1. February 2014 Information session FWO Dr. Olivier Boehme – Science Policy Advisor

2. Call 2013-2014 Research Grants Research Projects

3. On the agenda 1.Mission and key facts 2.Selection procedure and how to apply 3.Funding schemes of the FWO Research grants Research projects 4.European funding schemes with participation of FWO ERA-NET Joint programming Future & Emerging Technologies (FET) 5.Varia February 2014 Information session FWO 3

4. 1.Mission and key facts

5. Mission of the FWO Funds fundamental scientific research (“frontier research”) Bottom-up funding in all disciplines Strong selection based on scientific excellence and interuniversity competition (Flemish universities and, to a lesser extent, research performing organisations) Transparent and equal opportunities February 2014 Information session FWO 5

6. 1.Mission and key facts Universities (Leuven, Ghent, Antwerp, Brussels, Hasselt) Main (Strategic) Research Centers February 2014 Information session FWO 6

7. 1.Mission and key facts Label awarded in december 2010 Implementation of Charter & Code Focus on transparent recruitment procedures and family/gender-friendly measures February 2014 Information session FWO 7

8. 1.Mission and key facts Target groups of the FWO Young researchers Postdoctoral researchers Established researchers Research teams Top-researchers and high-potential researchers Equal opportunities: no discrimination with respect to nationality, gender, disciplines,…  flexible regulations to support and stimulate female researchers in their academic career February 2014 Information session FWO 8

9. 1.Mission and key facts Funding schemes of the FWO Funding for individual researchers Pre- and Postdoctoral Fellowships, bench fees and grants Funding for research teams Research Projects, Big Science, Bilateral Agreements, … Supporting mobility, international contacts and collaborations Travel grants, Visiting Postdoctoral Fellowships, Sabbatical leaves, Scientific Research Communities, Organisation of conferences in Belgium, International Coordination Actions, Collaboration Agreements, … Attracting excellent researchers, active abroad, to Flanders Odysseus, Pegasus Awarding scientific prizes February 2014 Information session FWO 9

10. 1.Mission and key facts Budget 2013: 224 million EUR, ca. 80% from Flemish Government February 2014 Information session FWO 10

11. 1.Mission and key facts February 2014 Information session FWO 11 Allocation Distribution over domains

12. 1.Mission and key facts Total 2013: 2859 researchers funded by FWO February 2014 Information session FWO 12

13. 1.Mission and key facts Gender balance February 2014 Information session FWO 13 Strong increase in number of female researchers on pre-doctoral level: in 2010 53% of the research fellows in function were women. The amount of female researchers has also risen on postdoctoral level, yet, despite implementing family friendly regulations, the percentage of female researchers stays below 40%.

14. 1.Mission and key facts % foreign researchers February 2014 Information session FWO 14 Continuous increase in number of foreign researchers in function: in 2010, ca. 12% of the researchers had a non-Belgian nationality. N.B.: this does not include researchers employed on FWO research projects

15. 1.Mission and key facts February 2014 Information session FWO 15

16. 1.Mission and key facts Events February 2014 Information session FWO 16

17. 2. Selection procedure and how to apply

18. February 2014 Information session FWO 18 Call Submission/ eligibility check Expert Panels (29+1) CIS (Pegasus ) Board of Trustees External referees (online) CIS (Pegasus ) Board of Trustees CIS (Pegasus) Board of Trustees 1 February 1 April February/March April/May 2x / year meeting in Brussel 25 June 2014 19 November 2014 Duration workflow fellowships: < 5 months Duration workflow projects: < 7 months

19. 2. Selection procedure and how to apply Online: FWO E-portal February 2014 Information session FWO 19

20. 3. Funding schemes of the FWO

21. Research grants Research projects Odysseus ERA-NET Joint Programming Future & Emerging Technologies (FET) February 2014 Information session FWO 21

22. Research grants Deadline: 1 April 2014 – 17.00h In function: ≥ 1 January 2015 February 2014 Information session FWO 22

23. Research grants Personal research budget between € 2.500 and € 40.000 Grant for 1 year Krediet Fernand De Waele (Civil Construction/Cancer): € 6.200 Krediet Rimaux-Bartiers (Incurable Disease): € 12.400 Krediet Eugène Yourassowsky (Microbiology and Infections): € 15.000 February 2014 Information session FWO 23

24. Research grants Who can apply? (Always under the supervision of Flemish University) Appointed at an university Appointed at a Flemish or a Federal institute for scientific research (belonging to the Dutch-speaking community) Appointed at an university college (hogeschool) Independent postdoctoral researchers from the Flemish Community under the direction and responsibility of a Flemish University Not exceeding the level of ‘hoofddocent’ Exception: mathematics, languages, humanities and social sciences February 2014 Information session FWO 24

25. Research grants Selection Scientific output of the applicant Scientific context of the research department Research methodology Originality and innovative nature of the project Feasibility of the project Purposefulness of the project Necessity of the applied for budget Evaluation Achieving goals set at the start of the project Results and publications February 2014 Information session FWO 25

26. Research grants Publications The classification in the publication list does not imply a qualitative ranking order. The Expert panel evaluates the quality of the publications. The FWO does not put forward qualitative or quantitative norms. February 2014 Information session FWO 26

27. Research grants What can be applied for? Consumables / equipment Wages “job students” / interviewers Wages for excavation or similar work What can’t be applied for? Rent, heating, lighting and maintenance of the premises Furniture Compensation of scientific or technical staff (with employment contract and subject to social security) February 2014 Information session FWO 27

28. Research projects Deadline: 1 April 2014 – 17.00h (each university: internal deadline) In function: ≥ 1 January 2015 (start can be postponed for ≤ 1 year) February 2014 Information session FWO 28

29. Research projects Characteristics For each call, a researcher can act as a (co-)supervisor for max. 2 projects If the promotor is granted a project with funding, (s)he cannot apply as (co)promoter during the following call Funding for a limited period in principle 4 years (exceptionally extended (max. 2 years)) Specific research objectives Consumables, equipment and staff (scientific/technical) Special attention for interuniversity and interdisciplinary projects If possible, organized in function of preparing a PhD February 2014 Information session FWO 29

30. Research projects Who can act as (co-)supervisor ((co-)promotor)? 1.a ZAP-member with an appointment of more than 10% at a Flemish university; 2.a ZAP-member with an appointment of 10% at a Flemish university, with a specific research mandate; 3.a ZAP-member with an appointment of 5% at a Flemish university AND at the same time appointed as (adjunct) head of the clinic of in a similar function at an Academic Hospital in Flanders; 4.Academic personel appointed at the Evangelische Protestantse Faculteit in Leuven or at the Faculteit voor Protestantse Godgeleerdheid in Brussels; February 2014 Information session FWO 30

31. Research projects Who can act as (co-)supervisor ((co-)promotor)? 5. A research director of FWO; 6.A nominative beneficiant of an ERC Starting Grant, an ERC Advanced Grant or an Odysseus II grant All co-supervisors should be researchers of at least postdoctoral level; Co-supervisors should be appointed at a Flemish university or the Transnationale Universiteit Limburg, a Flemish research institution, a Flemish Academic hospital, or a Federal research institution. February 2014 Information session FWO 31

32. Research projects Who can act as (co-)supervisor ((co-)promotor)? If multiple universities are involved in the project: for each university at least the promotor or 1 co-promotor needs to fulfill the conditions, mentioned in §1, sections 1°, 2° and 3°, and furthermore have an appointment for the duration of the whole research project. If, at the moment of the application, the conditions for (co)promotership are not met, the applicant needs to prove that this will be the case at the start of the agreement (1/1/2015). February 2014 Information session FWO 32

33. Research projects All researchers engaged for Research Project of FWO according principles Charter and Code (Regulation Research Projects, art. 17) February 2014 Information session FWO 33

34. Research projects Selection criteria International scientific level of the research groups Methodology Originality and innovative nature of the project Importance of the project Purposefulness of the project Feasibility of the project Collaboration and coordination between research departments Necessity for the budgeted resource February 2014 Information session FWO 34

35. Research projects External advice At least 2 external referees February 2014 Information session FWO 35

36. Research projects Selection procedure referees Applicant suggests 10 potential referees APPLICANT IS RESPONSIBLE FOR ELIGIBILITY OF THE REFEREES. IN CASE OF ANY MISCONDUCT EACH APPLICATION WILL IMMEDIATELY BE INELIGIBLE FWO-administration selects at random referees till at least 2 reports are available February 2014 Information session FWO 36

37. Research projects Not eligible as referee are: Members of the Board of FWO; Members of an expert panel of FWO; Those who are appointed at a Belgian university, research institution or whatever other organization; Those who are professionally appointed at an institution where the applicant(s) after January 1 st of the year n-3 (n=year of application) has/have been enrolled as a student or professionally has/have been appointed; February 2014 Information session FWO 37

38. Research projects Not eligible as referees are Co-authors of the applicant(s) of a publication that has been submitted or published after January 1 st of the year n-3 (n=year of application); Co-authorship is to be understood as follows – Co-authorship of a monography of which the applicant is co-author as well – Co-authorship of an article or another type of contribution to a collection of which the applicant is co-author as well – Editors are not regarded as co-authors, insofar as they have not also acted as what is understood under ‘co-author’. Co-editors of the applicant are not accepted as external referee February 2014 Information session FWO 38

39. Research projects Not eligible as referee are Partners of the applicant (s) in a research project that has been applied for or ongoing after January 1 st of the year n-3 (n=year of application) Applicants are responsible for the eligibility of the proposed referees! If the proposed referees do not comply with the eligibility criteria, the application will be declared ineligible! February 2014 Information session FWO 39

40. Research projects External referees When in doubt about the eligibility, the applicant can contact FWO before submitting the application through their e-portal account. The questions to the FWO before submission will be presented to the FWO referee commission of the appropriate scientific domain. February 2014 Information session FWO 40

41. Research projects FWO Referee Commission 5 referee commissions, 1 for each domain (for applications submitted to the interdisciplinary panel, the referee commissions of the respective scientific domains will be consulted) Co-authorship in publications with ≥ 10 authors  FWO administration will consult the referee commission Referee commission will decide on the alleged eligibility of the proposed referees When the referee commission decides negatively on the eligibility of a proposed referee in an application that has already been submitted, this application will be disqualified. February 2014 Information session FWO 41

42. Research projects FWO Referee Commission Referee commission answers negatively to a question concerning eligibility of a proposed referee that reached the FWO before application: applicant will be asked to propose a new referee that meets the eligibility criteria. After administrative check: FWO will inform applicants about violations that were found  if alleged violations result from a factual error of the FWO administration, the FWO can be notified February 2014 Information session FWO 42

43. Research projects External referees Applicants must see that any contact information of the reviewers is up-to-date  not the case: FWO will not take further steps in tracking down the reviewer(s) and applicant may be asked to submit new names. Applicants and reviewers may not in any way communicate with each other about any aspect of the application and of the evaluation. At the time of entry in application process: reviewers will need to declare that they comply with eligibility requirements or reviewers, that they will treat any information contained in the application as confidential and that they will not use any of this information for purposes other than the drawing up of their evaluation February 2014 Information session FWO 43

44. Research projects External referees Primarily, FWO administration will see to it that applicants strictly observe the eligibility regulations and other guidelines, as it will inform the Board of Trustees about any violation of this sort. The Board of Trustees will take the final decision on these violations February 2014 Information session FWO 44

45. Research projects Cost categories For each project, and in the case of an interuniversity project, for each host institution, one can apply for €40.000 till €130.000 per year for consumables and staff. If one of the partners only applies for consumables, the minimum budget for these consumables can be lowered to €20.000. One can apply for max. €150.000 for equipment. Applying for matching funding for max. €150.000 is possible. February 2014 Information session FWO 45

46. Research projects Cost categories Staff According to the rules of the host institution Employment contract or stipend Lump sum: – Scientific personnel: € 60.000 – Technical personnel: € 50.000 Interchangeable with consumables Account for duration project and 1 extra year February 2014 Information session FWO 46

47. Research projects Cost categories Equipment The equipment becomes property of the university ≤ € 150.000 Matching funding is allowed ≤ € 150.000 February 2014 Information session FWO 47

48. Research projects Cost categories Consumables Normal consumables for the execution of the project “Job students”, interviewers Guest researchers Small equipment ≤ € 20.000 Research stays, conferences Literature Travel costs (no commuting) Interchangeable with staff – Account for during project and next two budget years February 2014 Information session FWO 48

49. Research projects Lead Agency International cooperation with peer review by one of the agencies involved Eligibility and funding by agency in country of the researchers With Luxemburg (FNR) and Slovenia (ARRS): cf. regular project With the Netherlands (NWO) more specific: Cultural Sciences Budget/call: €280 k (FWO) + €225 k (NWO) Period: 4 years (FWO) – 3-4 years (NWO) 2015: FWO is L.A. - Flemish applicant + Dutch co-applicant 2016: NWO is L.A. – Dutch applicant + Flemish co-applicant February 2014 Information session FWO 49

50. Odysseus New call 2014 Deadline: 15/05/2014 UAntwerpen, UGent, UHasselt To attract top scientists from abroad (brain gain) Universities suggest candidates Strict selection by international jury and international peer review February 2014 Information session FWO 50

51. Odysseus Group I International recognized leading researchers Budget: between € 400.000 and € 1.500.000 per year (max. 5 years) ZAP-position financied by universities (year 1 min. 50%, from year 2 min. 80%) Group II Researchers with the potential to grow to a leading position Budget: between € 100.000 and € 200.000 per year (max. 5 years) Postdoctoral fellowship during the term of the project financed by universities February 2014 Information session FWO 51

52. ERA-NET FWO participates in 14 networks (2014) February 2014 Information session FWO 52 AsperaAnihwa New INDIGOERAfrica E-rare2ERA-CAPS TranscanCHISTERA M-era.netHIVERA NeuronEURONANOMED II HeraInfect-ERA

53. ERA-NET General principles With limited participation: joint calls Basic research Virtual common pot Ca. € 200.000 per call Rules concerning Flemish participants = FWO-regulations Research projects February 2014 Information session FWO 53

54. JPI What is Joint Programming EC 07/2008: “towards joint programming in research: working together to tackle common challenges more effectively” General principle: coördination of national research programmes in order to tackle “grand challenges” Proces steered by GPC (“Groupe de Programmation Conjointe”) Implementation: “voluntary guidelines” (framework conditions February 2014 Information session FWO 54

55. JPI Neurodegenerative diseases Agriculture, Food security & Climate Change Cultural Heritage A Healthy Diet for a Healthy Life Urban Europe Antimicrobial Resistance Climate More Years, Better Lives Water Challenges for a Changing World Healthy and Productive Seas and Oceans + Strategic Energy and Technology (SET) Plan February 2014 Information session FWO 55

56. JPI Participation by FWO General principles Fundamental/translational research Top-up for existing FWO-projects: 10k €/year Synergy possible with ERA-NET February 2014 Information session FWO 56

57. Future & Emerging Technologies (FET) Basic research with high risk, but possible large impact on technology and society Large-scale and long-term research based on cooperation between academy and industry in the European Research Area (ERA) 2 FET Flagships approved: HBP and Graphene FWO is possible partner when it comes to basic research (e.g. ERA-NET) February 2014 Information session FWO 57