33 APR When is it due? Six weeks after the start of classes with APR data. What is involved? Roll over data from one year to the next. Add new transfers and freshmen. Collect transcripts for all members of the cohort. Reference certification reports. Don’t forget medicals and exhausted eligibility SAs.

34 APR Points awarded for eligibility/graduation and retention. Totaled over most recent four years (cohort). Used in analysis for eligibility for postseason competition, APP penalties and public recognition of top academically performing teams.

35 APR Calculations

36 APR APR Calculation: Two available points each academic term. Eligibility point = SA meets academic eligibility standards as of the end of the academic term. Retention point = SA is enrolled full time as of the fifth week of classes of the next term. Number of points earned Number of points possible x 1000 = APR

37 Access to Postseason Competition

38 The NCAA Division I Board of Directors established a 930 multiyear APR benchmark for access to postseason competition: Postseason includes all events conducted after last regular season contest or end of conference tournament (e.g., bowl games, NIT, WNIT, etc.). Conferences determine ability to compete in conference tournaments. Applies to individual competitors on teams not meeting standards. Waiver opportunities available.

39 Postseason Benchmarks For postseason competition in and beyond: Need a multiyear APR of at least 930 OR, if subject to postseason restriction a second time, have a two- year average APR of 950 or higher in the two most recent years. Additional filters available based on resources (e.g., bottom 15% as defined by NCAA Division I Committee on Academic Performance). *Handout available at back of the room.

40 APP Penalties

41 930 Benchmark Institutions must have a multiyear APR of 930 to avoid penalties. APP penalties are separate from eligibility for postseason competition.

42 Level One Level One: Reduction by four hours/one day of practice per week in season. Results in 16 hours per week rather than 20 hours and five days per week rather than six days. Must be replaced by academic activities.

43 Level Two Level Two: Reduction by four hours/one day of practice per week out of season. Results in four hours per week rather than eight hours and five days per week rather than six days. Must be replaced by academic activities. Cancellation of nonchampionship season or spring football. For sports without nonchampionship season, 10% reduction in contests and length of season. And Level-One Penalty.

44 Level Three - Menu of Penalties Level-Three Penalties include: Level-One and Level-Two Penalties. Menu options may include: Financial aid penalties (any amount, any type). Practice penalties (reduction of four hours/week and up). Contest reductions (10% up to full season). Restricted and corresponding membership. Coach-specific penalties, including game restrictions, recruiting restrictions. Restricted access to practice for incoming student-athletes that fall below predetermined academic standards. Multiyear postseason competition ban.

45 APP Penalty and Postseason Waivers

46 APP Penalty Waiver Directive Guiding Principles: Based on team's academic performance. Review of historical-penalty factors. Reasonable expectation to improve to 930 within a reasonable period of time. APR Improvement Plan.

47 Postseason Ineligibility Waiver Directive The first-time team is ineligible for postseason competition, relief provided only for extraordinary mitigation. Subsequent requests based on less stringent standard.

48 APR Improvement Plans

49 APR Improvement Plans are meant to encourage immediate improvements in SA academic performance: Monitoring and analyzing each team's academic, retention and graduation performance. Identifying critical issues impacting a team’s academic performance. Developing initiatives to address the team's critical issues.

50 APR Improvement Plan Requirements Required for all teams under 930 multiyear APR. Must include element that assesses and evaluates team's academic admissions profiles and academic outcomes. Data analysis of team’s APR performance. Broad-based campus participation. Reviewed and approved by institution’s president or chancellor. Submitted via online database.

51 APP Resources

52 Questions?


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