1. Dept of Enterprise Services
Introduction to AFRS
Dept of Enterprise Services

2. Class Objectives DES Communication Tools Navigate through AFRS screens
Limited understanding of screens plus provide reference documents and resource links
Report Basics (Enterprise Reporting)
Review of other DES class options

3. How does DES communicate?
DES provides updates, outage notices, new features, etc… utilizing the following communication tools:
Listserv notifications
OFM Connection Newsletter
AFRS Logon Screen Notification
Direct Mail

4. Links to Listserv and Connection
In order to obtain information pertinent to your job needs. Individuals need to subscribe to listserv at:
To see the latest Connection articles, go to:

5. Recent Connection Newsletter

6. What is AFRS?
Agency Financial Reporting System (AFRS) is the central accounting system and the official book of record for Washington State.

7. Features of AFRS
Maintains the state enterprise and agency chart of accounts
Manages vendor registration and payment
Processes state agency financial transactions
Processes interagency/interfund payments
Allows input via online, entry interfaces and Financial Toolbox

8. Practice Logging into AFRS
On the CA-TPX Screen:
Type your USERID and PASSWORD (given by security person) and press Enter.
On the TPX MENU screen
Type CICP3 on the command line and press ↵ Enter, or
Place an ‘S’ next the CICP3 on the screen and press ↵ Enter.
On the CICS Environment Screen:
The next screen says “SIGN-ON COMPLETE” where you will,
Type F002 (F, zero, zero, 2) in the upper left-hand corner of the screen and press ↵ Enter.
View the first AFRS Message Screen and press ↵ Enter.
View the second AFRS Message Screen and press ↵ Enter.

9. FIRST SCREEN OF MAINFRAME – will need to enter USERID & PASSWORD:
CA REL 5.2/00
STATE OF WASHINGTON - AUTHORIZED USE ONLY
This site contains government information. Your use may be monitored.
Unauthorized use is subject to civil, criminal, and/or administrative action.
If you are AUTHORIZED, type in your USERID and PASSWORD.
Unicenter CA-TPX Session Management
Copyright (c) 2003 COMPUTER ASSOCIATES INTERNATIONAL, INC.
Userid: (or LOGOFF) :46:00
Password: /27/10
New Password: NTV10A2D
Account: A
Transfer: SMRTTV
PF1=Help PF3=Logoff

10. At the TPX Menu you will need to either select the CICP3
TPX MENU FOR HMAC Panelid - TEN0041
Terminal - NTV10A2D
Cmdkey=PF12/24 Jump=PA Menu=PA Model A
Print=PF Cmdchar=/ Logoff=/K System - NTPXVU
Sessid Sesskey Session Description Status
_ ACES PF ACES Netview access services
_ CICP PF CICS/ESA PROD2
_ TSOV PF TSO ON V3HC
_ CICP PF Statewide Financial/Payroll Sys.
_ CICP PF CICS/ESA PROD4
_ CICSSTO PF TREASURERS CICS N/A
_ OFMVM PF DYNAMICALLY ADDED SESSION
_ CICQA PF CICS/ESA QUALA
_ CICXQ PF CICS TEST MQSeries
_ CICX PF CICX1 TEST
_ CICX PF CICS/ESA TEST2
_ CICX PF CICS/ESA TEST3
_ TSOV PF TSO ON V1RA
_ TSOV PF TSO ON V1RA
Command ===>
PF1=Help PF7/19=Up PF8/20=Down PF10/22=Left PF11/23=Right H =Cmd Help

11. You will need to enter your USERID & PASSWORD again.
12/07/ CICS Application ID: NCICP :57:53
STATE OF WASHINGTON - AUTHORIZED USE ONLY
This site contains government information. Your use may be monitored.
Unauthorized use is subject to civil, criminal, and/or administrative action.
If you are AUTHORIZED, type in your USERID and PASSWORD.
USERID DBAC105
PASSWORD
NEW PASSWORD
CONFIRM NEW PASSWORD
Press ENTER to process or PF3 to END

12. At next screen enter F002 (you can type right over & hit enter as it will ignore the rest of the information on the screen.
F002N-ON COMPLETE.

13. AFRS Message Screen – Read Messages
= AAA FFFFFFF RRRRRR SSSSS ================================= C105P001
AAAAA FF RR RR SS SS AFRS SYSTEM: MON-FRI 6:30 AM TO 7:30 PM
AA AA FF RR RR SS SAT 7:00 AM TO 7:30 PM
AAAAAAA FFFFF RRRRRR SSSSS SUN 7:00 AM TO 1:00 PM
AA AA FF RR RR SS HELPLINE: (360) FAX:
AA AA FF RR RR SS SS MON-FRI 8:00 AM TO 5:00 PM
AA AA FF RR RR SSSSS
*** WELCOME TO THE AFRS NETWORK ***
NEWS MESSAGE AS OF DATE: 10/11/11 TIME: 08:27
WELCOME TO AFRS.
REMEMBER TO ADD THE NEW AGENCIES TO DESC. TABLE 32 TO PAY INVOICES FOR
CTS ( ) AND DES ( ).
THERE ARE 1099 REPORTING CLASSES ON OCTOBER 19 AND 20. PLEASE SIGN UP
THROUGH THE DES TRAINING SYSTEM, SO THEY DON'T GET CANCELED.

14. AFRS Access to Data Screen
= AAA FFFFFFF RRRRRR SSSSS ================================= C105P001
AAAAA FF RR RR SS SS AFRS SYSTEM: MON-FRI 6:30 AM TO 7:30 PM
AA AA FF RR RR SS SAT 7:00 AM TO 7:30 PM
AAAAAAA FFFFF RRRRRR SSSSS SUN 7:00 AM TO 1:00 PM
AA AA FF RR RR SS HELPLINE: (360) FAX:
AA AA FF RR RR SS SS MON-FRI 8:00 AM TO 5:00 PM
AA AA FF RR RR SSSSS
*** WELCOME TO THE AFRS NETWORK ***
NEWS MESSAGE AS OF DATE: 10/11/11 TIME: 08:27
THE OVERNIGHT PROCESS ON SEPT 7, 2011 HAD SOME ISSUES WHICH RESULTED IN
DOUBLE ENTRIES IN THE DRS SYSTEM. THE VENDOR PAYMENTS ONLY WENT OUT ONCE.
WE'VE FOUND THAT 49 AGENCIES HAD TRANSACTIONS ON THAT DATE BUT NOT ALL
WERE DUPLICATED. WE ARE DETERMINING THE BEST WAY TO CORRECT THE DOUBLED.
ENTRIES IN DRS SO THAT YEAR END 1099 REPORTING WILL BE RIGHT.
#### ACCESS TO DATA- PLACE CURSOR ON ASTERISK & PRESS PF1 ####
* IAP VENDOR AGENCIES
* OFM TRAINING SCHEDULE
* OFM CONSULTANT LIST BY AGENCY
* AFRS/CAFR REPORTING CLOSING DATES

15. Primary Menu Screen
=== AFRS ======================= PRIMARY MENU ==================== C105P05A ===
TM -- TABLES IN -- INPUT/CORRECTION
MI -- MASTER FILE INQUIRY VE -- VENDOR/PAYMENT/CANCELLATION
RD -- ON-DEMAND REPORTING RR -- REPORT REQUEST
BI -- BATCH INTERFACE LOG DR -- DISBURSEMENT REPORTING SYSTEM
SS -- SYSTEM SECURITY OM -- OMWBE REPORTING
CL -- HELP PHONE LIST MR -- MANAGEMENT REPORTING SYSTEM
EX -- EXCHANGE DATA SETS AD -- ADMINISTRATION
AGENCY: ____
SELECT FUNCTION: __
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT
PRIVACY NOTICE:
THE AFRS SYSTEM DOES NOT COLLECT PERSONAL INFORMATION FROM SYSTEM USERS.
THE SYSTEM FILES/PRODUCTS MAY CONTAIN PERSONAL INFORMATION ABOUT CITIZENS.
SAFEGUARDING/DISPOSITION OF AFRS FILES/PRODUCTS MUST COMPLY WITH EXECUTIVE
ORDER 00-03, 4/15/00; RCW ; AND THE FEDERAL PRIVACY ACT OF 1974.

16. TM- Table Maintenance
AFRS tables are non-financial files containing valid codes, titles, and reference data used in editing and reporting AFRS financial data.
Some tables are statewide and some are agency tables.
DES maintains the statewide tables containing codes and vendor records that are used by all agencies. Agencies have 'view only' access to these tables.
Agency staff maintain the agency tables for their respective agencies. AFRS provides real time updates and edits to the tables.

17. Table Maintenance Menu
=== AFRS =(TM)============= TABLE MAINTENANCE MENU =============== C105P05C ===
TR: ______
1 -- ONLINE TABLES
2 -- CODING TABLES
3 -- SYSTEM CONTROLS
4 -- FEDERAL TABLES
5 -- IRS TABLES
6 -- COST ALLOCATION SYSTEM (CAS)
SELECT FUNCTION: _
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT

18. Table Maintenance Menu
=== AFRS =(TM)============= TABLE MAINTENANCE MENU =============== C105P05C ===
TR: ______
1 -- DESCRIPTOR MAINTENANCE
2 -- TRANSACTION CODE DECISION MAINTENANCE
3 -- PAYMENT CARD
SELECT FUNCTION: _
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT

19. Table Maintenance Menu
=== AFRS =(TM.1.2)==== TRANSACTION CODE DECISION MAINTENANCE ===== C105P180 ===
TR: ______ LAST UPDATE: 12/04/08
FUNCTION: V (A=ADD, C=CHANGE, D=DELETE, V=VIEW, N=NEXT, P=PRINT SELECTION)
AGENCY: 3100 TRANS CODE: 210 TITLE: RCRD_ACCT/VOU_PAY-NO_ENCUMB(TREA)__
WRAP CURRENT: 398 PRIOR: 818 CANCEL CURRENT: 451 PRIOR: 455 IAP TC: 640
GLA 1D: C: D: ____ 2C: ____ 3D: ____ 3C: ____ 4D: ____ 4C: ____
AGENCY: R ORG IX: _ APPN IX: R FUND: R FUND DT: _ PROG IX: R
S-OBJ: R SOURCE: N PROJ: _ VEND NO: _ VEND NM: R VEND AD: R INV: R
C DOC: R R DOC: _ GL ACCT: N MOD: N SUBS-DR: N SUBS-CR: N
+/- FF MATCH GLA PDN +/- FF MATCH GLA PDN
DF: _ _ __ _ _ _ PERIOD IND: _
AP: _ _ __ _ RESTRICT: _
AL: _ _ __ _ VALID FD: 1
CC: _ __ _ _ __ _ POST SEQ: 7
GP: _ _ __ _ REG IND: 6
SF: _ __ _ _ __ _ PAYMENT: 1
OF: _ __ _ DRS USE: _
VF: _ __ _ __ USE: _
F3=RETURN, F5=WRAP CONTROL, F12=MESSAGE, CLEAR=EXIT
RECORD FOUND AND DISPLAYED

20. TM – Table Maintenance Frequently Asked Questions
Q- What GLs does a certain transaction code affect?
A- Go to TM.1.2, function N (next) or V (view).
Q- What master account should I use for US Bank?
A- Go to TM.1.3.B, and view list.
Q- Where do I change a Master Index?
A- Go to TM.2.5, function N (next) or V (view) with code.
Why did I get an error on my project coding in my batch?
A- Go to TM.2.4, function N (next) or V (view) with code.
Examples TM.1 table 12 subobjects
TM.1.3 US Bank accounts
TM.2.4 Project Codes

21. TM – Table Maintenance Resource Documents
Agency Financial Reporting System
Table Maintenance Overview
System Reference Document Information for all TM table documents can be found at the following hyperlink address:
Take them to OFM ISD system documentation.

22. MI - Master File Inquiry
View allotment, appropriation, general ledger and subsidiary balances as of nightly update.
Reprint remittance advices and view IAP (Inter-agency Payment) receipts for billing agencies.

23. Master File Inquiry Menu
=== AFRS =(MI)============= MASTER FILE INQUIRY MENU ============= C105P05D ===
TR: ______
1 -- APPROPRIATION FILE INQUIRY RECENT HISTORY DETAIL
2 -- ALLOTMENT FILE INQUIRY PAYMENT WRITE(WW) VIEW
3 -- GENERAL LEDGER FILE INQUIRY PAYMENTS MADE TODAY/THIS MONTH
4 -- SUBSIDIARY FILE INQUIRY A -- REPRINT WARRANTS / REMITTANCE
5 -- DOCUMENT FILE VIEW B -- INTER-AGENCY PAYMENTS
6 -- DOCUMENT DETAIL
SELECT FUNCTION: _
F3=RETURN F12=MESSAGE CLEAR=EXIT

24. MI – Master File Inquiry Frequently Asked Questions
Q- Did my batch process last night?
A- Go to MI.7 screen, enter batch ID info. and view batch details. MI.8 will allow user to see the warrant/EFT pmt. numbers in a batch.
Q- What is the balance of my encumbrance?
A- Go to MI.5, enter document number and see the balance left for the document.
Examples:
go to MI.7 for COM batch
go to MI.8 for COM batch
Go to MI.5 for COM and see a document form batch found in MI.7

25. Master File Inquiry Menu
=== AFRS =(MI.7)=============== REPORT HISTORY FILE ============== C105P355 ===
TRANSFER: ______
FUNCTION: N (S=BATCH SEARCH, N=NEXT BATCH, P=PREVIOUS BATCH, L=PRINT BATCH)
AGENCY: 1030 DATE: TYPE: EW BATCH NO: 184
SEQNO DUP TRN MOD REV BI FM PTFM PTAG MSTRINDX AIX FND FD PRIDX INDX PROJ SP PP
_ _ _ T __ ____
F1=HELP, F3=END, F7=PREV RECS, F8=NEXT RECS, F10=LEFT, F11=RIGHT, F12=EXIT

26. BI - Batch Interface Log
View a log containing the date and time that AFRS received batch interfaces for your agency.
Allows user to see where an interface is coming from (Toolbox, TEMS, other)
Allows user to see if interface was successful
Look at DOC or COM BI screen for Toolbox TEMS and AFRS interface batches.

27. BI - Menu BI -Frequently Asked Question-
=== AFRS ==(BI)============= BATCH INTERFACE LOG ================ C105P070 ===
TR: ______ POSTING AGENCY: 1030
PAGE 0001 OF 0048
BATCH --RECEIVED BATCH
AGY DATE TIME DATE TYP NUM BN FM COUNT AMOUNT RC OC MESSAGE
JV ER FT ONLINE......
JV ER FT ONLINE......
JV FT ONLINE......
JV ER FT ONLINE......
JV ER FT ONLINE......
H ER FT ONLINE......
JV FT ONLINE......
H FT ONLINE......
H FT ONLINE......
BI -Frequently Asked Question-
Q- Did my batch get to AFRS today?
A- Go to BI screen, press F8 if farther back in time.

28. SS- System Security
Agency security officers: Add or update AFRS security levels online for agency LogonID's
Changes to LogonID’s or passwords are done through Consolidated Technolgy (CTS) service desk
Print a report of agency AFRS security records.

29. SS – Maintenance Menu
=== AFRS =(SS)========= SYSTEM SECURITY MAINTENANCE MENU ========= C105P405 ===
TR: ______
1 -- SYSTEM SECURITY
2 -- VIEW SYSTEM SECURITY RECORDS
3 -- VIEW AGENCY BATCH TYPE SECURITY
SELECT FUNCTION: _
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT

30. SS – Maintenance Menu
=== AFRS =(SS.2)======== VIEW SYSTEM SECURITY RECORDS ============ C105P411 ===
TR: ______
FUNCTION: N (F=FIRST PAGE, N=NEXT PAGE, P=PRINT)
AGENCY: A TABLES TRANS ACCESS RPT DRS MTCE
S S
E DOAPPVVOTMC TB WP AAGOSG MMROO DIO TPJ AJTS
S LOGONID NAME C TIIICEECDIT IR WP PLPFFL DSRDS RRMPSFC BMCRM
_ A#B0103 ANGIE_BROWN__________ __
_ AME0103 ARLENE_ESCOBAR_______ __
_ ATC0103 ANH_CURRAN___________ __
_ CAC0103 CARRIE_CALLEJA_______ __
_ CAM0103 CHERYL_MARKS_________ __
_ CAT0103 CINDY_TRAMBITAS______ __
_ CLR0103 CINDA_RUHLE__________ __
_ D#N0103 DIANE_NORTON_________ __
_ DAP0103 DON_PETRICH__________ __
Look in SS.2 for student’s user ID in 9990 or their agency.

31. SS – Maintenance Menu
=== AFRS =(SS.1)========= SYSTEM SECURITY MAINTENANCE ============ C105P412 ===
TR: ______ FUNCTION: V (A=ADD, C=CHNG, D=DEL, V=VIEW, N=NEXT)
AGENCY: 1030 LOGONID: CAM0103 AFRS SECURITY: 0 STOP USE DATE:
LAST MOD DATE:
NAME: CHERYL MARKS PHONE:
BATCH INPUT RELEASE BATCH INPUT RELEASE
U* JV
FINANCIAL CJ E*
TRANSACTIONS W*
BATCH
FLAGS
PAY MAINT: PROJECT PURGE: 1
TM FLAGS - DT: 2 OI: 1 AI: 1 PI: 1 PC: 1 VE: 2 SWVE: 1 OC: 1 TD: 1 MI: 1 CT : 1
MF FLAGS - APPN: 1 ALLOT: 1 GRANT PRJ: 0 OPERATING: 0 SUBSID: 1 GEN LGR/DOC : 1
RC FLAGS - MRS DESIGN: 2 MRS SUBMIT: 2 RPT REQ: 2 O-D DESIGN: 2 O-D SUBMIT: 2
DR FLAGS - DISB: : 2 OMWBE: 2 PURGE: 2 TRAN SEL: 2 PROF: JOBCARD: 0
SC FLAGS - BROADCAST: 0 ACTION MSG: 0 JOB CARD: 0 TRAN RESTRICT: 0 UPDATE SM: 0
F1 ON INPUT FIELD=HELP, F3=RETURN, F12=MESSAGE, PAUSE/BREAK=EXIT

32. SS- Frequently Asked Questions
Q- Why can’t I do a batch type/table entry?
A- Go to SS.2 screen, look for logon ID, type S next to it and view person’s details.
Q- Who can use batch type 42 (in DOC)?
A- Go to SS.3, enter batch type (enter) and see the list of logon IDs for that batch.

33. SS- Reference Link
Financial Systems Security User Documentation

34. IN - Financial Input/Error Correction/Payment Maintenance
Input financial and payment maintenance transactions.
System edits transactions on input screens against AFRS tables for valid coding either on-line or overnight.
System holds financial transactions and payment maintenance transactions for nightly processing and file updates.

35. IN - Menu
=== AFRS =(IN)============= INPUT/CORRECTION MENU ================ C105P05B ===
TR: ______
1 -- CREATE BATCH HEADER
2 -- PAYMENT MAINTENANCE
3 -- VIEW BATCH HEADERS
SELECT FUNCTION: _
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT

36. IN.3 - Menu
=== AFRS =(IN.3)============= BATCH HEADER SUMMARY =============== C105P055 ===
TR: ______
FUNCTION: N (F=FIRST PAGE, N=NEXT PAGE, B=BACK PAGE)
TYPE ORDER: _ (T) SELECT: 'P' = PAYMNT 'R' = RELEASE 'S' = UPDATE 'B' = BROWSE
BATCH TYPE: __ 'G' = GROUP 'H' = HEADER 'L' = PRINT 'E' = ERRORS
YYMMDD YYMMDD
S B DATE TY BNO DUP ST BAL BI FM DUE DT CNT ENTERED AMOUNT L SEQ OC
_ WS H Y WC
_ H Y , FT
_ R Y , ER

37. IN- Frequently Asked Questions
Q- Why do I have errors on a batch and what do the codes mean?
A- Go to IN.3 screen, type E next to your batch and put “?” next to error code(s).
Q- I corrected my error but it still has status E?
A- Go to IN.3, type G (group corr) next to your batch. On next screen press enter (without filling fields). Batch should be status H and go on.
Look for E batches in their agency or 3100.

38. IN – Reference Links
Input Record Coding Elements

39. VE - Vendor Maintenance
Provides access to vendor information, payment process control, & warrant cancellation screens in a convenient place.
Provides access from vendor search screen directly to DRS.

40. VE – Menu
=== AFRS =(VE)======= VENDOR/PAYMENT/CANCELLATION MENU =========== C105P05F ===
TR: ______
1 -- COMBINED VENDOR SELECTION
2 -- AGENCY VENDOR MAINTENANCE
3 -- STATEWIDE VENDOR MAINTENANCE
4 -- TIN (FED ID) CONFIRMATION REQUEST
5 -- VENDOR TRANSMITTAL REQUEST
6 -- PAYMENT PROCESS CONTROLS
7 -- WARRANT CANCELLATION
8 -- INTER-AGENCY VENDORS
9 -- AGENCY RETURN ADDRESS
SELECT FUNCTION: _
PF3=RETURN, PF12=MESSAGE, CLEAR=EXIT

41. VE – Menu
=== AFRS =(IN.1.V)======== COMBINED VENDOR SELECTION ============= C105P2VC ==
TR: ______
FUNCTION: N (P=PARTIAL SEARCH, F=FIRST, N=NEXT, B=BACK, R=PRINT)
VND NAME: DEPART__________________________ VND NUMB: ____________
TIN: ___________ ZIP CODE: _________ S
LINE FUNCTION: T=ADD VENDOR TO TRANSACTION, S=SELECT TO VIEW DETAIL P A T
1=DRS V#, 2=DRS VNAME, 3=DRS VTIN, A=1099 IR A G A
S VENDOR NO VENDOR NAME TIN ZIP+4 Y Y T
_ SWV DEPARTMENT_ISSUE_INC__________ _ 92615____ I __ A
_ SWV DEPARTMENT_OF_COMMERCE________ _ N __ A
_ SWV DEPARTMENT_OF_COMMERCE________ _ I __ A

42. VE- Frequently Asked Questions
Q- How do I find a vendor number?
A- Go to VE.1 screen, select 1. On next screen type P (partial) and type part of vendor name or TIN# (enter). Select vendor you want on list.
Q- How do I find a contact name/number?
A- Go to VE.6, type N for function or V-view and batch type to find batch type contact and message.
On VE.1 Search for SWV WESTERN_ASSOCIATION_OF_STATE_HIGHWAY_&_TRANSPORTATION_OFFICIA
On VE.8 Search for Agency 3000.
On VE.6 Search for DOC contact with batch type 24: Doug Coleman

43. VE – Reference Link Agency Financial Reporting System
VENDOR FILE MAINTENANCE

44. Practice: logging off of AFRS
Press the Pause/Break key which acts as a clear function, then type logoff in the upper left-hand corner of the screen and press ↵ Enter.
Or - press F3 until you see AFRS SYSTEM EXITED , then type logoff ↵ Enter.
Or – Click on the disconnect function in upper left corner of screen.

45. Getting access to Enterprise Reporting (ER)
the AFRS/ER helpdesk with the following info:
Agency Name or Number
User Name [First & Last]
Your Phone Number
Your Address
Preferred LogonID: 4-6 characters plus your 3-digit agency code. If you already have an AFRS or network logonID, that can be used for Enterprise Reporting also Example: mine is dbac105.
You will get a reply with instructions/password.

46. ER - Access

47. How to log on to ER
Enterprise Reporting customers must have online access either through the Washington State Intranet, or through a secure Fortress server to use Enterprise Reporting from outside of the state firewall.

48. Change Password after Initial Log on

49. Creating your new password
Enter your User Name in the Old Password Box
Enter your new password in the next two boxes, following the password criteria below - Then click Submit
Password must be changed every 120 days.
After five incorrect logon attempts, your user account will be locked. Please call/ the AFRS Help Desk ( or and we will reset your password.

50. How do I find a list of Financial Reports available in ER?
Start Internet Explorer.
In the Address field, type for the Intranet web site or
for the Internet web site and click Go, or press [Enter]. The Enterprise Reporting logon screen is displayed
At the top right hand corner of the ER web page, click on [References] link.
Arrow down the Reference web page to click on [Financial Reports Report Inventory]
The Report_Inventory.htm web page will give you a list of all financial reports available in Enterprise Reporting.

51. Where to find Financial Reports
Links
AFRS/ER Report Crosswalk
Error Messages
FAQs
Flexible Reports
Glossary
Multiple Selection and Editing Rules
Financial Reports Report Inventory

52. How do I access the User Guide to Enterprise Reporting?
Start Internet Explorer.
In the Address field, type for the Intranet web site or for the Internet web site and click Go, or press [Enter]. The Enterprise Reporting logon screen is displayed
At the top right hand corner of the ER web page, click on [User’s Guide] link.
The first few pages of the ER User’s Guide are Overview, Primary Menu, Application Navigation, Folder Structure, etc.

53. User Guide in ER

54. DES Training Classes Available
Selecting AFRS Transaction Codes - Intro Level
Class Description: This two hour class covers AFRS Transaction Codes (TC), how they are used in accounting transactions and the common TCs needed at a WA state finance office. Emphasis is on preparing original entries by using the proper General Ledger (GL) Accounts. In the last part of the class participants complete practice exercises to select a TC.
Target Audience: This class is for an AFRS user that has taken the Intro to AFRS class, has some basic accounting knowledge and wants to know more about the list of transaction codes they have at their desk.

55. DES Training Classes Available
Selecting AFRS Transaction Codes - Advanced
Class Description: This two hour class looks at the important parts of an AFRS Transaction Code (TC) and explains the meaning of each part as it relates to selecting a TC for an accounting event. The class presents a process or sequence of factors to consider when selecting a TC. Emphasis is on preparing correcting entries by selecting the proper General Ledger (GL) Accounts. In the last part of the class participants complete practice exercises to select a TC.
Target Audience: This class is for an AFRS user that has knowledge about creating an AFRS transaction code. This class is for an AFRS transaction code preparer that would like to understand how the transaction works and how to create a correcting entry. This class follows the two hour class titled Selecting AFRS Transaction Codes - Introduction.

56. DES Training Classes Available
AFRS TRANSACTION INPUT
Class Description: This class provides instruction and hands-on practice in the following AFRS on-line functions: entering financial transactions, using the payment features, reviewing and releasing batches, selecting vendor, correcting errors, warrant cancellation/SOL and reviewing transactions using the master file inquiry screen.
Target Group: Fiscal personnel with little or no AFRS on-line experience who will be performing one of the following functions: financial batch input, batch review and release, Vendor Table maintenance, and error corrections.
INTRODUCTION TO IRS 1099-MISC REPORTING
Class Description: This class will give employees basic information concerning Internal Revenue Service IRS 1099-MISC reporting, including a non-technical overview of forms required, terms used, available training, important dates, and how to access the IRS website.
Target Group: Fiscal and other agency personnel who will be involved with IRS 1099-MISC reporting for the first time.

57. DES Training Classes Available
OMWBE* REPORTING (*Office of Minority & Women’s Business Enterprises) FROM AFRS/DRS
Class Description: This two hour class gives employees basic information concerning how OMWBE reporting is done from the Agency Financial Reporting System (AFRS). The rules for successful coding and reporting are discussed, as well as ways to apply and correct OMWBE specific transaction coding to accurately portray levels of public contracting and procurement participation by minorities, women and all others who may be socially and economically disadvantaged.
Target Group: Purchasing and fiscal personnel who are concerned with how OMWBE reporting works, and the key requirements for accurate OMWBE reporting through the Enterprise Reporting system and ORS system.

58. DES Training Classes - ER
Enterprise Reporting Financial Reports - for New Users
Class Description: This class provides 1) an overview of the ER infrastructure 2) a demonstration in scheduling and viewing Financial Reports structured through the state intranet, 3) a hands-on session with structured training exercises, providing an opportunity for students to schedule and view financial reports in ER.
Target Group: Agency personnel who are new to ER Financial Reports and are interested in accessing AFRS financial data for reporting or analysis through an interactive on-line mode.
Enterprise Reporting Financial Reports - Flexible Reporting
Class Description: This class provides 1) an in-depth review of the Financial Reports flexible features that allow users to select groupings, sections, subtotals and balances, 2) a demonstration of how the flexible features can be used to create a customized report, 3) a hands-on session for the students to schedule and view their own flexible reports in ER.
Target Group: It is recommended that you take the Financial Reports--for New Users Class prior to taking Enterprise Reporting Financial Reports - Flexible Reporting Features.

59. Additional ER Training
Enterprise Reporting (ER) - Introduction to the Ad Hoc Tool
Class Description: Learn about the features of the Enterprise Reporting (ER) Ad Hoc Tool allowing users access to statewide financial data over the intranet or Internet. It provides querying, reporting, and analysis capabilities in a single tool. The training is conducted using financial data from the Agency Financial Reporting System (AFRS). Participants will learn about basic tool functionality using an interactive hands-on format.
Target Group: Enterprise Reporting - Introduction to the Ad Hoc Tool is for users who have experience requesting Enterprise Reporting Financial Reports. Users of the Ad Hoc Tool will need an understanding of their agency’s business reporting needs and the relationship to AFRS data.

60. Any Questions? Contact us:
DES Accounting Systems Helpdesk