1. Stakeholders and the Public
Engaging Stakeholders
Stakeholder Consultation
The Role of the Public
Public Involvement Training Class – Presented by the Office of Environmental Services

2. Different Roles
Stakeholders are typically consulted prior to introducing a project to the public
Help identify/define issues and concerns
Buy-in is essential
The public plays an equally important role in voicing concerns and opinions
Further define issues, needs and desires
Specific segments of the public may have quality of life and day-to-day activities impacted the most
Public Involvement Training Class – Presented by the Office of Environmental Services

3. Engaging Stakeholders
Public Involvement Training Class – Presented by the Office of Environmental Services

4. Definition
An individual or group that has a “stake” or a vested interest in a project
May be directly affected
Can be internal or external to ODOT 4
Public Involvement Training Class – Presented by the Office of Environmental Services

5. Our Assets
Integral in building consensus and conveying various needs and concerns
Help define community goals and needs
Share and exchange information and ideas
Understanding the roles of stakeholders and the public is critical to project success
Involvement is dependent on a project’s type, complexity, and anticipated impacts
Public Involvement Training Class – Presented by the Office of Environmental Services

6. When Are Stakeholders Identified?
Can occur during development of the Project Initiation Package (PIP)
Be cognizant of potential controversy
Anticipate social, economic, cultural, and environmental needs they may have
Determining role and level of involvement is further defined in a PI Plan, if needed
If a PI Plan is not required, District Environmental Staff or the PM may need to consider stakeholders, as appropriate
Public Involvement Training Class – Presented by the Office of Environmental Services

7. Who Can Be a Stakeholder?
May vary from project to project
The challenge may be identifying influential “movers and shakers” that are not as prominent as others
Can include, but are not limited to:
Elected and appointed officials
Community leaders
Businesses
Public and Social Service Providers
Advocacy and Special Interest Groups
Government Agencies
Public Involvement Training Class – Presented by the Office of Environmental Services

8. How are Stakeholders Identified?
District Environmental Staff or the Project Sponsor (if not ODOT) can assist
More familiar with the politics, issues, concerns, and needs of local stakeholders
Use the following questions as guidance:
Whose involvement is needed and why?
Who are the community leaders that can influence public opinion?
What groups or organizations may have an interest in the project?
Public Involvement Training Class – Presented by the Office of Environmental Services

9. Goals
Identify and involve stakeholders early in the decision-making process
Understand community values
Ensure the project will meet expectations
Public Involvement Training Class – Presented by the Office of Environmental Services

10. Stakeholder Consultation
Public Involvement Training Class – Presented by the Office of Environmental Services

11. When Does Consultation Occur?
Dependent on project type and complexity
Path 1, Path 2, and Non-Complex Path 3
As appropriate
May occur if concerns arise surrounding road closures and detours
May involve correspondence, conference call, or one-on-one meetings
Typical stakeholders may be the mayor, council members, city manager, township trustees, emergency or public services 11
Public Involvement Training Class – Presented by the Office of Environmental Services

12. When Does Consultation Occur?
Complex Path 3, and Path 4 and Path 5
Higher level of involvement may be needed based on context and intensity
Involved during each phase of the PDP as alternatives are developed
Possible that stakeholders may not participate or may not be needed until later phases of the PDP
Project Management Team ensures appropriate stakeholders identified 12
Public Involvement Training Class – Presented by the Office of Environmental Services

13. Consultation is Key
Stakeholders play an important role in the planning and development of a project
Early and sustained involvement can lessen project delays and enhance decision-making
Projects are more likely to be successful when stakeholders have an active role
Help define a project’s Purpose & Need
Help define community vision and goals
Can influence project success/failure
Provide knowledge and insight 13
Public Involvement Training Class – Presented by the Office of Environmental Services

14. PI Plan Define stakeholder Roles Define stakeholder meeting rules
Depending on a project’s type and complexity, stakeholders may be part of a:
Study and Recommendation Team
Advisory Team
Decision-Making Team
Define stakeholder meeting rules
Standard operating procedures for conducting and facilitating meetings
Develop communication protocols 14
Public Involvement Training Class – Presented by the Office of Environmental Services

15. Stakeholder Meetings Define stakeholder roles
Depending on a project’s type and complexity, stakeholders may be part of a:
Study and Recommendation Team
Advisory Team
Decision-Making Team
Define stakeholder meeting rules
Procedures for conducting and facilitating meetings
Develop communication protocols 15
Public Involvement Training Class – Presented by the Office of Environmental Services

16. The Role of the Public
Public Involvement Training Class – Presented by the Office of Environmental Services

17. Definition
The public is any citizen or group of citizens that are affected by a project and/or that use an existing transportation system to be improved 17
Public Involvement Training Class – Presented by the Office of Environmental Services

18. Participation
Helps resolve or reduce conflict surrounding known and future issues
Enables individuals knowledgeable about the community to provide meaningful input
Develops a diverse community network
Allows those affected by the project to express their views 18
Public Involvement Training Class – Presented by the Office of Environmental Services

19. Outreach Consider those within and adjacent to the project area
Users of mass transit
Minority and low-income populations
Elderly
Disabled
Persons of Limited English Proficiency (LEP)
Homeowners and tenants
Commuters 19
Public Involvement Training Class – Presented by the Office of Environmental Services

20. PI Plan
Defines when the public becomes involved and how to appropriately engage
Those in proximity of a project may:
Be interested in all aspects of project planning and development
May desire more information
Want to be involved and engaged throughout the life of the project
Utilize a variety of approaches and activities that can meet the needs of the public 20
Public Involvement Training Class – Presented by the Office of Environmental Services