1. The K-12 Learning Infrastructure Program & Wi-Fi Upgrade Initiative March 17, 2016

2. 2015-2016: Confirm Form 486 has been filed A day of funding is lost for every day late http://www.usac.org/sl/about/outreach/videos/FCC- Form-486-Preparing-to-File.aspx http://www.usac.org/sl/about/outreach/videos/FCC- Form-486-Preparing-to-File.aspx

3. Reverting unused funds Form 500 http://www.universalservice.org/sl/tools/forms/default. aspx http://www.universalservice.org/sl/tools/forms/default. aspx Paper form at this time Used for multiple purposes Block 3 used for reducing or canceling an FRN Suggest you send U.S. Postal, Return Receipt Requested Keep a copy Put a copy of your postal receipt with you 500 copy

4. EPC  Log into EPC  Limit of 3 simultaneous logins  Locked out for 65 minutes  Verify all sites are included  Non-instructional Facilities (NIFs) should also be present  Call 888-203-8100 for additions  Connectivity Questions  Based on current status  http://www.universalservice.org/sl/about/outreach/videos/FCC-Form-471-Manage-Connectivity- Questions.aspx http://www.universalservice.org/sl/about/outreach/videos/FCC-Form-471-Manage-Connectivity- Questions.aspx  Add Finance Officer to EPC  Get existing multi-year contracts in electronic format

5. Discount Matrix

6. Latitude and Longitude Add a space here Click here

7. Reminders:  Head Start is Not eligible for funding in Virginia  http://www.universalservice.org/sl/applicants/beforeyoubegin/non- traditional/eligibility-table.aspx#VA http://www.universalservice.org/sl/applicants/beforeyoubegin/non- traditional/eligibility-table.aspx#VA  Your Central Office needs a Billed Entity Number (BEN) that is unique to it. The division should have a different BEN.

8. Procurement Requirements  Local procurement requirements must be honored  State procurement requirements must be honored  Federal requirements do not over-ride more restrictive state or local restrictions  Follow the most restrictive rules

9. Student Data Available Data by school can be found on the right side of web page http://www.doe.virginia.gov/support/nutrition/statistics/index.shtml FCC Registration Number not needed for sites Video Tutorial for updating school profiles http://usac.org/sl/about/outreach/videos/FCC-Form-471-Update-School-Profile- Information.aspx Contact Client Services Bureau if problems with exceptional schools 888-203-8100

10. Full-time and Part-time Students School profiles includes the following fields: Number of full-time students Number of part-time students Peak number of part-time students Total number of students eligible for NSLP Category 2 budgets may include part-time students, with the maximum being the peak number of students in the building. Example: 500 full-time student, 50 part-time students from 8:00 – 10:00, 75 part-time students from 1:00 – 3:00; Peak number of students = 575

11. Category 2 Tools District Model for E-rate Category Two http://Friday.institute/districtcat2model Budget Lookup Tool Requires individual school BEN numbers https://sltools.universalservice.org/portal- external/budgetLookup https://sltools.universalservice.org/portal- external/budgetLookup

12. Draft Vendor Selection Letter For Planned E-Rate Purchase Under a State Master Contract Note: The purpose of this letter is to document an E-rate applicant’s agreement to purchase eligible products and services under a state master contract for the following funding year. [To Be Placed on Applicant Letterhead] Date THIS IS THE DATE YOU USE ON THE 471 FOR THE CONTRACT AWARD DATE Name and Address of Vendor Selected Dear : This letter is to notify you of our decision to purchase $____________ of [specify product/service or reference more detailed attachment] from your company during the next E-rate funding year (07/01/20__ to 06/30/20__) under the terms of [specify state master contract designation]. The procurement of these [product(s)/service(s)] will be dependent upon the following conditions [choose any that apply]: 1.Final approval of next year’s fiscal budget; 2.Contract confirmation by next year’s school board; 3.Award of associated E-rate funding; and We look forward to working with [vendor name] on this project. Sincerely, Name and Title For non-recurring services, it is suggested that the terminating date be specified as 09/30/200_.

13. Divisions to do Complete your 470s for services if you are not using a state 470 SLD has a new File Along With Me Blog http://filealongwitherate.org/ Post 18 - State Contracts and Mini-bids Start your Category I Form 471 Determine your Cat 2 needs Do you need to schedule Board approval for contracts?

14. Virginia to do Award contracts Provide guidance on service provider selection via mini-bid process Provide guidance on filing Category 2 Form 471

15. Questions?  va@erateservices.com