1. Hillel Academy Board Forum & PTA AGM
Agenda for Today
Welcome …. Amber Stewart
Prayer …. Margaret Adam
Opening Remarks …. Peggy Bleyberg
Board Forum ….Joseph Matalon
Academic Report ….Lloyd Holmes
PTA Report ….Amber Stewart
Presentation of New PTA Executive ….Alfredo Bennett
Q&A
Closing Remarks … Amber Stewart
20th September 2011
Hillel Academy Board Forum & PTA AGM

2. Hillel Academy Board Forum
September 20th 2011
20th September 2011
Hillel Academy Board Forum

3. Hillel Academy Board Forum
Agenda for Today
Welcome
How is the School Governed?
What has the Board achieved and what are our goals for the coming year?
How did the Board perform during the year?
What are the Board’s main goals for ?
Academic, Extracurricular & Community Service Highlights
What is the School’s current and budgeted financial position?
Hillel Academy Foundation Update
Donor Recognition
Goals for the Year
20th September 2011
Hillel Academy Board Forum

4. Hillel Academy Board Forum
Welcome
This “Board Forum” is now a regular feature of the school’s annual calendar
Provides a forum for communication with all of our stakeholders as we continue to……….
“Engender a Partnership in the school community based on mutual confidence and respect”
20th September 2011
Hillel Academy Board Forum

5. What is the School’s Constitutional Form?
Founded by Trust Deed by the United Congregation of Israelites in Jamaica (UCIJ) as a contribution by the community to national development
Established as a non-denominational school and managed based upon ethical principles and religious tolerance
Governed by a Board of Governors appointed by four Trustees (who are in turn appointed by the UCIJ)
Run as a “Not for Profit” organisation – any and all operating surpluses are reinvested for the benefit of the school community
20th September 2011
Hillel Academy Board Forum

6. Who are the members of the Board?
Trustees of the UCIJ
Other Directors
Invitees
Joseph Matalon (Chairman)
David Henriques (Immediate past Chairman)
Marvin Goodman
Wallace Campbell
Philip Henriques
(Deputy Chairman)
Paul Henriques
Peter McConnell
Cristina Matalon
Jeffrey Meeks
Paige Todd
Tracy Melhado-Matalon
Afeef Lazarus
Karen Hilliard
Margaret Bleyberg (Director)
Carolyn Lee
(Principal Prep School)
Alfredo Bennett (Principal High School)
Cecile Webster (Financial Controller)
Amber Vicens (President, PTA)
20th September 2011
Hillel Academy Board Forum

7. Performance Monitoring & Review Hillel Academy Board Forum
How does the Board do its work?
Strategic
Planning
Policy
Formulation
Academic Improvement
Facilities Plans
Long term funding
Mission/Vision/Values
Institutional Governance
Personnel
Discipline
Board Of
Governors
External Communication
Stakeholder Communication
Community Building
SACS/IB/IGCSE Accreditation
Internal Communication
Monthly Meetings
Annual Planning Calendar
Board Goals
Self Evaluation
Board Policy Manual
Financial
Oversight
Performance Monitoring & Review
Funding Resources
Fees
Staff Remuneration
Capital & Operating Expenditure
Regular academic performance review
Annual Director & Teachers’ performance
review
Annual administrative performance review
20th September 2011
Hillel Academy Board Forum

8. How did the Board perform during the year?
The Board ensured compliance with all the SACS, IB and IGCSE standards during the year
Goals for 10-11
Progress
Oversee preparations for and participate in the April, 2011 accreditation process.
Update and reissue the Master Facilities Plan, given the completion of assigned tasks; Reprioritisation of remaining items
Maximize revenues from expanded and upgraded physical facilities.
Support continued improvement in the management, quality and dimensions of the School’s sporting programmes.
Inclusive process for review of AdvancED standards implemented with wide participation from the School Community
All preparations in place for accreditation visit April 2011 and accreditation granted with commendations
Master Facilities Plan was revised to incorporate and prioritise School needs in the context of updated School Improvement Plan
Delayed due late delivery of development project
New Head of Sports appointed. Manifest improvement in participation, school spirit, and performance in inter-school competitions. Significant new offerings implemented 1 2 3 4
20th September 2011
Hillel Academy Board Forum

9. What are the Board’s goals for 2011-12?
Continue to ensure compliance with the AdvancED, IGCSE & IB standards in addition to the following main goals for the year
Complete at least the first ranked priority item in the revised Master Facilities Plan (Canteen expansion/upgrade)
Implement a School Management Information System and related databases
Maximize revenues from expanded and upgraded physical facilities
Examine and define the School’s future development direction; define the role of the Hillel Foundation within the School’s development plans and staff/structure accordingly 1 2 3 4
20th September 2011
Hillel Academy Board Forum

10. What were the School’s Achievements this year?
Academic
Accreditation Quality Assurance Team inspection, April, 2011
Hillel received a glowing endorsement and was re-accredited by the AdvancEd / Southern Association of Colleges and Schools
GSAT Overall Averages:
2011 – 90% %, 2009 – 87.3%; – 87.1%; 2007 – 86%; 2006 – 87.3%; 2005 – 86.7%; 2004 – 86.5%
University Scholarships
2009: received scholarships worth US$213K
2010: 53 universities have offered places in the USA, UK, Canada, India and Korea;
2010: US$700K in scholarships offered
2011: 80 universities have offered places in the US,UK, Brazil and Canada
2011: US$1.3M (first year value) in scholarships to date
Congratulations to:
Prep School Staff and Students on excellent GSAT Results
IGCSE student & faculty for excellent pass rate of 99.68% (from A* - E as established by CIE) and 92.18% (from A* - C)
IB students and teachers for excellent results, including 2 students with 39 points
20th September 2011
Hillel Academy Board Forum

11. What were the School’s Achievements this year?
Cultural & Social
2011 JCDC Awards
Visual Arts – Summit Prize for Top School, second consecutive year!
Music - Garnet Gordon Summer – quarter finalist for recorder
Photography
Silver Medal – Ali Matalon
Merit Awards – Alessandra Dabdoub, Kimberly Clarke, Lauren Tomlinson, Samantha Clarke
Certificate of Participation – Joshua Azan
Art
Silver & Bronze Medals – Alysia Francis
Merit Awards – Danielle Todd, Tally Matosevich
Certificates of Participation – Jonathan Arava, Adisa Williams, Rachel Russell &Danielle Todd
CULTURAL DAYS,
Heritage Week – Oct., Greek Day – Nov., Carol and Channukah Hour – Dec., World Math Day and Modern Languages Day – Feb., Business Day – March, IB Art Show – April, Greaves Field Dedication Ceremony, April, Science Fair Day, June 1.
20th September 2011
Hillel Academy Board Forum

12. What were the School’s Achievements this year?
Cultural & Social Cont’d
School Drama Productions
2009 “Small Family Business” a dramatic/musical hit
2009 Concert “Homage to Andrew Lloyd Webber”
2010 “The Crucible” by Arthur Miller
“A Doll’s House” by Ibsen
Prep School Debating Team in National Finals , and won Second Place
Prep School Debaters won a place in quarter finals.
20th September 2011
Hillel Academy Board Forum

13. What were the School’s Achievements this year?
Sport
Prep School Gymnastics competition - medal winners, 2010
Taekwondo Championship Tournament - third place, 2010
High School placed fourth in ISAJ Water Polo Competition
Hillel Academy students represented Jamaica in:
Go-Karting – Justin Sirgany, Matthew X.Williams, 2010 and 2011
Equestrian Sports Gabrielle Ralston, Tiffany Ralston, Adam Lake, Justin Vaz, Jonathan Vaz, and Kelly Nunes;
Golf -Jayda Thompson and Tyler Fitt, 2011
National Skeet Shooting competition, 2010, recognition: Adam Zaidie, Chad Zaidie, Nicholas Chen
Women’s Volleyball National Team candidate, : Karina Max Brown
Hillel Academy Board Forum
20th September 2011

14. What were the School’s Achievements this year?
Sport Cont’d
Table Tennis :
High School Under -16 Boys reached the ISSA semi-finals in Table Tennis.
Prep School Team reached finals of the national tournament
PratikHarjani national under-10 and under-12 champion!
Football – Prep School reached the quarter finals of the Alberga Cup Competition
Swimming :
ASAJ Prep Schools Competition – All island champion 2010
Mayberry Investments Schools Swim Meet nd place
Burger King/YMCA Prep Schools Swim Meet - 2nd place
Nestle Ice Cream Swimming Championships - 2nd place
Yonatan Goren and Barak Goren,Yonatan Goren, Bronze Medal at Carifta, 2010 ; Brandon Reid and Yonatan Goren represented Jamaica, 2011
Lawn Tennis:
Lime High School Championship –
Under-14 Champions
Under-19 Semi-Finalists, girls and boys teams
Jacob Bicknell and Simon Levy won multiple awards
The Staff Football Team won the AAMM League National Championship, 2010
20th September 2011
Hillel Academy Board Forum

15. What were the School’s Achievements this year?
Community Service and Outreach
Hillel Academy Community Service Projects
International Coastal Clean-up Day (HS)
Heart Fund Run 2011(PS & HS) – Raised $744,494, highest of any school in Jamaica again this year
Cancer Relay For Life (HS)
Visits and activities for Schools, Orphanages and Rehab Centres (HS & PS)
Basic School/Children’s and Elderly Homes Treats & Donations (HS &PS)
Special Outreach activities
Christmas & Easter Bun & cheese Treats (PS & HS)
New Day Basic School
Through a combination of many activities, Hillel Students have raised and donated a total of nearly $2 million to deserving causes and charities
Graduating classes, Grade 6, donated landscaping for the School, as well as their community service projects. Grade 6 supports New Day Basic School library. Grades 11 and 13 contributed money towards the cafeteria renewal.
20th September 2011
Hillel Academy Board Forum

16. Staff Costs = 74% of Total Inc. Hillel Academy Board Forum
What is the School’s current financial position? – Estimate for year ending 31 August 2011
Sources of Funds
(J$M)
Uses of Funds
(J$M)
Staff Costs = 74% of Total Inc.
(09-10:75%) 14
294
414
400 22 19 12 13 17 23 13
Net Available
for Reinvestment
Key Changes from 09-10
Tuition Fee Income
Staff Costs
Curriculum
Repairs
Utilities
Security
19%
15%
34%
36%
25%
41%
20th September 2011
Hillel Academy Board Forum

17. Staff Costs = 75% of Total Inc. Hillel Academy Board Forum
What is the School’s current financial position? – Budget for the year ending 31 August 2012
Sources of Funds
(J$M)
Uses of Funds
(J$M) 6
Staff Costs = 75% of Total Inc.
(10-11:74%)
328
435
441 21 17 13 11 22 22 7
Net Available
for Reinvestment
Key Changes from 10-11
Tuition Fee Income
Staff Costs
Curriculum Exps
Repairs
Utilities
Security 9%
11%
(4)%
(9)%
13%
(18)%
20th September 2011
Hillel Academy Board Forum

18. What are the recent and proposed Capital expenditures?
Key Items of
Capital Exp (J$M)
Sources of Funds
for Capital Exp (J$M)
Actual
Forecast
Budgeted
Actual
Forecast
Budgeted
Internal
Resources
Buildings, Fencing &
Roadways
88.00 -
3.50
69.10
14.65
20.00
Website/ School Mgmt System -
7.00 -
Donations
FF&E
6.40
5.00
5.50
US Gov Grant
2.30
5.38 -
Computers, Whiteboards
& Other Electronic Equip. -
1.50
7.00
5.00
PTA -
2.88 -
Sports Facilities Upgrade
Private
0.23
0.30 -
35.10
1.00 -
Loan Funds
60.00 - -
Laboratories’ Upgrades - -
0.70
Library
Fund
1.20
1.10
1.20
Canteen & Other Equip.
0.50
2.00
5.00
Music
Equipment
132.83
24.30
21.20
0.13
0.5
0.80
Books etc
1.20
1.10
1.20
Capex per
Student($)
180,967
32,972
28,264
132.83
24.30
21.00
20th September 2011
Hillel Academy Board Forum

19. Hillel Academy Board Forum
The Hillel Academy Foundation
The Hillel Story is truly special as it is through the generosity of our Hillel families and friends that we are the incredible School you know today.
Hillel Academy receives no government assistance, and so we are eternally grateful for the kindness of our families.
We hope to continue to grow this world-class School and to provide a Hillel education to deserving students throughout Jamaica.
20th September 2011
Hillel Academy Board Forum

20. DONOR RECOGNITION – CAPITAL DEVELOPMENT
Major Donors
Marvin Goodman
Byron Lee Foundation
Brian Goldson
Jamaica Drip Irrigation
David Goldson
Kingston Industrial Agencies
John Greaves
Livingston Alexander & Levy
Joseph and Tracy Matalon
PanCaribbeanBank
John Ralston
Stewart’s Auto Sales Limited
Stephan Rampair
TankWeldGroup
Paige Todd
Department of State of the United States of America
United Congregation of Israelites
West Indies Home Contractors
Sponsors
Kenneth S. Benjamin
ADeB Consultants Limited
Sheila Benjamin McNeill
Asphalting Specialists Ltd
Norman Campbell
Delroy Laing Engineering
Clive and Hope Fagan
Green Concepts International
Andrew Hill
Jamaica Bags Ltd
Johnny Matalon
Jamaica Electrical & Mechanical Engineers Ltd
Peter Matalon
Jamaica Forestry Department
Stewart McConnell
Patterson Mair Hamilton
Andrew Phillipps
ThwaitesFinson Sharp
Zoukie Trucking Services Ltd
20th September 2011
Hillel Academy Board Forum

21. DONOR RECOGNITION – FOUNDATION
Endowment Gifts
Sheila Lee
Barbara McGaw
Carmen Pacheco Mondero
Andrew & Colleen Phillipps
Rachael Henriques
Parent Donations Via Vouchers ($600K)
Capital Gifts
Byron Lee Foundation
Stewart’s Auto Sales Limited
United Congregation of Israelites
20th September 2011
Hillel Academy Board Forum

22. Hillel Academy Board Forum
Questions ?
20th September 2011
Hillel Academy Board Forum

23. Hillel Academy PTA Annual General Meeting
WORKING TOGETHER ... towards EXCELLENCE
Let’s all work at …
T rying our best
O rganizing our thoughts
G etting work done on time
E xpressing our ideas respectfully
T hinking in new ways
H elping each other learn
E nriching our minds & hearts
R egarding one another as learning partners
20th September 2011

24. Report on Activities: Funds Raised
Fundraising Goal:$4m
Funds Raised: $4.74m
20th September 2011
Hillel Academy PTA Annual General Meeting

25. Hillel Academy PTA Annual General Meeting
20th September 2011
Hillel Academy PTA Annual General Meeting

26. Hillel Academy PTA Annual General Meeting
20th September 2011
Hillel Academy PTA Annual General Meeting

27. Report on Activities: Overall Income Statement
Breakdown of Key Items
Opening Bank Balance
1,563,670
Other PTA Support
Cafeteria Refurbishment 1,200,000
2 Whiteboards ,855
PS Bathrooms ,000
Gr 6 Area Landscaping ,170
ShielaPurdom scholarship ,000
EBSCO ,336
Hillel Academy ,664
Turn It In ,340
Questia ,500
Brain Pop ,520
Staff Christmas Treat ,000
Stage Curtain ,180
Cameras & Camcorder ,021
Principals' Christmas Treat ,000
HS English Play ,000
PE Staff kit & shoes ,990
Other expenses ,285
Funds Raised
4,746,302
Net Funds Available
6,309,972
Use of Funds
Bake Sale Classroom Expenses
307,004
Special Area Enhancement
198,238
Teachers Day Expenses
225,000
Carol / Chanukkah Hour
56,414
PTA Expenses
113,118
Other PTA Support
5,086,860
Total Funds Utilised
5,986,634
Funds Carried Forward
323,338
20th September 2011
Hillel Academy PTA Annual General Meeting

28. Hillel Academy PTA Annual General Meeting
20th September 2011
Hillel Academy PTA Annual General Meeting

29. Presentation of Tokens of Appreciation
D’Angel
Catherine Craig
Beenie Man
Estelle Naude
Michelle Lee
Dawn Woodstock
20th September 2011
Hillel Academy PTA Annual General Meeting

30. Presentation of New PTA Executive
President Dr. Nigel Clarke
Vice President (Prep) Mrs. Meredith Walker
Vice President (High) Mrs. ToyinMartschenko
Treasurer Mrs. Tara Clivio
Co - Fundraising Chair Mrs. Jacqueline Brooks
Co - Fundraising Chair Mrs. Christina Brewster
Sports Chair (Prep) Mrs. SherieRanston
Sports Chair (High) Mr. Glen Stodart
Secretary Mrs. Donna Parnell
Past President Mrs. Amber Stewart
School Representatives Mrs. MBleyberg; Mrs. T Matalon; Mr. A Bennett; Mrs. C Lee; Mrs. F Duncan; Ms. C Webster; Prep and High School Teacher representatives
20th September 2011
Hillel Academy PTA Annual General Meeting

31. PTA Class Representatives *
Grade K1-1 Michelle Marzouca Jennifer Azan Janet Hanna Grade K1-2 Paula Pairman Ayesha Panton Simone Khouri Grade K2-1 Jacqueline Brooks Kelly Lue Grade K2-2 Clare Blackburn - Grade 1- 1 Annakay Shirley Peta Gay Wilson Grade 1-2 Bianca Levy
Grade 2-1 Sonia Trehan Martha White Lori Ralson AngelieSpencer Grade 2-2 Estelle Naude Pat Sarju Rupika Clarke Grade 3-1 Nora May Desnoes Carina Melville Grade 3-2 Samantha Gayle Renee Barnett Grade 4-1 Rosemarie Moore Carmela Azan Marie Chin Grade 4-2 Shawn Mottley Mandy Melville Corah Ann Sylvester
* as at September 20, 2011
20th September 2011
Hillel Academy PTA Annual General Meeting

32. PTA Class Representatives *
Grade 5-1 Corah Ann Sylvester
Marie Chin
Anne Marie Asher
Anne Marie Phang Sang
Grade 5-2 Nicola Bicknell
CharmaineWiggon
Grade 6-1 Aditi Dhiman
Jackie Lechler
Grade 6-2 Amber Stewart
Sophia Rizza
Grade 7-1 Amber Stewart
Grade 7-2 Shelley Chang
Grade 8-1 Edward Wong Chew Onn
Grade 8-2 Michelle Chin
Grade 8-3 Edward Wong Chew Onn
Grade 9-1 Lezanne Azan Grade 9-2 ToyinMartschenko Grade 10-1 Shelley Sykes Grade 10-2 Anne Marie Vaz Grade 11-1 Wendy Wong Seanne Williams Grade 11-2 Marie Josephs Grade 12-1 Tara Nunes Grade 12-2 Grace Royes Grade 13-1 Tracy Matalon Grade 13-2 KarishmaKhemlani
* as at September 20, 2011
20th September 2011
Hillel Academy PTA Annual General Meeting

33. Hillel Academy PTA Annual General Meeting
AOB
Approval of additional signing officers for PTA Bank Accounts:
Subscription account:
Amber Stewart
Vikram Dhiman
Operating Account:
20th September 2011
Hillel Academy PTA Annual General Meeting

34. Hillel Academy PTA Annual General Meeting
Q&A
20th September 2011
Hillel Academy PTA Annual General Meeting

35. Hillel Academy PTA Annual General Meeting
Closing Remarks
20th September 2011
Hillel Academy PTA Annual General Meeting