1. EDT321EDT321 1 Summer Session Spreadsheets Using Microsoft Excel

2. EDT321EDT321 2 Summer Session Excel Objectives  Use Excel (Excel Skill Checklist)  Create and format spreadsheets  Use formulas and functions  Create charts and graphs  Analyze data in spreadsheets  Use analysis to make decisions

3. EDT321EDT321 3 Summer Session Session 1 Objectives  Use Excel (Excel Skill Checklist)  Create and format spreadsheets  Use formulas and functions  Create charts and graphs  Analyze data in spreadsheets  Use analysis to make decisions

4. EDT321EDT321 4 Summer Session Introducing Excel  Who uses spreadsheets? Accountants Communication or broadcasting majors working with statistics Teachers tracking student grades Etc.

5. EDT321EDT321 5 Summer Session The Purpose of Excel  Process information  Automatically perform calculations  Update calculations  Track data  Create graphs and charts  Create simulations

6. EDT321EDT321 6 Summer Session Creating Spreadsheets  Planning Data to be used Formulas to be used Charts and graphs to be created  Format Column and row labels Documentation of entries Legend and chart/graph labels

7. EDT321EDT321 7 Summer Session Excel Basics  The main screen  Rows and Columns  Cells and Ranges  Data Types and Formulas  Formatting  Charts and Graphs

8. EDT321EDT321 8 Summer Session The Main Screen Menu Bar Tool Bar Worksheet Tabs Row 3 Column D Workbook / File Name Cell A1

9. EDT321EDT321 9 Summer Session Cells and Ranges  Data is entered in cells  Cells have reference names UNIQUE names RANGES are grouped multiple cells Cell reference A1 Cell range A5:C6

10. EDT321EDT321 10 Summer Session Cell Reference Practice Give the reference names for these groups: 1. A1 2. B3:C3 3. C5:C7 4. A8:B10 1 2 3 4

11. EDT321EDT321 11 Summer Session Format Options  Entire sheet  Columns  Rows  Cells  Format Painter  Merge cells icon  Font  Border  Color  Drawing Tools  Width and Height

12. EDT321EDT321 12 Summer Session Format Icons 1 4 3 2

13. EDT321EDT321 13 Summer Session Columns and Rows  Click and drag height and width  Entire column or row  Format from Menu Bar

14. EDT321EDT321 14 Summer Session Cell Formatting  Number  Alignment  Font  Border  Pattern  Protection

15. EDT321EDT321 15 Summer Session Cell: Numbers  Numbers Currency Date or time Decimals Percentages Fractions Scientific  Text  Formula  Special and custom

16. EDT321EDT321 16 Summer Session Cell: Alignment  Horizontal  Vertical  Orientation  Control 1 4 3 2

17. EDT321EDT321 17 Summer Session Cell: Font  Font  Font Style  Size  Underline  Color  Effects

18. EDT321EDT321 18 Summer Session Cell: Border  Presets  Line  Border  Color

19. EDT321EDT321 19 Summer Session Cell: Patterns  Shading  Pattern

20. EDT321EDT321 20 Summer Session Cell: Protection  Lock cells  Hide cells

21. EDT321EDT321 21 Summer Session Charts and Graphs  Answer a question  Choose chart Icon or Insert Chart Advice Preview Good help!

22. EDT321EDT321 22 Summer Session Data Answers Jelly Beans Gum Balls M&Ms Red1539 Green1213 Yellow987 Blue264 Build a spreadsheet yourself…

23. EDT321EDT321 23 Summer Session Chart Example  What is the percentage of each color of jelly bean?  What chart should we use? Select cells of interest Use Chart Wizard

24. EDT321EDT321 24 Summer Session Selecting Data Jelly Beans Gum Balls M&Ms Red1539 Green1213 Yellow987 Blue264

25. EDT321EDT321 25 Summer Session Chart Example Data  What percentage does each color of jelly bean contribute to the total?  Select range A1:B5.  Click Insert Chart icon

26. EDT321EDT321 26 Summer Session Chart Wizard Step 1

27. EDT321EDT321 27 Summer Session Chart Wizard Step 2

28. EDT321EDT321 28 Summer Session Chart Wizard Step 3

29. EDT321EDT321 29 Summer Session Chart Wizard Step 4

30. EDT321EDT321 30 Summer Session Finalize the Chart

31. EDT321EDT321 31 Summer Session “If I get a scholarship for $3,000 next semester will I be able to pay off my credit card bill or buy a new car?” “If my roommate leaves, can I afford to live by myself or do I need to find another roommate?” What-if Scenarios

32. EDT321EDT321 32 Summer Session Budget Project  Project: budget project.doc  Project file: expense.xls  Save the file using your “firstname_lastname_budget project”  Complete the project and send it to your instructor through the Digital drop Box  Upload it your www folder and hyperlink it to your website

33. EDT321EDT321 33 Summer Session The Budget

34. EDT321EDT321 34 Summer Session Charts for Analysis Pie Charts (%) for Annual Income and Expense Categories Column Chart showing Total Income, Expense, Difference for each month

35. EDT321EDT321 35 Summer Session Budget Project  Examples on next slides  Many ways to show data on a chart to answer questions Compare all monthly totals Compare monthly income and expense Compare monthly income, expense, and monthly totals

36. EDT321EDT321 36 Summer Session Example 1 Cell ranges = months and monthly totals

37. EDT321EDT321 37 Summer Session Example 2 Cell ranges = months, monthly income, and monthly expense

38. EDT321EDT321 38 Summer Session Example 3 Cell ranges = months, monthly income, monthly expense, and monthly totals

39. EDT321EDT321 39 Summer Session Create a Budget  Copy the expense worksheet to a new sheet – and name it budget  Make modifications to the income and expense based on your analysis  Create a different type of chart to show the budget data

40. EDT321EDT321 40 Summer Session Copy and Rename Active Sheet Select All

41. EDT321EDT321 41 Summer Session Making Changes You add new features on your phone. How will this affect your budget?