1. Working with eSped: A Tutorial Click here to begin
©TUTORIAL COPYRIGHT JOE INABINETTE 2008

2. How to use this tutorial
Click the forward arrow to go to the next slide
Click the reverse arrow to go to the previous slide
Click circular icons to display information
Click the Home button to return to the Chapter selection screen from any page
Click here to begin

3. Chapters (Click button to access a chapter)
Chapter 1: Logging into eSped
Chapter 2: Notices and Consents
Chapter 3: eARD Forms
Chapter 4: Reports
Chapter 5: Adding a Student
Chapter 6: Archiving
Chapter 7: Uploading a Document
Click here
to begin
Chapter 8: Troubleshooting

4. Common eSped Buttons
Before we begin, let’s take a look at common buttons in eSped and how to use them (These buttons will be discussed throughout the tutorial):
Previous / Next: These buttons are always located at the top of each page and allow the user to go back and forth from page to page’
Save: This button saves all information that has been added to the page.
Reports: This button allows the user to access the reporting screen for use in creating, printing and ing pages or reports from the student record.
Create: This button (located on the top of the reports page, will create a report for the user. Refresh: This button updates the screen to show the status of a report or export
Archive: This button will save a created report to the student’s archive for review at a later date.

5. Common eSped Buttons
Before we begin, let’s take a look at common buttons in eSped and how to use them. (These buttons will be discussed throughout the tutorial):
View: This button is used to view a report or export Print icon: This icon appears on reports or documents archived in the system. By clicking it, the user can print a hard copy of the document.
icon: This icon appears on reports or documents archived in the system. By clicking it, the user can a copy of the document. Save icon: This icon appears on reports or documents archived in the system. By clicking it, the user can save a copy of the document to their PC. Find Students: This button will enable a user to find a student stored in the database. Add Student: This button enables a user to add a student to the database. (NOTE: You must enter the Student’s NAME, ID NUMBER and CAMPUS!)

6. Logging into eSped
Click here to begin

7. Step 1: Logging into the eSped Database
In order to begin using the eSped system, you must first log onto the eSped website. Click the icons below to display the instructions for logging into the eSped system: 1
Access the Internet by opening Internet Explorer on your PC 2
Type into your browser’s address bar
Address 3
Locate and click the button on the Home Page
Member Login
Click to Continue

8. The eSped Welcome Screen will be displayed
The eSped Login Page

9. Enter your User ID into this field Enter your Password into this field1
Enter your Password into this field
Your address 2
lovejoy 3
Click the Login button to access eSped
Click the icons to display Login and Password entry instructions
Logging into eSped
Click here to continue

10. The eSped Navigation Screen will be displayed
Click the icon to display the Notice and Consents function
The eSped Navigation Screen

11. eNotices and Consents
Click here to begin

12. Click the button to display the Student List1
Once you have clicked “eNotices and Consents” the Select Student screen will appear From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information
Click the button to display the Student List 2 1 2
Step 2: Notices and Consents

13. Step 2: Notices and Consents
The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:
Step 2: Notices and Consents

14. Step 2: Notices and Consents
Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason
Step 2: Notices and Consents

15. Step 2: Notices and Consents
Click Icons to
Display Info 1
Meeting Dates (Previous, Current & Future) 2
Student Identification Numbers and Sped Funding Info 3
Student Identification (Name, DOB, Age and Gender) 4
Student Contact Info
The Student Meeting Dates and Information screen allows entry of important data pertaining to meetings and the student’s identity 5
Student School Location and Case Mgr Info
Step 2: Notices and Consents

16. Step 2: Notices and Consents
After entering or updating information on this screen, click the ‘Save” button to save the data
Step 2: Notices and Consents

17. Click the page you wish to access for information entry1 2
Click the page you wish to access for information entry
Click the arrow button to display the drop down menu of pages for Notices and Consents
Step 2: Notices and Consents

18. Click the icons to view information about the page
The Notice of ARD Meeting 1 (Invitation to Meeting) Page will be displayed 1
Section 1 contains Meeting Invitation information such as: Date of Invitation, Student Name, School Name 2
Section 2 contains areas to record information regarding meeting location and purpose
Click the icons to view information about the page
Step 2: Notices and Consents

19. Click the icons to view information about the page
The Notice of ARD Meeting 1 (Invitation to Meeting) Page will be displayed 3 1
Section 1 contains Meeting Invitation information such as: Date of Invitation, Student Name, School Name 2
Section 2 contains areas to record information regarding meeting location and purpose
Enter all pertinent information for the Meeting Invitation and click the “Save” Button to save the data
Click here to continue
Step 2: Notices and Consents

20. Step 2: Notices and Consents
To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 2: Notices and Consents

21. Step 2: Notices and Consents1 4
This section logs any options considered in lieu of an ARD meeting 2
This section logs the agency responsible for providing services
This section logs any options that were rejected 3
This section logs requested participants for the ARD
Click here to continue
Step 2: Notices and Consents

22. Step 2: Notices and Consents
Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 2: Notices and Consents

23. Step 2: Notices and Consents
To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 2: Notices and Consents

24. Step 2: Notices and Consents
This page documents procedures, relevant factors and acknowledgment of rights, communication options and procedural safeguards 1
Log pertinent procedure, test, record or report that was or will be reviewed in this section
Log any other relevant factors in this section by clicking the page icon 2 3
This section logs the date and to whom the rights and procedures were explained as well as contact information for questions or follow-up
Click here to continue
Step 2: Notices and Consents

25. Step 2: Notices and Consents
Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 2: Notices and Consents

26. Step 2: Notices and Consents
To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 2: Notices and Consents

27. Step 2: Notices and Consents
This page documents Notice return information and any statements in regards to member attendance 1
Log the name of the staff member and the location where the Notice is to be returned in this section 2
Log and appropriate statements in regards to member attendance in this section
Click here to continue
Step 2: Notices and Consents

28. Step 2: Notices and Consents
Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 2: Notices and Consents

29. Step 2: Notices and Consents
To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 2: Notices and Consents

30. Step 2: Notices and Consents
This page documents information from any and all attempts to contact invited parties for the ARD (Date of Contact, Method of Contact, and Contact Results) 1
Log the name of the staff member, position and contact attempt information
By clicking the paper icon in this section, you can add complete contact notes for the Notice 2
Click here to continue
Step 2: Notices and Consents

31. Step 2: Notices and Consents
Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 2: Notices and Consents

32. Step 2: Notices and Consents
To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 2: Notices and Consents

33. eArd Forms
Click here to begin

34. The eARD Forms function allows the user to complete necessary ARD documents as well as print hard copies of them.
For this tutorial, we will be focusing on the following pages within the eARD forms area:
Page 7: Determination of Eligibility
Page 12: Previous Goals and Assessments
Pages 49-57: The Behavior Intervention Plan
Pages 72-79: The FBA Screens
Click here to begin

35. The eSped Navigation Screen
Click the icon to display the function
The eSped Navigation Screen

36. Step 3: eArd Forms 1 2 Once you have clicked “eARD Forms”,
the Select Student screen will appear From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information
Click the button to display the Student List 2 1 2
Step 3: eArd Forms

37. The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:
Step 3: eArd Forms

38. Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason
Step 3: eArd Forms

39. Click Icons to
Display Info 1
Meeting Dates (Previous, Current & Future) 2
Student Identification Numbers and Sped Funding Info 3
Student Identification (Name, DOB, Age and Gender) 4
Student Contact Info
The Student Meeting Dates and Information screen allows entry of important data pertaining to meetings and the student’s identity 5
Student School Location and Case Mgr Info
Step 3: eArd Forms

40. After entering or updating information on this screen, click the ‘Save” button to save the data
Step 3: eArd Forms

41. Click the page you wish to access for information entry1 2
Click the page you wish to access for information entry
Click the arrow button to display the drop down menu of pages for Notices and Consents
Step 3: eArd Forms

42. Section 1 states whether or not the student meets eligibility requirements to receive sped services2
Section 2 contains fields for recording Primary, Secondary, Tertiary and Other Disabilities as well as Multiple Disabilities or Medical Fragility 3
Section 3 records the committee’s determination regarding the student’s eligibility to receive sped services 4
Section 4 records the student’s current grades in his or her studies
Section 5 records the student’s current level of skill in both academic and personal care categories 5
Click the icons to view information about the page
Step 3: eARD Forms

43. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

44. To go to the next page, click the arrow icon to display the drop down menu of pages.
For our tutorial, we will be selecting Page 12: Previous Goals and Assessment Review
Click here to continue
Step 3: eARD Forms

45. Click the icons to view information about the page
This section indicates whether or not the ARD Committee has reviewed the student’s achievement of Goals and Objective from the IEP 1 2
This section logs results of the previous TAKS Assessment 3
This section logs the results of previous TAAS Assessment
This section logs the student’s current SDAA II Achievement Level 4
This section logs the student’s current LDAA Achievement Level 5
Click here to continue
Step 3: eARD Forms

46. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

47. To go to the next page, click the arrow icon to display the drop down menu of pages.
For our tutorial, we will be working next with pages 49-57, the Behavior Intervention Plan
Click here to continue
Step 3: eARD Forms

48. Click the icons to view information about the page
This page documents information in regards to the Behavior Intervention Plan (BIP) 1
Section 1 logs the student’s capability in following the District’s Code of Conduct or the Individual BIP and who will comply with regulations regarding restraint 2
Section 2 indicates which person(s) is/are responsible for implementing the plan
Click here to continue
Step 3: eARD Forms

49. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

50. To go to the next page, click the “Next” button
Click here to continue
Step 3: eARD Forms

51. Click the icons to view information about the page
Section 1 records specific BIP goals for the Classroom Environment 1 2
Section 2 records specific Classroom Strategies that will be used in implementing the BIP 3
Section 3 records the type(s) of Reward System that will be used in implementing the BIP
Click here to continue
Step 3: eARD Forms

52. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

53. To go to the next page, click the “Next” button.
Click here to continue
Step 3: eARD Forms

54. Click the icon to view information about the page1
Section 1 identifies student consequences based on the functioning level of the student and the severity of the behavior
Click here to continue
Step 3: eARD Forms

55. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

56. Step 3: eARD Forms To go to the next page, click the “Next” button.
Pages are designed for logging additional Behavior Intervention Plans.
These pages are identical to the sample pages we have just completed.
We will now review the FBA screens which are locates on pages 72-79
Click here to continue
Step 3: eARD Forms

57. For our tutorial, we will be working next with pages 72-79
To access the FBA pages, click the arrow icon to display the drop down menu of pages.
For our tutorial, we will be working next with pages 72-79
Click here to continue
Step 3: eARD Forms

58. Click the icon to view information about the page1
Section 1 logs the date of the FBA, amendment date, amendment reason and sources of data driving the FBA
Click here to continue
Step 3: eARD Forms

59. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

60. To go to the next page, click the “Next” button
Click here to continue
Step 3: eARD Forms

61. Click the icon to view information about the page1
Section 1 logs the Behavior(s) Reported, the frequency of the behavior(s) and the location of the observed behavior(s)
Click here to continue
Step 3: eARD Forms

62. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

63. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

64. Click the icon to view information about the page1
Section 1 logs each behavior and the antecedent event(s) that are present before the problem behavior occurs
Click here to continue
Step 3: eARD Forms

65. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

66. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

67. Click the icon to view information about the page
Section 1 logs each behavior and what events are experienced after the problem behavior occurs 1
Click here to continue
Step 3: eARD Forms

68. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

69. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

70. Click the icon to view information about the page
Section 1 logs Strategies and Reinforcers used in the past year and their effectiveness 1
The criteria listed here provide an effectiveness rating for each category
Click here to continue
Step 3: eARD Forms

71. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

72. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

73. Click the icon to view information about the page
Section 1 logs Strategies and Consequences used in the past year and their effectiveness 1
The criteria listed here provide an effectiveness rating for each category
Click here to continue
Step 3: eARD Forms

74. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

75. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

76. Click the icon to view information about the page
Section 1 logs the function or reason behind the behavior. Additional notes can be entered by clicking the paper icon located above “Explain” 1
Click here to continue
Step 3: eARD Forms

77. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

78. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

79. Click the icon to view information about the page
Section 1 records determinations by the ARD committee in regards to the student’s ability to understand rules and codes of conduct, whether further assessment is required and whether the IEP needs to be modified. Additional notes can be entered by clicking the paper icon next to “Explain” 1 2
Section 2 records behaviors that will transfer to the BIP and personnel contributing to the functional
Click here to continue
Step 3: eARD Forms

80. Enter all pertinent information for the Meeting and click the “Save” Button to save the data
Click here to continue
Step 3: eARD Forms

81. To go to the next page, click the “Next” button or click the arrow icon to display the drop down menu of pages.
Click here to continue
Step 3: eARD Forms

82. Adding a Student Record
Click here to begin

83. Adding a Student Record
Click the icon to display the function
Adding a Student Record

84. Adding a Student Record1 2
Once you have clicked “eARD Forms”,
the Select Student screen will appear From this screen, you can Add a student into the eSped database. NOTE: When you are adding a student to the database, you MUST enter the Student’s NAME, ID NUMBER, and CAMPUS NAME in order to add them to the database. If you do not have all this information, you will NOT be able to proceed. Click the icon to display where to enter BASIC student search information
Click the button to ADD the Student to the Record 1 2
Adding a Student Record

85. Adding a Student Record
Once you have clicked “Add Student”, the system will begin adding the record and display this screen:
Once the system has completed adding the student to the database, you will be taken back to the Main Student Listing screen and can access the pages to begin entering student information by clicking the student’s name from the list.
Adding a Student Record

86. Reports
Click here to begin

87. 1
The Reports button is located in the top left hand corner of the Student Information screen. By clicking the button, the user will be directed to the reporting page
Click here to continue
Step 4: Reports

88. Click the icons to view information about the page1
By clicking the Arrow button, the drop down menu will be displayed, allowing the user to select functions relating to the report desired:
Print a Blank Report Print a Spanish Report Get a List of Reports Archive a Report List Archived Reports 2
Section 2 is a list of pages from the system that can be used to create a report. The user can click a page to create a single report or hold down the CTRL key on their keyboard to select up to 10 pages for a combined report
Section 3 allows the user to send an copy of the report to themselves and another person or persons. By clicking the “Encrypt” box, the user can set a password to insure security of the document sent. 3
Click here to continue
Step 4: Reports

89. Step 4: Reports 3 1 2 Click the icons to learn how to create a Report
Select the page you wish to use to create a report 1
The “Create” button will turn BLACK. Click the “Create” button to start report creation
If you wish to send a copy of the report via , click the checkbox and enter the desired address (NOTE: Your address will automatically appear in the “To” field) 2
Click here to continue
Step 4: Reports

90. Step 4: Reports The Prepared Reports List will be displayed.
(NOTE: The Report is NOT yet viewable as the “Status” field says NEW.
Click the “Refresh” button to update the list. The field will now read: DONE.
Click the “View button to display the report
Click here to continue
Step 4: Reports

91. Step 4: Reports The report will be displayed as an Adobe pdf document.
The user may Print the document by clicking the Printer icon,
The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an copy by clicking the Envelope icon
Click here to continue
Step 4: Reports

92. Archiving Reports
Click here to begin

93. Click the icon to learn how to archive a report1
A report can be Archived using functions found on the Reports page. Click the Arrow button and Select and click “Archive Reports” from the drop down menu
Click here to continue
Step 5: Archiving Reports

94. Step 5: Archiving Reports
Click the icons to learn how to Archive a report
When the Archive screen appears, the Status of the report may read as NEW. If so, click the “Refresh” button. The Status will change to DONE. 1 2
Click the “Archive” button to send the report to the Archive
Click here to continue
Step 5: Archiving Reports

95. Step 5: Archiving Reports
Click the icons to learn how to create a Report
Archived reports can be viewed by the user by clicking the
“eArchive Manager” button from the eSped Navigation screen
Click here to continue
Step 5: Archiving Reports

96. Step 5: Archiving Reports1
Once you have clicked “eArchive Manager”,
the Select Student screen will appear From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information
Click the button to display the Student List 2 1 2
Click here to continue
Step 5: Archiving Reports

97. Step 5: Archiving Reports
The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:
Click here to continue
Step 5: Archiving Reports

98. Step 5: Archiving Reports
Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason
Click here to continue
Step 5: Archiving Reports

99. Step 5: Archiving Reports
The student’s list of Archived Reports will be displayed.
In order to View the desired report, the user must first click the “Edit” button next to the report.
Once the “edit” button has been clicked, the ‘View Report” button will turn BLACK.
Click ‘View Report” to access the Archived Report
Click here to continue
Step 5: Archiving Reports

100. Step 5: Archiving Reports
The report will be displayed as an Adobe pdf document.
The user may Print the document by clicking the Printer icon,
The user may Save the document to their PC by clicking the Floppy Disc icon, or the user can send an copy by clicking the Envelope icon
Click here to continue
Step 5: Archiving Reports

101. Uploading a Document
to the Student File
Click here to begin

102. Uploading a Document to the Student File
Click the icons to learn how to create a Report
The user can attach a document to the Archived report.
Archived reports can be accessed by the user by clicking the
“eArchive Manager” button from the eSped Navigation screen
Click here to continue
Uploading a Document to the Student File

103. Uploading a Document to the Student File1
Once you have clicked “eArchive Manager”,
the Select Student screen will appear From this screen, you can search for students in the eSped database. Click the icon to display where to enter BASIC student search information
Click the button to display the Student List 2 1 2
Click here to continue
Uploading a Document to the Student File

104. Uploading a Document to the Student File
The Student List will be displayed and will contain students assigned to your school. You may now access the student’s individual record by clicking the button containing the student’s name:
Click here to continue
Uploading a Document to the Student File

105. Uploading a Document to the Student File
Each time you access a student’s record in eSped, you will have to select a reason for your action. This is done to insure compliance with the Federal Education Right to Privacy Act (FERPA). Click the icon to select the FERPA reason
Click here to continue
Uploading a Document to the Student File

106. Uploading a Document to the Student File
The student’s list of Archived Reports will be displayed.
In order to attach a document to an archived report, Click the arrow button to display the drop down menu at the top of the screen.
Select “Upload Softcopy Document”
Click here to continue
Uploading a Document to the Student File

107. The File Upload Screen will be displayed
In order to attach a document to an archived report, click the “Upload” button to access the File Browse function
Click here to continue
Uploading a Document to the Student File

108. The File Browser Screen will be displayed
Click ‘Browse” to locate the file you wish to attach. (NOTE: Files should be stored on your Desktop or in the “My Documents” folder in your PC for ease of location)
Click here to continue
Uploading a Document to the Student File

109. The File Browser Screen will be displayed
C:\Documents and Settings\Demo Document
When you have located the file and have selected it from your PC, the file name will appear in this box.
Click the Upload File button to Upload and attach the file to the student record.
Click here to continue
Uploading a Document to the Student File

110. Uploading a Document to the Student File
The File Browser Screen will be displayed
Click the “Save” button to save the updates to the student record
Click here to continue
Uploading a Document to the Student File

111. Troubleshooting

112. As you work in the eSped system, you may have questions or need some assistance Assistance is available from eSped by either telephone or
To contact eSped Technical Support by Telephone:
To contact eSped Technical Support By To contact Joe Inabinette, Director of Technology for CCSEC: Telephone:
The following screens will also provide answers to some common questions from eSped users:
HOW DO I DISABLE A POP-UP BLOCKER?
WHY ARE WEB PAGES SOMETIMES NOT DISPLAYED OR SLOW?
WHY DON’T REPORTS APPEAR WHEN I TRY TO VIEW THEM?
WHY CAN’T I DOWNLOAD REPORTS?

113. How do I Disable a Pop-Up Blocker?
Follow the directions displayed to disable a Pop-Up Blocker from the Yahoo or Google toolbars

114. Why are Web Pages sometimes not displayed or slow?
A limited amount of memory is available on each computer for storing internet downloads.
This cache (set to size of at least 512 MB) must be cleaned out from time to time.

115. Why don’t reports display when I try to view them?
One symptom is an error message stating it can’t display %pdf.
A setting must be changed to open pdf files using the Adobe Reader.

116. Why can’t I download reports?
Sometimes it’s necessary to define Internet Explorer’s security and privacy settings to allow
downloads specifically from the eSped site
(Continued on following screen)

117. Why can’t I download reports? (Continued)
Sometimes it’s necessary to define Internet Explorer’s security and privacy settings to allow
downloads specifically from the eSped site

118. YOU HAVE NOW COMPLETED THE WORKING IN eSPED TUTORIAL
CONGRATULATIONS!
YOU HAVE NOW COMPLETED THE
WORKING IN eSPED TUTORIAL
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