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CFCU - 16.02.2011 1 PROGRESS AND MONITORING REPORTS (PMRs)

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Presentation on theme: "CFCU - 16.02.2011 1 PROGRESS AND MONITORING REPORTS (PMRs)"— Presentation transcript:

1 CFCU - 16.02.2011 1 PROGRESS AND MONITORING REPORTS (PMRs)

2 CFCU - 16.02.2011 2 QUARTERLY REPORTING  Joint Monitoring Committee Meeting - January 2009, Decision  the reports will be submitted on a quarterly basis.  The template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged.  New Progress and Monitoring Report was formed.

3 CFCU - 16.02.2011 3 QUARTERLY REPORTING  PMRs will be prepared electronically;  Q1-2010: January, February, March 2010  Q2-2010: April, May, June 2010  Q3-2010: July August, September 2010  Q4-2010: October, November December 2010  Q1-2011: January, February, March 2011  …

4 CFCU - 16.02.2011 4 Which Projects  The projects of which the disbursement deadline (DD) of the programme did not expire.  The projects under;  2005 NP (DD: 30.11.2010 with exceptions)  2006 NP (DD: 30.11.2010 with exceptions)  IPA (DD: n+2+2+1 with exceptions)

5 CFCU - 16.02.2011 5 New PMRs via Electronic Media  No more hardcopies/signatures  Preparation / circulation via electronic media.  The developed system will send e-mails to parties in accordance with the workflow.

6 CFCU - 16.02.2011 6 New PMRs via Electronic Media  Basic Project data and other information on the PMRs, such as reference number, title of project, budget / contracted / disbursed amounts, expiry dates, beneficiary institution/SPO details etc, will be automatically filled by the system.  Beneficiaries will only fill the assay part of the report which will ease their work.

7 CFCU - 16.02.2011 7 Workflow INSTITUTIONSACTIONS The Beneficiary Institutions Prepare / Revise / Approve EUSGApprove / Reject w/ comments CFCUApprove / Reject w/ comments EU DelegationPreview / Comment via e-mail National FundPreview / Comment via e-mail

8 CFCU - 16.02.2011 8 Basic Workflow SPOs EUSG NFSPOsEUSG CFCU EUD Approves Approves & Visible to All Parties

9 CFCU - 16.02.2011 9 Use of System  Each SPO and each relevant institution, the EUSG, the NF, the EU Delegation, were given user name and password.  Each party may reach the reports as read only whenever they want and see the status of the report (at the Beneficiary, at the EUSG, at the CFCU, completed)  Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report.

10 CFCU - 16.02.2011 10 THANK YOU FOR YOUR ATTENTION

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