1. TRAVEL PROCEDURES Presented By: Denise Matias, CAH January 18, 2012

2. ALL TRAVEL MUST BE PRE-APPROVED BY DEAN FERNANNDEZ OR HIS DESIGNEE PRIOR TO TRAVEL TAKING PLACE. Only exception is travel funded entirely by C&G (Project) funds. Funding Source would be 6 – 9.

3. The CAH Travel Authorization Request form must be filled out and emailed to cahtravel@ucf.edu to obtain the Dean’s pre- approval. cahtravel@ucf.edu One travel request per email. In the subject line of the e-mail please enter: the traveler’s name and the begin date of travel, for example Denise.Matias11.15.11. Please name the document e-mailed the same way.

4. After the Dean or the Dean’s Designee has approved the travel, then the form will be emailed back to the department/program. You may then purchase the airline ticket and create the requisition for the travel.

5. IF TRAVEL IS TAKEN OR TRAVEL ARRANGEMENTS ARE MADE BEFORE RECEIVING THE DEAN’S OR DEAN DESIGNEE’S APPROVAL, THEN THE TRAVELER MAY BE HELD PERSONALLY LIABLE FOR THE COSTS OF THE TRIP.

6. After the travel has occurred, then the dept/program must submit to the Dean’s Office via cahtravel@ucf.edu the following information per E&G travel completed:cahtravel@ucf.edu Travelers Name: Denise Matias Dates: 11/15/11 – 11/20/11 Location: Bangor, Maine PO#: 0000123456 Overall Cost of Travel: $500/$500 Department Charged: 23010001/23010303

7. Please email the requested information when E&G funding has been used for the travel in a timely manner. Travel RVs should be sent to F&A within 10 working days from completing the trip. When you e-mail in the requested information, please put in the subject line Completed Travel and name of Traveler, for example Completed Travel for Denise Matias.

8. If there are any adjustments to the costs of the travel that is greater than 10%, you must obtain Dean’s approval for the additional costs. To make this request, you will need to fill out the CAH Travel Authorization Request form, select “update” under the drop down box for the Requested Action, fill out the form, and resubmit to cahtrave@ucf.edu.cahtrave@ucf.edu Please note in the e-mail that this is an update and what is taking place.

9. Any Questions???