1. Tilton Library Board of Trustees Town of Deerfield Library Improvement Project Community Meeting February 2016

2. Tilton Library Trustees Nancy Maynard – Chair David Lamb – Vice Chair Cynthia Von Flatern – Secretary Grant Bialek Elsie Kolakoski Kathleen O’Rourke Sharyn Paciorek Elizabeth Schmitt Satu Zoller Space Needs Committee Dave Lamb – Co-chair Judith Holmes – Co-chair Candace Bradbury-Carlin Mark Gilmore Ralph Healy Elizabeth Libbey Satu Zoller Sara Woodbury – Library Director

3. OUR IMPROVEMENT PROJECT On September 4, 2014, the Town of Deerfield received a Planning and Design Grant from the Massachusetts Board of Library Commissioners. Since then, the Planning Committee toured ten libraries that have received construction grants for building additions or new buildings surveyed town residents and library patrons about perceived library needs recommended hiring the OPM--P3, Daniel Pallotta, Principal recommended hiring the Designer, Johnson Roberts Associates, Philip O’Brien—Principal worked with the Designer to develop preliminary floor plans for both an addition to the existing library and a new building on a different site

4. The Massachusetts Board of Library Commissioners (MBLC) is the agency of state government with the statutory authority and responsibility to organize, develop, coordinate, and improve library services throughout the Commonwealth. The MBLC was established in 1890 under Chapter 78 of the Massachusetts General Laws and is governed by nine Commissioners appointed by the Governor.

5. Massachusetts Public Library Construction Program (MPLCP) Grant The purpose of this grant is to provide financial support to municipalities in order to plan, design and carry out improvement and/or expansion of their public library facilities. The MPLCP has been continuously funded through state bond authorizations since 1987. The next Grant Round application deadline is January 2017. Provisional grant approvals and waiting list is July 17.

6. THE IMPROVEMENT PROJECT PROCESS Letter of Intent Apply for Design Grant Approval for Design Grant Develop a Library Building Program Develop Project Team: OPM, Designer Design Refinement (Where we are) Schematic Design Construction Grant Application Grant Approval by MBLC Obtain Funding and Town Approval Construction New Library Opens

7. Where the Improvement Project is going Next Steps – Site Investigation (GEO-technical work) – Schematic Design – Construction Grant Application

8. Library Building Program In 2013, the Town of Deerfield started taking steps to apply for a MBLC Planning and Design Grant. The development of the Library Building Program is a pivotal step in the process. The Library Building Program: is a document, based on data collected from the community, serving as a guidebook or set of instructions from the library director, trustees and staff to the architect articulates the library’s vision of its future along a 20 year planning horizon. must be approved by library trustees and the MBLC before hiring an OPM and an architect for the project.

11. Site 1 – Existing Library Site #11 Designer

12. Site 1 – Existing Library Site with Proposed Addition and Renovations Lower FloorUpper Floor

13. Pros Cons Centrally located to the entire village Walking distance to Deerfield Elementary, Frontier Regional, Senior Center, Town Hall and Village Businesses Preserves, restores, and modernizes one of town’s most historic buildings Retains outdoor land usage Adds to the visual character of and community pride in town Expands parking Multi-floor Older building Reduction of green space

14. Site 2 – Braeburn Road (New Library Construction)

15. Site 2: Braeburn Road (New Library Construction)

16. ProsCons Independent new building and HVAC system One story More design options Easier to expand for future Library vehicular access difficult Not visible from main street; may hurt chances of receiving grant Not a historic building Doesn’t have the presence or connection with the center of town Redefines a residential street