1. RAPID RESULTS APPROACH
APPLYING THE TOOL TO AfCOP
Implementing the Work Plan
2nd Annual meeting November 2008
Mauritius

2. Today’s Objectives Introduce the Rapid-Results Approach & Process
Work to:
Define Rapid-Results Goal
Develop Work Plan to achieve the goal
Agree on how teams will operate

3. Implementation is Tough
50% of projects fail to achieve their objectives
75% of projects come in over budget and/or behind schedule
These are self reported statistics – so the reality is even worse… 3

4. Why Implementation is tough?
Goal is in the distant future
Being busy with too many things
Leaving tasks ill-defined and vague
Not making it clear who is in charge
Making things very complex and interdependent
The RRI process is designed to help teams avoid these pitfalls or tactics.
What are some of the other ways people and/or organizations avoid accountability
Why do people what to avoid accountability?
Stress
Emphasis a feeling of lack of control 4

5. Count the Number of Squares
Implementation Risk
Count the Number of Squares

6. 1-16
17-20
21-22
23-24 25 28 27 26 29 30

7. The Rapid Results Approach
Rapid Results Approach (RRA) is a results-focused learning process (methodology) aimed at jump-starting major organizational change efforts and enhancing implementation capacity.
RRA tackles large-scale medium and long-term change efforts through a series of small-scale, results-producing and momentum-building initiatives implemented within 100-days, commonly referred to as 100-day Rapid Results Initiative (RRI).

8. Rapid Results Approach Cont…
These short-term 100-day initiative goals therefore form the building block towards the achievement of the long-term goals
The premise of the Rapid-Results Approach is to create a context for learning and for enhancing implementation capacity
Helps organizations work on sharply defined 100-day initiatives that dovetail into Annual Work Plans and Strategic Plans

9. Rapid Approach
The approach is an RBM tool designed to help teams avoid implementation challenges
A results focused learning methodology (Action Learning)
Jump-starts major organizational change efforts

10. “A results-focused approach to implementing strategy “
Breaks down long-term goals into 100-day Results Commitments
Enhances practice of implementation disciplines in each 100-day period
Strengthens accountability for Results

11. How it Works Create a temporary governance structure
Team empowered to:
Break down long term goals into 100 day RESULTS commitments (RRI)
Develop a work plan to realize the goal
So, what is the definition of an RRI—
Being a RRI is really about applying the general idea and using a mix of these levers– each time it will be different depending on the people, the nature of the project, the type of organization(s) 11

12. Management Methodology
Start by focusing on a few Results
Challenge teams to achieve 100-day “Results goals”
Create temporary governance and support structure
Manage the scale-up beyond the first 100 days

13. Rapid Results Initiatives
The Rapid-Results Approach
Rapid Results Initiatives
Long-Term Activities
Activities
Year 1
Year 2
Year 3
Overall Objective
Time

14. Rapid Results Portfolio
Rapid Results Initiative
Increase from current to membership from 400 to 10,000 within 100 days
Networking and membership
Monitoring and evaluation
Program Activities
Capacity Building
Communication and
Strategy and planning
Leverage Africa Community of Practice as an authority in Mfdr in Africa
Dec 2010
Dec 2006
Dec 2008
OVERALL OBJECTIVE

15. DEVELOPING THEMATIC AREAS
Select thematic areas from the work plan plan that are:
Linked to achieving the current goals
Priority areas for AfCoP
Can be achieved using available budget and in 100days

16. Creating the Work Plan
Developing a good work plan to achieve your goal
Develop Milestones
Must be a major accomplishment
Stated in past tense
Develop Action Steps i.e. specific steps to be taken;
Start with an action verb
Spell out a concrete deliverable
Include a deadline
Be clearly assigned to one person (from the team)
Test and Refine the work plan
Are all relevant milestones included?
Are the activities as detailed as possible?
Is there ONE person assigned to over see each activity?

17. Activity Targets Dates
RRI Work Plan
Strategic Challenge Area:
RRI Goal:
Launch Date:
RRI Mid Point:
RRI End Point:
Results Leader:
Strategic Leader:
Team Leader:
Monitoring and Evaluation:
Secretary :
Team Members:
MILESTONE
Action Steps
Responsible
Activity Targets Dates
Budget
Status
Remarks/
Challenges
Begin
End
Baseline Survey Conducted
Identify team to carry out baseline survey and inform them
Assemble all relevant documents
Familiarize RRI team with the documents
Harmonize the documents
Share & adopt the documents