1. Federal Programs Tennessee Department of Education May 19, 2010
School Improvement Grant Information for Tier 1, Tier 2 and Renewal Schools
Federal Programs
Tennessee Department of Education
May 19, 2010

2. Presenters Dr. Debbie Owens Rita Fentress Christie Lentz
Rita Fentress
Christie Lentz

3. School Improvement Grant Application and Appendices
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4. Tennessee Pyramid of Intervention
New Federal Accountability Model
TN Current AYP Accountability Model
Tier 2 or Tier 3
School Improvement 1 School Improvement 2
Focus Schools
Tier 2 or Tier 3
Corrective Action Restructuring 1
Renewal Schools
Achievement School District
Tier 1
Restructuring 2 and beyond

5. Which Schools Are Eligible to Receive SIG Funds?
Persistently Lowest-Achieving Schools:
Tier 1 schools
Any Title I school in improvement, corrective action, or restructuring that—
Is among the lowest-achieving five percent of Title I schools in improvement, corrective action, or restructuring in the State or the five lowest-achieving such schools (whichever number of schools is greater); or
Is a high school that has had a graduation rate as defined in 34 C.F.R. § (b) that is below 60 percent over a number of years.
Tier 2 schools
Any secondary school that is eligible for, but does not receive, Title I, Part A funds that—
Is among the lowest-achieving five percent of secondary schools or the five lowest- achieving secondary schools in the State that are eligible for, but do not receive, Title I funds; or
Is a high school that has had a graduation rate as defined in 34 C.F.R. § (b) that is below 60 percent over a number of years; 5

6. Which Schools Are Eligible to Receive SIG Funds? (Continued)
Tier 3 Schools
Any Title I school in improvement, corrective action, or restructuring that is not a Tier 1 school.
Tier 3 newly eligible schools – Title I high schools that successfully participated in High School Redesign and did not make AYP in the two prior years.

7. Tier 1, 2, 3 Schools Appendix A
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8. Tier 1 Schools Must Adopt One of Four Intervention Models
Turnaround
Restart
Closure
Transformation 8 8

9. To Receive School Improvement Funds, Tier 2 Schools Must Adopt one of these Intervention Models.
Turnaround
Restart
Closure
Transformation 9 9

10. RESTART Model Overview
Restart model is one in which an LEA converts a school or closes and reopens a school under a charter school operator, a charter management organization (CMO), or an education management organization (EMO) that has been selected through a rigorous review process.
A restart model must enroll, within the grades it serves, any former student who wishes to attend the school.
A rigorous review process could take such things into consideration as an applicant’s team, track record, instructional program, model’s theory of action, sustainability.
As part of this model, a State must review the process the LEA will use/has used to select the partner. 10

11. SCHOOL CLOSURE Model Overview
School closure occurs when an LEA closes a school and enrolls the students who attended that school in other schools in the LEA that are higher achieving.
These other schools should be within reasonable proximity to the closed school and may include, but are not limited to, charter schools or new schools for which achievement data are not yet available.
Office for Civil Rights Technical Assistance Module-- Struggling Schools and School Closure Issues: An Overview of Civil Rights Considerations 11

12. TURNAROUND Model Overview
Teachers and Leaders
Replace principal
Use locally adopted “turnaround” competencies to review and select staff for school (rehire no more than 50% of existing staff)
Implement strategies to recruit, place and retain staff
Instructional and Support Strategies
Select and implement an instructional model based on student needs
Provide job- embedded PD designed to build capacity and support staff
Ensure continuous use of data to inform and differentiate instruction
Time and Support
Provide increased learning time
Staff and students
Social-emotional and community- oriented services and supports
Governance
New governance structure
Grant operating flexibility to school leader 12

13. TRANSFORMATION Model Overview
Teachers and Leaders
Replace principal
Implement new evaluation system
Developed with staff
Uses student growth as a significant factor
Identify and reward staff who are increasing student outcomes; support and then remove those who are not
Implement strategies to recruit, place and retain staff
Instructional and Support Strategies
Select and implement an instructional model based on student needs
Provide job- embedded professional development designed to build capacity and support staff
Ensure continuous use of data to inform and differentiate instruction
Time and Support
Provide increased learning time
Staff and students
Provide ongoing mechanism for community and family engagement
Partner to provide social-emotional and community- oriented services and supports
Governance
Provide sufficient operating flexibility to implement reform
Ensure ongoing technical assistance 13

14. Selecting an Intervention Model for Tier 1 and Tier 2 Schools
Appendix F
Questions for Selection of Intervention Models for Tier 1 and Tier 2 Schools for School Level Descriptive Information

15. Where Do Tier 1 and Tier 2 High School Redesign Schools Fit?
Tier 1 and Tier 2 HSR schools will implement an intervention model (restart, closure, transformation or turnaround)
Renewal HSR schools will implement a Whole School
Reform Model from the vendor list or submit a comparable school reform model through the vendor process.

16. QUESTIONS?

17. Renewal Schools –
Schools in Corrective Action or Restructuring I that are not in Tier 1.
Must adopt a Whole School Reform Model as an intervention.
List the intervention and describe rationale for choosing the state intervention. 17

18. Selecting A Whole School Reform Model for Renewal Schools
Whole School Reform Model application website
Vendor applications must be received by May 28.
Vendor list will be available June 7. 18

19. Vendors May include: Colleges and universities
Nonprofit and for profit entities that have the necessary experience, technical qualifications, skills, and facilities, or the ability to obtain them.

20. Where Do Renewal High School Redesign Schools Fit?
Renewal HSR schools will implement a Whole School Reform Model
Choose a reform model from the vendor list or submit a comparable school reform model through the vendor process.

21. Selecting A Whole School Reform Model for Renewal Schools
Collaborative Effort
Look at the Research

22. What to Look for in a Model
High Quality, Research-Based Whole School Reform Characteristics
Evidence of Success – 3 year track record
Alignment of Whole School Reform Model Program to Tennessee Curriculum Standards
Assessment and Monitoring of Student Progress
Processes that employ cross-disciplinary efforts that include the home, school and community.
Provides Ongoing, High-Quality Professional Development for Teachers and Staff
Compliance with Federal, State and Local Health and Safety Standards

23. Questions?

24. SIG Fiscal Topics Grant Awards External Providers
Budget Aligned to Resources
Allowable Uses of SI Funds
Reimbursements
ARRA Reporting

25. Grant Allocations By Category
School Category Approx. SIG for 3 yr. ASD Listed Schools $1.5 or 2,000,000 ($666,666/yr) Tier 2 Large Schools $1.5 or 2,000,000 Tier 2 Small Schools $100,000 ($33,000/yr) Tier 3 Renewal Schools $300,000 ($100,000/yr) Tier 3 HSR $400,000 ($133,333/yr) Tier 3 No HSR, Focus Highs $300,000 + EE ($100,000/yr) Tier 3 Middle Focus Schools $ 200,000 + EE ($66,666/yr)

26. External Providers
What is your process for selecting external providers?
How did you recruit providers?
Are you having a presentation day?
Will you have a scoring rubric to compare your needs and provider services?
Keep copies of meeting minutes and recommendations and complete Appendix J.

27. Budget Aligned to Resources
Do you have a 3 year budget for each of your schools?
Are justifications for expenditures listed on the second tab?
Do you positions and services match the proposed plan?

28. Insert budget spreadsheet

29. Insert budget spreadsheet justification

30. Allowable Uses of SIG funds
Remember SIG grants are Title I Funds and subject to supplement, not supplant regulations.

31. Reimbursements
Complete a reimbursement form for the LEA with a back-up sheet identifying the school or district expenditures.
Turn in a reimbursement form one time per month.
Keep back-up documentation in the district office.
Fiscal monitoring will occur at the district office.

32. ARRA Reporting
The School Improvement Grant is funded by ARRA; therefore, jobs created and amounts paid to vendors must be reported quarterly on the Section Report.
This form is the same as used for other NCLB ARRA projects. School Improvement will have a section for ARRA jobs and a separate page for SIG Vendor payments.

33. Questions?

34. Setting Goals for SIG Using the All or Achievement Tab Data

40. Analysis of Data Collect data in one easy to view form
Go Visual with the data so that everyone can discuss it as “our” data
Large, colorful and made by the group
Include multiple perspectives during the analysis and planning
Collaborate to reach shared understanding

41. All the data is compiled on one page regarding what the group needs to

42. Go Visual: Large, visually vibrant color-coded displays foster group ownership

43. Multiple Perspectives
New and veteran educators
LEA and school representatives
Out of the box thinkers and conservatives
Different subjects – including those not involved with AYP
Different grade levels – including those not involved with AYP
Non-academic
Students
Parents
Community
Business

44. Setting Goals Specific – well defined and clear to everyone.
Measurable – know if the goal is achieved.
Attainment – can we reach the goal?
Realistic /Relevant– is the goal within the availability of resources, knowledge, personnel, etc.?
Time Bound– set time boundaries that are reasonable so everyone will know the timeline.

45. School Level Application
VII. School Level Descriptive Information

46. VII. School Level Descriptive Information pages L-19--L-20
This section must be submitted electronically for each individual school that will be served by school improvement funds.
The electronic file with the school level descriptive information must contain the LEA name and the school name.
Caution: Please take care to complete the correct items for the status of that specific school.

47. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Name of School: _____________
Principal Name for SY10-11:___________
(mark TBD if unknown at this time)
 Tier:
(Please check appropriate tier)

48. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Needs of School: All and disaggregated Student Achievement Data
Insert most recent TSIP data, not AYP data, for math, reading/language arts, graduation or attendance rate by all students and subgroups)(copy and paste data into the box.    

49. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
School Achievement and Goals for other Indicators: Attach an electronic copy of your TSIP Action Plan (Component 4) to your application.
Appendix C—Template for Component 4
Professional Development: Each school must include a minimum of 30% of the grant funds for ongoing professional development including job-embedded training designed to build capacity and support staff.  This includes literacy training for the staff unless the school demonstrates proficiency in this area. Provide your school’s PD plan including topics and projected
dates.      

50. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Tier 1 and Tier 2 school only—
1) Intervention Model (of the 4 allowable)
2) Responses to Questions in Appendix F regarding Intervention Model Selection (number of questions to be answered vary with intervention model. All questions for intervention model chosen must be answered in boxes provided.
3) Rationale for selection of intervention model.

51. Appendix F Tennessee Pyramid of Interventions/Model Questions
Questions for selection of an Intervention for Tier I and Tier II schools only. Please refer to VII. School Level Descriptive Information EXCERT from Handbook on Effective Implementation of School Improvement Grants, Center on Innovation & Improvement The Turnaround Model The LEA replaces the principal (although the LEA may retain a recently hired principal where a turnaround, restart, or transformation was instituted in past two years) and rehiring no more than 50% of the staff; gives greater principal autonomy; implements other prescribed and recommended strategies. 1. How will the LEA select a new leader for the school, and what experience, training, and skills will the new leader be expected to possess? 2. How will the LEA assign effective teachers and leaders to the lowest achieving schools? 3. How will the LEA begin to develop a pipeline of effective teachers and leaders to work in turnaround schools?

52. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Renewal Schools only— (Schools in Corrective Action or Restructuring I that are not in Tier 1)
1) Intervention (Must adopt a Whole School Reform Model-- a proven model for capacity building and transformational change in the school.
2) Rationale for choosing intervention from the vendor list.*
*SDE will provide a list of state-approved vendors on the state website.

53. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Tier 3 Focus Schools only—(Title I schools in School Improvement I or II)
Intervention activities the school will implement
Exemplary Educators and STATS will be provided to identify needs and implement change to impact student achievement positively.

54. VII. School Level Descriptive Information pages L-19--L-20 Cont’d.
Tier 1, Tier 2, or Tier 3 Schools—
Description of implementation plan with quarterly milestone goals for each year and 3 year timeline.
[Appendix B Scoring Rubric-page 5 and 6 School Section Questions 1-10]

55. Tennessee SIG Timeline page L-3
EVENT
Applications due to the SDE
Grants reviewed and evaluated
Grant award notification letters sent to LEAs
Grant awards posted to state website
Implementation Year I
Milestone Visits
Evaluation of Year 1 for Year 2 funding by SDE
LEA submission of updated budget/grant for Year 2/3
New Tier 1, 2, 3 schools identified and beginning of new grant cycle (while continuing with prior grant cycle). A school may only be in one grant cycle.
DATE
June 2, 2010
June 7-18, 2010
June 21-July 1, 2010
July 1, 2010
School Year
Sept 2010, Jan Mar 2011, May 2011
May-June 2011(dependent on student
achievement data and SIG indicators)
July 2011
Aug 2011, May 2012

56. LEA Application - Documents to be Submitted
School Improvement Application Location on the TDOE Website (posted 4/22/10)— Federal Programs: Title I, Part A-School Improvement Funds
LEA Application - Documents to be Submitted
LEA Application: For Review and Submission
Appendix J - External Providers Form
Appendix K - Budget Spreadsheet [being adjusted so that one submitted per LEA]
School Level Application for each school
LEA Application - Documents to be Used in the Completion of the Application
Appendix A - Tier I, II, and III Schools (Determined in )
Appendix B - Title I School Improvement Grant Rubric
Appendix C - Tennessee School Improvement Planning Process, Component 4
Appendix D - What Is A Good School?
Appendix E - School Improvement Grant Final Requirements
Appendix F - Tennessee Pyramid of Interventions and Model Questions
Appendix G - Framework for TCSPP Component 5
Appendix H - TCSPP 2008 Rating Sheet
Appendix I - TSIP Planning Rubric

57. SIG Application Submission
June 2 deadline
Electronic application (LEA application, Appendix J, Appendix K, School portion for each school that the LEA plans to serve with SI funds) ed to
Only paper submitted—pages L-1 and L-2-- Assurances with original signatures—mailed to this address: Jacqueline Moore, TN State Department of Education, Office of Federal Programs, 5th Floor— Andrew Johnson Tower, 710 James Robertson Parkway, Nashville, TN
(Be sure to keep a copy of the signed application.)

58. Questions?