1. Geographic Information Systems (GIS) and Grounds Maintenance
Victoria Labeodan, Research Analyst,
Business Support
Craig Godwin,
and
Managing Director,
Oxford Data Consultancy
24th April 2013
Geographic Information Systems (GIS) and Grounds Maintenance
Housemark – Estates Service Northern Meeting

2. Overview Introduction What is GIS? GIS and L&Q
Resident and Stock profile
Grounds Maintenance
Grounds Maintenance Data Capture - ODC
Future Plans
Any Questions?

3. Introduction

4. Introduction - 1 London and Quadrant Housing Trust
Owns over 67,000 homes
Geographically spread across London and Home counties
Range of tenures – general needs, IMR, leaseholders, shared ownership
Structured into seven neighbourhoods – North, North East, Thames, South, South West, West
Community Investment – employment and training, young people, building stronger communities and financial inclusion

5. Introduction - 2 Research & Analysis team Statistical Returns
CORE coordination
Resident satisfaction surveys
Research & Analysis team
Ad-hoc data request
KPIs
Housing management
Stock data
GIS IT
Housing Management IT
Asset Management

6. What is a Geographic Information System? (GIS)

7. What is GIS? - 1 Location, location, location
Manage data
Understand patterns
Analyse trends
Data capture
Interpret data
Visualise data
Some Housing Applications
Manage Stock
Allocate housing officer patches
Understand profile of residents
Grounds maintenance

8. What is GIS? - 2 How? Layers of information
Mapping data e.g. Ordinance Survey, Google maps, x and y coordinates
Requires GIS Software

9. GIS and L&Q

10. GIS and L&Q - 1 Cadcorp installation in June 2012
3 sessions of on-site training (18 staff)
Mapping Products
– OS Open source
– OS Mastermap imagery
– OS Topography
– Code-point with Polygons
– Address base plus

11. GIS & L&Q -2 The journey so far... Resident profile
Stock profile
Grounds maintenance
Promoting GIS across the Trust

12. GIS & L&Q -3

13. Resident/ Stock Profiling

14. Resident/Stock Profiling - 2

15. Resident/Stock Profiling -2

16. Resident/Stock Profiling - 3

17. Grounds Maintenance

18. Grounds Maintenance - 1 Why does L&Q need GM maps using GIS?
Improves the procurement process for Grounds maintenance
Costs saving Resident satisfaction
Clarification of L&Q’s boundaries
Better management of estates
Improves information sharing (internal & external)
Purchase GIS product – Cadcorp
Builds on GIS training

19. Grounds Maintenance -2 Mapping data How? Teams
xx and yy coordinates (property points)
Ordinance Survey
Land Registry
How?
Teams
Cross departmental work
External consultants – Oxford Data Consultancy

20. Grounds Maintenance - 3 Map Specification Grounds Maintenance
Site services

21. Grounds Maintenance - 4 How many? Neighbourhood
Phase 1 Estates for Procurement
Phase 2: Estates with Other Services
North
278
347
North East
222
250
West
273
Thames
199
416
South
117
331
South West
223
241
South East
185
174
Total
1446
2032

22. Grounds Maintenance Data Capture
24th April 2013
Craig Godwin,
Managing Director,
Oxford Data Consultancy
Grounds Maintenance Data Capture
Housemark – Estates Services Northern Meeting

23. ODC – Craig Godwin 25 years experience of GI data capture
Work with all of the leading GIS vendors
Cadcorp
ESRI
Worked with 30+ Housing Associations
Currently working with:

24. Ground Maintenance Data Capture
Source data
The data capture process
Products / output
Options for Acquiring GIS

25. Source Data - 1
Ordnance Survey MasterMap Topography

26. Source Data – 2
Paper Ground Maintenance plans

27. Source Data - 3
Ordnance Survey Aerial Photography

28. Source Data - 4
Transfer Plans

29. Source Data - 5
Property points

30. Source Data - 6
Land Registry Boundaries

31. Source Data – 7

32. The Process Acquire / compile source data Data capture
Identify anomalies
Manual quality assurance
Automated quality assurance
Anomaly clarification
Implement amendments
Export the data

33. Products - 1 Bill of quantities Cost Centre Feature Type County
Highways
Housing
Leisure
Grand Total
Grass
26510
12848
49569
24363
113290
Hard Areas
18838
9236
25504
17509
71087
Scrub Land
176
234
325
122
856
Shrub Beds
558
111
165
705
1540
Trees & Hedges
1230
1005
1750
3955
7941
47312
23435
77314
46653
194714

34. Products - 2
Paper plans and PDFs

35. Products - 3
GIS data

36. GIS Acquisition Purchase GIS Hosted GIS Acquire GIS
Full functionality and flexibility
Hosted GIS
Data held by external consultants
Information provided via PDF
Limited functionality & access
Cheaper alternative for smaller HAs

37. Grounds Maintenance Map

38. Future Plans

39. Future Plans Add GM maps to internal housing management system (Arena)
Add the xx and yy coordinates to Arena
Link Cadcorp system to Arena
Overall satisfaction map (neighbourhood, inner/outer London)
ASB Hotspoting (borough, neighbourhood)
Stock data profile (type of stock, neighbourhood)
Create a Top 10 Maps on the intranet

40. Any Questions?