1. METADATA ORGANISATION ESDS APPROACHES AND RESOURCES …………………………………………................................................................................................... VEERLE VAN DEN EYNDEN …………………………………. UK DATA ARCHIVE UNIVERSITY OF ESSEX …………………………………. 4 th RESEARCH METHODS FESTIVAL OXFORD, 5-8 JULY 2010

2. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE METADATA Standardised structured core data documentation for: bibliographic reference resource discovery (searchable) – catalogue record with sufficient information for users to decide if the data are suitable make data understandable, traceable and useable International standards / schemes Data Documentation Initiative (DDI) – e.g. for ESDS Dublin Core ISO19115 Metadata Encoding and Transmission Standard (METS) General International Standard Archival Description (ISAD(G))

3. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE CORE METADATA ARCHIVED DATA Dataset title Name, institution and contact details of data owner Abstract Keywords / subject categories Funding source and award number Temporal coverage (data collection start and end dates) Geographic coverage (country, region, longitude/latitude) Data availability / access conditions Copyright holder Data submission date Data parameters: type, format, sample size, units, sampling procedure Provenance of dataset

4. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE Data deposit forms, tools and processes Metadata creation tool E.g. MetaGenie, Go-Geo! GeoDoc (http://geodoc.edina.ac.uk/geodoc/editor/start)http://geodoc.edina.ac.uk/geodoc/editor/start DDI documentation derived from software packages using DDI tools (http://tools.ddialliance.org/)http://tools.ddialliance.org/ www.ddialliance.org/codebook/index.html metadata tools: http://tools.ddialliance.orghttp://tools.ddialliance.org CREATE METADATA

5. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE CATALOGUE METADATA FOR ESDS UK Data Archive / ESDS collects and creates structured metadata for each archived dataset from various sources: data deposit form (www.esds.ac.uk/aandp/create/depform.asp)www.esds.ac.uk/aandp/create/depform.asp documentation provided by data owner admin metadata created during ingest data processing data listing, variable lists compiled during processing processing details and information gathered in ‘readme’ file for users keywords from HASSET thesaurus - keyword index covers data elements and concepts Standardised elements + controlled vocabularies = consistent search and retrieval

6. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE GOOD METADATA Quality of information provided by data owner determines ease of discovery and appropriate re-use complete data deposit form as fully as possible, with meaningful information data processor adds details from documentation received Catalogue records can thus be very detailed or fairly short Guidance: www.data-archive.ac.uk/sharing/metadata.aspwww.data-archive.ac.uk/sharing/metadata.asp

7. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE ESDS DATA DEPOSIT FORM

8. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE EXAMPLE CATALOGUE RECORD

9. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE

10. ……………………………………………………………………………………………………………………………….…………………………….. ……………………………………………………………………………………………………………………………….…………………………..… UK DATA ARCHIVE CONTACT RESEARCH DATA MANAGEMENT SUPPORT SERVICES UK DATA ARCHIVE UNIVERSIY OF ESSEX WIVENHOE PARK COLCHESTER ESSEX CO4 3SQ ……………………………….…………. T +44 (0)1206 872001 E datashar@data-archive.ac.uk www.data-archive.ac.uk/sharing