1. HR Policy & Services

2. HR Services 1 Leave & Other Benefits 2 College Life 3 Performance Review 4 Training & Conference 5 Office Hours & Emergency 6

3. 1. HR Services Website http://uic.edu.hk/hr

4. 1. HR Services Staff Life Circle in UIC Related HR ServicesResponsible Persons Pre-coming Visa WorkJessica Gao Settling down/AccommodationWendy Duan Working in UIC Contract ManagementKelly Tan & June Liao Personal DataMonica Jin Foreign Expert Certificate & Resident PermitJessica Gao Performance ReviewWendy Duan & Eliza Wu Compensation & BenefitKelly Tan & June Liao Training & DevelopmentShino Wang Appointment ReviewMonica Jin Leave RecordsShino Wang Leaving Departure ProcessJune Liao

5. 1. HR Services P1 — Tanya Liu NO. 11 — Kelly Tan NO. 12 — June Liao NO. 13 — Wendy Duan NO. 16 — Shino Wang NO. 17 — Eliza Wu NO. 18 — Jessica Gao NO. 21 — Monica Jin We are here Tanya Liu

6. 2. Leave & Other Benefits Annual leave 1 Over 1 year of service, 18 working days of annual leave each year is granted. 2 Less than 1 year of service, a proportion of 18 working days is granted. 3 The leave year begins on September 1 and end on August 31. 4 Unused Annual Leave may not be carried forward to the next year.

7. 2. Leave & Other Benefits Sick Leave 1 1 day per month for the first year of service, and 2 days per month after. 2 Maximum accumulation: 45 days for less than 6 years of service, and 90 days for 6 or more years of service. 3 Full-pay will be provided. Over the maximum period, 50% pay for the next three months, and 40% after. 4 A Medical Certificate is needed for Sick Leave with 2 days or more. Absence not supported by Medical Certificates will be treated as the absenteeism.

8. 2. Leave & Other Benefits Marriage Leave 1 All staff are entitled to 3 calendar days of Marriage Leave. 2 Male staff over 25 years old and female staff over 23 years old over first marriage shall have 10 extra calendar days. 3 The marriage leave should be taken at once within 180 calendar days after the marriage. For Maternity Leave and Paternity Leave, Please refer to the State Law and Regulations.

9. 2. Leave & Other Benefits Special Leave Special Leave may be granted by the Dean of Division, Center Director or the President for academic or professional purpose. For example: ☆ Attending academic conferences, meetings, seminars etc; ☆ Collecting teaching and/or research data; ☆ Visiting academic, research, industrial or administrative institutions; ☆ Participating in consultancy, internship or exchange programs, etc. Special leave may only be granted when it does not affect the normal teaching schedule.

10. 2. Leave & Other Benefits Home Leave 1 A period of 7 calendar days may be granted. 2 Application for Home Leave may be made at any time to the Dean of Division, Center Director or the President.

11. 2. Leave & Other Benefits Social Insurance Insurance ItemPayment PartyProportion Pension Employer10% Individual8% Unemployment Employer1% Individual1% Medical Employer6% Individual2% Labor InjuryEmployer0.4% Child-bearingEmployer0.7% Total Amount EmployerAbout 18.1% IndividualAbout 11%

12. 2. Leave & Other Benefits Commercial Insurance Staff contributing to Social Insurance will not be covered in this program. Disease Death Accident Death RMB200,000 RMB500,000 Accident Permanent Disablement RMB500,000 Accident Medical Expenses Maximum RMB50,000 Disease In-Patient Medical Expenses Disease Out-Patient Medical Expenses Hospitalization public coverage Maximum RMB50,000 Maximum RMB5,000

13. 2. Leave & Other Benefits Housing Benefit 1 All Local Staff (HK, Macao, Taiwan is optional) will participate in the housing fund system. 2 Both the staff and the College will contribute 5% of monthly salary to the Staff’s individual housing fund account.

14. 2. Leave & Other Benefits Allowance 1 Education Allowance 2 Other Allowance ◇ For Full-time staff whose children attend UIC, the college will subsidize 50% of the tuition fee. ◇ For Part-time staff whose children attend UIC, the college will subsidize 25% of the tuition fee. Staff members who have completed over one year of service at UIC will be granted subsidies under the following two circumstances when verified by HRO. Items Amount Note Marriage RMB 1000 Funeral RMB 500 Only for nuclear family members

15. Annual Dinner 3. College Life OASIS Birthday Party

16. 4. Performance Review Probation Review 1 Conducted at the end of Teaching Result Assessment in each semester. 2 Evaluated from three aspects: △ Self-assessment △ Performance Evaluation by direct supervisor/ Director/ Dean △ Teaching Result Assessment (evaluated by students, arranged by AR)

17. 4. Performance Review Annual Performance Review 1 Conducted in July and August, focusing on performance during the previous 12 months. 2 Evaluated from three aspects as same as the probation review. 3 The result provides a basis for decision on extending employment contract, salary adjustment, staff training & development etc.

18. 5. Training & Conference Attend conference / seminars Eligibility: Full-time staff only. Grant: Registration only if not presenting paper; Full pay for passage in China; 1/2 pay for passage overseas if presenting paper. Note: A staff member may apply for special leave once a year. Normal duties and classes should be made up. Attend Course/ Training Eligibility: Full-time staff with at least 1 year’s service. Grant (up to RMB50,000): A: RMB3,000 and below B: 1/4 of Tuition C: 1/2 of Tuition D: 3/4 of Tuition Note: Only annual leave or no pay leave may apply here. The grant level will be decided by: A. Length of service B. Job performance C. Whether it is job-related

19. 5. Training & Conference Special notes 1 Only one grant may be approved within any 12-month period. 2 After a grant has been approved, the applicant must serve out the full term of his/her employment contract. Grants (RMB)Length of Service 〈 3,000 - 3,000-10,0001year 10,001-20,0002 year 20,001-40,0003 year 40,001-50,0004 year

20. 6. Office Hours & Emergency Morning office hours Office Hours 12:00 pm-1:00 pm 1:00 pm- 5:30 pm 8:30 am- 12:00 am Lunch Break Afternoon office hours 5:40 pm Staff bus leaves from UIC to Downtown

21. 6. Office Hours & Emergency Hotline: 3620111 For emergency or accidents happened.

22. 6. Office Hours & Emergency http://portal.uic.edu.hk

23. Unit/DeptContact PersonUnit/DeptContact Person Admission OfficeSandy WuMHEOPan Wu ARSara WangPurchasing OfficeJanice Xu CAPSJessie GaoSAOApril Liao Finance OfficeChristine ChenSecretarial OfficeLinda Liu FPEDOJennifer LinDBMMiffy Ma HRODaisy FengDHSSCarrie Li IDOJessica XiaoDSTCecilia Guo IEIRAlex GongGEOCadie Long ISOChasy GuoELCCarol Liu ITSCYin ZhengCLCFlorence Li LRCYolanda TanWPEOYoniya Yuan MPROIsabella Li 6. Office Hours & Emergency Contact Person

24. The application for Resident Tutor is opened to all staff in UIC. You can find more information by contacting the colleagues in Student Affair Office. Tel: 3620221 E-mail: longfang@uic.edu.hk Reminder

25. All staff (including staff from Hong Kong, Macau, Taiwan and Overseas) have to comply with the laws of China. All religious activities and activities that are harmful to the security of the country are strictly prohibited. Reminder

26. Thank you ! Suggestions and criticisms are welcome!