1. An Overview of the Features & Functions of EOP ASSIST 2.0 For School & School District Hosts and Their Stakeholders

2. EOP ASSIST 2.0—An Introduction Audience: K-12—state agencies, school districts, and schools. Description: This tool, which is offered as a free Web-accessible software application for state agencies, school districts, and schools to host on their own servers, directs planning team members through a process that will result in the output of an emergency operations plan (EOP) according to the Federal guidelines for developing a high-quality school EOP.

3. Presentation Outline Background: Federal Guidance on School Emergency Management EOP ASSIST 2.0 SoftwareEOP ASSIST 2.0 Resources

4. Now Is The Time President Barack Obama’s plan to protect children and communities by reducing gun violence. Tasked six Federal agencies to come together and outline guidelines for developing high-quality emergency operations plans for: Schools Institutions of Higher Education (IHEs) Houses of Worship Download the report: http://www.whitehouse.gov/issues/preventing-gun-violence

5. Federal Guidance Released by the White House on June 18, 2013 First joint product of ED, DHS (FEMA), DOJ (FBI), and HHS http://rems.ed.gov: Download the full School Guide Click through “At-a-Glance” versions in HTML Access topic-specific resources

6. Five Preparedness Missions Prevention Protection Mitigation Response Recovery BeforeDuringAfter an incident or emergency

7. Planning Principles Supported by Leadership Follows Collaborative Process Uses Assessments to Customize Takes an All- Hazards Approach Provides for Whole School Community Considers All Settings & All Times

8. Six-Step Planning Process

9. Sample EOP Format Basic Plan Functional Annexes Threat- and Hazard-Specific Annexes

10. Overview of EOP ASSIST 2.0 Purpose: A school EOP generator that closely aligns with the latest Federal guidance: Leads users through the recommended six-step planning process Provides resources to support users through the process (to teach users the Federal guidance) Generates a school EOP based on the Federal guidance Process Product Please visit: http://rems.ed.gov/EOP ASSIST.aspx

11. How Schools Can Benefit From EOP ASSIST 2.0 Increase School Capacity Improve school EOP. Share school EOP with reviewers through secure, Web-accessible application. Collaborate and facilitate planning team meetings.

12. How Districts Can Benefit From EOP ASSIST 2.0 Increase District Capacity Improve school EOPs through development of technical assistance and training tools. Collaborate with each school and facilitate school core planning team meetings. Review school EOPs that are stored in one centralized location. Develop district EOP.

13. EOP ASSIST 2.0—A Downloadable Tool Option for District- or School-Level Hosting Districts and schools can download the application from the TA Center Website, then host it as an online tool on their respective servers. EOP data is private—the REMS TA Center & ED/OSHS cannot access EOP data. There is local (school or district) control over the security of EOP data.

14. District-Level Hosting Super Administrators District Administrators School Administrators School Users

15. Maplewood School District Super Administrator Nick Allen (Network Administrator) District Administrator Emily Miller (Director of Emergency Management) Additional District Administrators District Office Colleagues Community Partners --

16. Maplewood School District District Administrator Emily Miller (Director of Emergency Management) School Administrator Chair of School Core Planning Team School Administrators Leaders of School Planning Team School Users Members of School Core Planning Team

17. School-Level Hosting Super Administrators School Administrators School Users

18. Jackson Charter School Super Administrator Natalie Alexander (Network Administrator) School Administrator Ethan Martinez (Emergency Manager) School Administrators Leaders of School Core Planning Team School Users Members of School Core Planning Team Community Partners

19. EOP ASSIST 2.0 Features & Functions FeaturesFunctions Planning Process Prompts users through six steps to create a high-quality school EOP. Includes a mix of guidance and forms for inputting plan content. MyEOP Exports plan content into a Microsoft Word document. Resource Toolkit Supports users through the process of developing the tool. Calendar Allows users to schedule and view meetings, reviews, and deadlines. Users Grants and controls access to district- and school-level users. Allows for easy district-wide EOP viewing. Slide-Out Menu Allows users to jump to any page within the Planning Process section.

20. Planning Process Guidance Forms Prompts users through the recommended six steps to develop a high-quality school EOP.

21. My EOP Traditional EOP Format

22. Resource Toolkit

23. Slide-Out Menu

24. School Calendar School Users can schedule meetings, reviews, and deadlines.

25. District Calendar District Administrators can view all school EOP events across the district.

26. User Management Tab Create new user profiles. Search for user profiles. Reset passwords. Modify information about existing user profiles.

27. School Management Tab Easy EOP viewing for District Administrators.

28. How to Access & Install EOP ASSIST 2.0 Register On the TA Center Website and receive an email with directions for downloading application files & manuals. Install Files onto institution’s server and make accessible via a link on the institution’s Website. Use Via institution’s Website as a district-, or school-level practitioner.

29. Information Technology Specifications Server Requirements Web Server Software Apache Server (recommended) IIS on Windows Server Relational Database Management System MySQL Microsoft SQL Server Scripting Language PHP

30. EOP ASSIST 2.0 Resources http://rems.ed.gov/EOPASSIST.aspx Check out our EOP ASSIST Video Tutorials in the Related Resources sidebar! How To: EOP ASSIST 2.0 Installation Manual EOP ASSIST 2.0 User Manual EOP ASSIST Video Tutorials TA Center Help Desk: info@remstacenter.org; 1-855-781-REMS [7367] Information Dissemination: EOP ASSIST 2.0 Product Description (Flyer) EOP ASSIST 2.0 PowerPoint Presentation Networking: EOP ASSIST Forum on Community of Practice

31. EOP ASSIST 2.0 Video Tutorials An Overview of the Features and Functions of EOP ASSIST Available at https://www.youtube.com /watch?v=GGAUYcC9Krw Creating a School EOP With EOP ASSIST: A Focus on the Planning Process Available at https://www.youtube.com /watch?v=ODHH2k47Yj0 Using EOP ASSIST as an Administrator Available at https://www.youtube.com /watch?v=-_uAYLFQU9o

32. Summary EOP ASSIST 2.0 generates a downloadable school EOP that follows the six-step planning process and aligns with the School Guide. EOP ASSIST 2.0 supports school emergency management planning at both the school district and school levels. EOP ASSIST 2.0 accommodates a variety of hosting options and technical configurations. The REMS TA Center has developed a number of resources to complement and support the use of EOP ASSIST 2.0.

33. Next Steps What steps will I take to implement this software into my school emergency management planning efforts? How can I implement EOP ASSIST 2.0 at my school or in my district? What are three things I learned from this presentation?

34. Further Information Phone: (855) 781-7367 (REMS) Email: info@remstacenter.org Twitter: @remstacenter http://rems.ed.gov Get the School Guide Join our Community of Practice! Access Virtual Trainings Request an On-site Training