1. - 1 - 667990 Asset accounting-29.pptx This course will give an overview of the following Workbreakdown Structure Network Project Builder Project Planning Board Project Simulations Date Planning Resource Planning Materials in Projects Cost Planning Revenue Planning Budgeting Commitments and actual data Period end closing Information systems Integration with other applications Course Objectives

2. - 2 - 667990 Asset accounting-29.pptx Course Overview Diagram

3. - 3 - 667990 Asset accounting-29.pptx In this course, you will look at the following two projects An investment project “ Elevator E-99## ” A customer project “ Turbine System T-200## “ Main Business Scenario

4. - 4 - 667990 Asset accounting-29.pptx The Project System is an integrated solution that helps you perform all of the tasks in a project - no matter which sector of industry you are active in. It includes the functions you need in all project phases. Project System -1

5. - 5 - 667990 Asset accounting-29.pptx Project System is part of SAP‘s solution for Project and Portfolio Management. Project System helps you manage the project through its entire life cycle, from setting up a structure, to drawing up detailed plans, to execute and completing the project. Because of its tight integration into financial and logistic core enterprise processes Project System can especially be used for large and complex projects such as construction, production, maintenance, investment, or costs projects in all industries. Project Builder and Project Planning Board Project System - 2

6. - 6 - 667990 Asset accounting-29.pptx Project Characteristics

7. - 7 - 667990 Asset accounting-29.pptx Integrated Project Management

8. - 8 - 667990 Asset accounting-29.pptx PS Master Data

9. - 9 - 667990 Asset accounting-29.pptx Business Scenario : Investment Project E-99##

10. - 10 - 667990 Asset accounting-29.pptx Business Scenario : Customer Project T-200##

11. - 11 - 667990 Asset accounting-29.pptx Phases in a Project

12. - 12 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

13. SAP Project System Structures

14. - 14 - 667990 Asset accounting-29.pptx Overview of the basic data used in a project and what this data is used for: WBS elements Activities Documents PS texts Milestones Understand the Project Builder, and the various options it provides for working with basic data Part 2 – Project Structures

15. - 15 - 667990 Asset accounting-29.pptx The project definition is an outline of all objects created within a project. The project definition contains data that affects the entire project (start and finish dates, for example, and organizational data). The work breakdown structure (WBS) shows the individual elements of a project in a hierarchical structure. A WBS is the operative basis for planning further steps in a project. Here the focus is on planning, analysis, description, control, and monitoring costs, basic dates, and budgets. Workbreakdown Structures

16. - 16 - 667990 Asset accounting-29.pptx Work Breakdown Structures : Structure

17. - 17 - 667990 Asset accounting-29.pptx Work Breakdown Structures : Functions

18. - 18 - 667990 Asset accounting-29.pptx The Project Builder

19. - 19 - 667990 Asset accounting-29.pptx Work Breakdown Structures – Operative Indicators

20. - 20 - 667990 Asset accounting-29.pptx WBS: Organization and Responsibilities

21. - 21 - 667990 Asset accounting-29.pptx WBS: Maintenance Options

22. - 22 - 667990 Asset accounting-29.pptx WBS : Hierarchy Graphic

23. - 23 - 667990 Asset accounting-29.pptx Activities describe the various tasks and work involved in the project, and the temporal and causal relationships between these tasks. Here, the focus is on planning, analyzing, describing, controlling, and evaluating costs, scheduled dates, resources, and material requirements. In the Project Builder and the project planning board, you can create both WBS elements and activities, and maintain data for these. Activities and Networks

24. - 24 - 667990 Asset accounting-29.pptx Activities and Networks: Structure

25. - 25 - 667990 Asset accounting-29.pptx Activities and Networks: Functions

26. - 26 - 667990 Asset accounting-29.pptx Different ways of Defining Activities

27. - 27 - 667990 Asset accounting-29.pptx Network Graphic

28. - 28 - 667990 Asset accounting-29.pptx Relationships

29. - 29 - 667990 Asset accounting-29.pptx Mass Change

30. - 30 - 667990 Asset accounting-29.pptx Sales Pricing

31. - 31 - 667990 Asset accounting-29.pptx PS Texts, Documents, Milestones : Assignments

32. - 32 - 667990 Asset accounting-29.pptx Milestones

33. Copyright © 2010 Deloitte Development LLC. All rights reserved.

34. SAP Project System Planning

35. - 35 - 667990 Asset accounting-29.pptx The different planning methods will be demonstrated for projects with and without network activities: If projects have activities, then dates, costs, payments, capacity requirements and material requirements can be planned automatically If projects do not have activities, you can plan dates, costs and payments manually Revenues can be planned using billing elements or the SD documents assigned to the project Planning Business Scenario

36. - 36 - 667990 Asset accounting-29.pptx Aspects of Planning

37. - 37 - 667990 Asset accounting-29.pptx The project planning board is a tool that enables you to process the entire project structure (WBS elements, activities and the objects assigned to them) in an integrated environment. You can simulate projects at various stages, and use this information for planning: To estimate costs, deadlines, and capacities during the quotation phase To compare various options during the course of the project. You can then use the best option in your operative project. The Project Planning Board and Simulations

38. - 38 - 667990 Asset accounting-29.pptx The Project Planning Board : Objects

39. - 39 - 667990 Asset accounting-29.pptx The Project Planning Board : Integration

40. - 40 - 667990 Asset accounting-29.pptx Icons used in Project Planning Board

41. - 41 - 667990 Asset accounting-29.pptx Simulation : Process

42. - 42 - 667990 Asset accounting-29.pptx Simulation: Data Transfer

43. - 43 - 667990 Asset accounting-29.pptx You can schedule dates manually for WBS elements (as basic dates). You can also use activities to schedule automatically. Scheduling

44. - 44 - 667990 Asset accounting-29.pptx Dates in Projects

45. - 45 - 667990 Asset accounting-29.pptx Basic Dates for WBS Elements

46. - 46 - 667990 Asset accounting-29.pptx Scheduling

47. - 47 - 667990 Asset accounting-29.pptx Basic Dates : Effects on Scheduling

48. - 48 - 667990 Asset accounting-29.pptx Resource planning refers to the following: Planning internal processing by means of internal processing activities. You can evaluate capacity requirements for work centers, and use the project planning board to level capacities. At the same time, you can also use the project planning board to distribute the work among employees (workforce planning). Planning external services by means of external processing or service activities. In this case, purchase requisitions are generated in Purchasing (at the latest, when the activity is released). The purchasing department then procures the services in question externally. Resource Planning

49. - 49 - 667990 Asset accounting-29.pptx Resource Planning

50. - 50 - 667990 Asset accounting-29.pptx Internal Processing

51. - 51 - 667990 Asset accounting-29.pptx Distribution of Work among Workforce

52. - 52 - 667990 Asset accounting-29.pptx External Processing

53. - 53 - 667990 Asset accounting-29.pptx You plan material requirements by assigning material components to activities. Material requirements form the basis for procurement - whether the material is to be produced in-house (production) or procured externally (purchasing). You can assign material components to activities manually. Alternatively, you can use the BOM-PS interface to assign BOM components automatically to activities. Material Requirement Planning ( MRP )

54. - 54 - 667990 Asset accounting-29.pptx Materials in Projects

55. - 55 - 667990 Asset accounting-29.pptx Integration with MM and PP

56. - 56 - 667990 Asset accounting-29.pptx Procurement using Requirements Planning

57. - 57 - 667990 Asset accounting-29.pptx Direct Procurement

58. - 58 - 667990 Asset accounting-29.pptx BOM – PS Interface

59. - 59 - 667990 Asset accounting-29.pptx BOM – PS Interface

60. - 60 - 667990 Asset accounting-29.pptx You also plan costs in your projects: Manually for WBS elements - using structure-oriented planning, cost-element- based detailed planning, or unit costing Automatically - using the costing data of the assigned activities You plan revenues for projects by means of structure-oriented planning, revenue- element-based detailed planning, or PS billing plans. By assigning SD documents to WBS elements, you can update planned revenues automatically for projects. You can either plan payments manually using detailed planning, or write them automatically to the project using the quantity structure of the network or billing plans. You can store different cost planning, revenue planning and payment planning scenarios in CO plan versions, and evaluate these at a later point in time. Planning Costs and Revenues

61. - 61 - 667990 Asset accounting-29.pptx Cost Planning in Projects

62. - 62 - 667990 Asset accounting-29.pptx Planned Costs in Networks

63. - 63 - 667990 Asset accounting-29.pptx Planning Revenues - Methods

64. - 64 - 667990 Asset accounting-29.pptx Project T- 200##: Incoming Orders and Billing Plan

65. - 65 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

66. SAP Project System Budgeting

67. - 67 - 667990 Asset accounting-29.pptx You allocate budgets for the various work packages in your investment project You use the investment program to budget the top WBS element You then distribute the budget of the top WBS elements among the level 2 WBS elements Budget : Business Scenario

68. - 68 - 667990 Asset accounting-29.pptx Cost Planning and Budgeting

69. - 69 - 667990 Asset accounting-29.pptx Distributing Budget from the Investment Program

70. - 70 - 667990 Asset accounting-29.pptx Budget Overview

71. - 71 - 667990 Asset accounting-29.pptx Availability Control

72. - 72 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

73. SAP Project System Execution

74. - 74 - 667990 Asset accounting-29.pptx You use various business transactions to post actual data ( actual dates, actual costs and actual revenues ) in both your projects You can use the information system to evaluate aggregated actual data in the project structure Execution: Business Scenario

75. - 75 - 667990 Asset accounting-29.pptx Aspects of Project Execution

76. - 76 - 667990 Asset accounting-29.pptx Basic Dates for WBS elements

77. - 77 - 667990 Asset accounting-29.pptx Confirmation Options

78. - 78 - 667990 Asset accounting-29.pptx Individual and Collective Confirmations

79. - 79 - 667990 Asset accounting-29.pptx Cross Application Time Sheet ( CATS )

80. - 80 - 667990 Asset accounting-29.pptx Cost Integration Using Account Assignment

81. - 81 - 667990 Asset accounting-29.pptx Cost Integration using Assignment

82. - 82 - 667990 Asset accounting-29.pptx Internal Activity Allocation

83. - 83 - 667990 Asset accounting-29.pptx The Purchasing Process

84. - 84 - 667990 Asset accounting-29.pptx Milestone Billing

85. - 85 - 667990 Asset accounting-29.pptx Milestone Billing

86. - 86 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

87. SAP Project System Period – End Closing

88. - 88 - 667990 Asset accounting-29.pptx You calculate overheads for your projects. You then settle projects. You use Schedule Manager to perform period- end closing. You draw up a results analysis for your customer project ( T-200## ), and you settle the project to a profitability segment. You settle your investment project ( E-99## ) to an asset under construction / asset Period – End Closing – Business Scenario

89. - 89 - 667990 Asset accounting-29.pptx Period – End closing : Procedure

90. - 90 - 667990 Asset accounting-29.pptx Schedule Manager

91. - 91 - 667990 Asset accounting-29.pptx Overheads

92. - 92 - 667990 Asset accounting-29.pptx Settlement

93. - 93 - 667990 Asset accounting-29.pptx Generating a Settlement rule for a WBS

94. - 94 - 667990 Asset accounting-29.pptx Settlement Rules for Activities

95. - 95 - 667990 Asset accounting-29.pptx Archiving Steps

96. - 96 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.

97. SAP Project System Reporting

98. - 98 - 667990 Asset accounting-29.pptx You use the Structures and Controlling Information systems to evaluate key figures for your project Reporting : Business Scenario

99. - 99 - 667990 Asset accounting-29.pptx Information Systems

100. - 100 - 667990 Asset accounting-29.pptx Information Systems: Degree of Detail

101. - 101 - 667990 Asset accounting-29.pptx The structure information system evaluates the structural and logistical aspects of projects, but it is also possible to display costs, revenues, and other data in the structure. Benefits of using this information system: It is possible to edit all objects interactively (create, change, display, confirm) Flexible selection of columns for fields to be displayed You can customize icon toolbars in line with the functions used You can save all settings in profiles or overview variants Structure Information System

102. - 102 - 667990 Asset accounting-29.pptx Structure Overview and Individual Overviews

103. - 103 - 667990 Asset accounting-29.pptx Functions in the Structure / Dates Info System

104. - 104 - 667990 Asset accounting-29.pptx Editing All Objects

105. - 105 - 667990 Asset accounting-29.pptx Graphical Evaluation

106. - 106 - 667990 Asset accounting-29.pptx Importing and Exporting Data

107. - 107 - 667990 Asset accounting-29.pptx Progress Analysis

108. - 108 - 667990 Asset accounting-29.pptx Progress Analysis : Measurement Techniques

109. - 109 - 667990 Asset accounting-29.pptx The controlling information system evaluates, above all, the commercial key figures of projects. The following types of report are available here: Hierarchy reports Cost element reports Line item reports (ABAP List Viewer) The Controlling Information System

110. - 110 - 667990 Asset accounting-29.pptx Hierarchy Reports

111. - 111 - 667990 Asset accounting-29.pptx Going to other Reports

112. - 112 - 667990 Asset accounting-29.pptx Cost Element Reports

113. - 113 - 667990 Asset accounting-29.pptx ABAP List Viewer ( ALV ) for Line Items

114. - 114 - 667990 Asset accounting-29.pptx Copyright © 2010 Deloitte Development LLC. All rights reserved.