1. Free Powerpoint Templates Page 1 Free Powerpoint Templates Unit-2 Human Resource Planning

2. Free Powerpoint Templates Page 2 Contents Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 1

3. Free Powerpoint Templates Page 3 Human Resources… Are an organisation’s greatest assets Must deliver on the task assigned To deliver they must be: –Right Numbers –Right Capability –Right Temperament 2

4. Free Powerpoint Templates Page 4 Definitions of HRP Geisler: “HR planning is the process – including forecasting, developing and controlling – by which a firm ensures that it has the right number of people at the right places at the right time doing work for which they are economically most useful” Wendell French: “HR planning is a process by which an organisation should move from its current manpower position to its desired manpower position” 3

5. Free Powerpoint Templates Page 5 HRP is Plan for human resources in the light of the organisational goals Must ensure the right number, right kind and right place Deliver organisational and individual goals in the process 4

6. Free Powerpoint Templates Page 6 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing Estimation of Human Resources Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 5

7. Free Powerpoint Templates Page 7 Objectives of HRP Fulfillment of organisational goals which can only happen through human resources Matching of capabilities / skills to requirement Forecasting HR requirements Fair Remuneration / Assessment Optimum Utilisation of Resources Control over Recruitment / Training Cost 6

8. Free Powerpoint Templates Page 8 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 7

9. Free Powerpoint Templates Page 9 Process of HRP Analysing Organisational Plans Analysing Factors for Manpower Requirements Developing Employment Plans Developing Human Resource Plans 8

10. Free Powerpoint Templates Page 10 Analysing Organisational Plans Studying the Business Plan –Blueprint of Desired Objectives –Growth Rate, Diversification & Market Opportunities Workload Analysis –Workload Norms 9

11. Free Powerpoint Templates Page 11 Factors for Manpower Requirements Demand Forecasting –Future Requirement (Function / Skill Level) –Judgemental Forecasts Managerial Estimate Delphi Method –Statistical Projections Trend Analysis Work-study Techniques 10

12. Free Powerpoint Templates Page 12 Factors for Manpower Requirements Supply Forecasting –Requirements from Within & Outside –Present HR Inventory HR Audit (Skills of existing employees) Employee Wastage (Better Prospects/Retirement/Layoff) Internal Promotions 11

13. Free Powerpoint Templates Page 13 Developing Employment Plans Job Analysis –Characteristics of the Job –What a typical worker does –What material / equipment does he use –How is the job performed –Required Personal Attributes 12

14. Free Powerpoint Templates Page 14 Developing Employment Plans Job Description –Job Contents –Minimum Expectations from an Employee –Clear & Easy to Understand –As descriptive & vast as possible –Degree of Authority / Supervision 13

15. Free Powerpoint Templates Page 15 Developing Employment Plans Job Specification –Minimum Qualification for a Job –Academic / Experience / Age –Personality Factors –Form Eligibility 14

16. Free Powerpoint Templates Page 16 Developing Human Resource Plan Net Human Resource Requirement Determined If S > D, Surplus, Freeze on Recruitment, Downsizing (Layoffs / Voluntary Retirement) If D > S, Deficit, Recruitment, Expansion 15

17. Free Powerpoint Templates Page 17 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 16

18. Free Powerpoint Templates Page 18 Factors Influencing HRP Government Policy –Reservations / Qualifications Social Factors –Labour intensive methods / Regionalism Economic Factors –Change in Business Environment Technological Change –Change in Production / Distribution Technology 17

19. Free Powerpoint Templates Page 19 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 18

20. Free Powerpoint Templates Page 20 Definition of Recruitment Flippo: “Process of searching for prospective employees and stimulating them to apply for the job” –Finding –Attracting 19

21. Free Powerpoint Templates Page 21 Importance of Recruitment Input to Selection Lower the Selection Ratio, better would be the resources which would be hired With limited recruitment, Selection is a wasted activity 20

22. Free Powerpoint Templates Page 22 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 21

23. Free Powerpoint Templates Page 23 Recruitment Policy Standing plan which asserts the objectives of recruitment and provides a framework of implementation of the program in the form of procedures Reinstates the commitment of the organisation to the process of recruitment 22

24. Free Powerpoint Templates Page 24 Essentials of a Good Recruitment Policy Conformity to Organisation’s Objectives Flexible to Organisational Needs (Profiles) Ensure Long-Term Employment Opportunity Preferred Sources of Recruitment 23

25. Free Powerpoint Templates Page 25 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 24

26. Free Powerpoint Templates Page 26 Sources of Recruitment Internal Sources External Sources 25

27. Free Powerpoint Templates Page 27 Internal Sources Personnel already on the payroll of the organisation –Promotions –Transfers –Application from Employees 26

28. Free Powerpoint Templates Page 28 Merits of Internal Sources People familiar with the company culture Tried & tested employees Maintains employee motivation and morale Reduces labour turnover Job Training gets reduced Less costly source of recruitment 27

29. Free Powerpoint Templates Page 29 Demerits of Internal Sources Limits the choice May be biased by Superiors Creates frustration amongst those not selected 28

30. Free Powerpoint Templates Page 30 External Sources Advertisements Employment Exchange Campus Recruitment Unsolicited Applications Agency / Labour Contractors Employee Referrals 29

31. Free Powerpoint Templates Page 31 Merits of External Sources Fresh talent & skill New employees may change old culture/habits May be less demanding Larger pool of choice 30

32. Free Powerpoint Templates Page 32 Demerits of External Sources Deny career advancements Reduce morale of inside employees Limited exposure before selection Higher cost of training Higher cost of selection 31

33. Free Powerpoint Templates Page 33 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 32

34. Free Powerpoint Templates Page 34 Selection Process of finding the most suitable candidate for a given job from the pool of applicants Good selection –Desired results –Job satisfaction –Low turnover 33

35. Free Powerpoint Templates Page 35 Process of Selection Application Blank Screening Interviews Employment Tests Interviews Reference Checks Physical Examination Final Appointment 34

36. Free Powerpoint Templates Page 36 Step 1: Application Blank Questionnaire that helps get the basic information from the potential employee in the areas of –Personal Details –Education –Work Experience –Extra-Curricular 35

37. Free Powerpoint Templates Page 37 Step 2: Screening Interview Preliminary Interview on the basis of the blank Helps clarify any missing information Useful only in case the number of applications is high 36

38. Free Powerpoint Templates Page 38 Step 3: Employment Tests Aptitude Test: Ability to Learn Interest Test: Liking for Work Performance Test: Aptitude / Knowledge in the particular trade / occupation Personality Test: Traits / Characteristics 37

39. Free Powerpoint Templates Page 39 Step 4: Interviews Face-to-face, oral and observational method of evaluating the applicant –Depth Interview –Stress Interview –Group Interview –Structured vs. Unstructured Interview 38

40. Free Powerpoint Templates Page 40 Step 5: Reference Checks Applicant provides references (atleast 2) Contact is made with these references to validate the information gathered about the employee Should not be ignored as a step 39

41. Free Powerpoint Templates Page 41 Step 6: Physical Examination Physical Fitness Prevent any harm to other employees Discover existing liabilities Allot work according to what they can handle 40

42. Free Powerpoint Templates Page 42 Step 7: Final Appointment Issue of Appointment Letter Acceptance of Appointment Joining Report Induction 41

43. Free Powerpoint Templates Page 43 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 42

44. Free Powerpoint Templates Page 44 Promotion Upward reassignment of an individual in an organisational hierarchy –Increased Responsibility –Enhanced Status –Increased Income 43

45. Free Powerpoint Templates Page 45 Reasons for Promotion Growth of Business Recognition for a job well done Employee motivation and growth 44

46. Free Powerpoint Templates Page 46 Criteria for Promotion Performing Present Duty Well Experienced & Qualified Willing to handover Current Responsibilities Enthusiastic about New Role Familiar with the Job Responsibilities Proficient with Interpersonal Skills Adequately Trained 45

47. Free Powerpoint Templates Page 47 Promotion Policy Statement of the organisation’s broad directives on promotion matters –Ratio of Internal Promotion : External Recruitment –Identifying Ladders of Promotion –Pre-Requisites for being Considered –Any Factors which Disqualify from Promotion –Seniority vs. Merit 46

48. Free Powerpoint Templates Page 48 What is Demotion? A demotion occurs when an employee is reassigned to a position with a responsibility / salary that is lower than the responsibility / salary of the former position 47

49. Free Powerpoint Templates Page 49 Reasons for Demotion The employee was unable to perform the job assigned to him to the satisfaction of the employer The employee requests for a Demotion 48

50. Free Powerpoint Templates Page 50 Till Now… Definition Objectives of HRP Process of HRP Factors Influencing HRP Concept of Recruitment Recruitment Policy Sources of Recruitment Selection Procedure Promotion & Demotion Policy Transfer Policy 49

51. Free Powerpoint Templates Page 51 What is Transfer? Reassignments to similar positions in other parts of the firm Usually involves no change in grade / salary Can be initiated by the employee / employer 50

52. Free Powerpoint Templates Page 52 Employee Initiated Personal Enrichment More Interesting Job Greater Convenience Better Career Advancement Opportunities 51

53. Free Powerpoint Templates Page 53 Employer Initiated Vacate a position Fill a position Consolidate a position Find a better fit 52