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Building The Team G.R.P.I. Checklist
Tool: G.R.P.I. Checklist – This tool is based on a simple model for team formation. It challenges the team to consider four critical and interrelated aspects of teamwork: Goals, Roles, Processes and Interpersonal relationships. It is invaluable in helping a group become a team. G.R.P.I. Team Model G.R.P.I. Checklist Low High GOALS – How clear and in agreement are we on the mission and goals of our team/projects? ROLES – How well do we understand, agree on, and fulfill the roles and responsibilities for our team? PROCESSES – To what degree do we understand and agree on the way in which we’ll approach our project AND our team? (Procedures and approaches for getting our project work done? For running our team?) INTERPERSONAL – Are the relationships on our team working well so far? How is our level of openness, trust and acceptance? Uses: An excellent organizing tool for newly-formed teams or for teams that have been underway for a while, but who have never taken time to look at their teamwork. Timing: Ideally, this tool should be used at one of the first team meetings; it can and should be updated as the project unfolds. 22
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Building The Team G.R.P.I. Checklist
Tips: In addition to the formal G.R.P.I. checklist, you can use the model as a form of process check from time to time. To do so, simply ask team members to vote on each of the four dimensions using a “fist-to-five” technique (five fingers = great; a fist = zero progress). Steps: 1. Distribute copies of the checklist to all team members prior to a team meeting to discuss these questions; invite team members to add to the details on each of the four dimensions of the checklist. 2. Meet as a group to discuss and resolve issues related to the checklist. 3. Share certain aspects with Team Sponsor if appropriate. 4. OPTION: When there is considerable disagreement or tension within the team environment, team members can choose to complete the questionnaire individually and turn it in to a neutral party (the Coach) who will collate the data and give it back to the team in an aggregate fashion (thus protecting the anonymity of individual team members). 23
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Building The Team G R P I G.R.P.I. Checklist
Expanded Version of the Tool: Useful when a more detailed look at team elements is required. Assessing Project Team Status How would you rate the degree to which your team presently has CLARITY, AGREEMENT, and EFFECTIVENESS on the following G.R.P.I.–related elements? 0% 50% 100% G R P I Purpose & Outcomes We understand and agree on our project mission and desired outcome (vision). Customer & Needs We know who the project stakeholders are, what they require, and why this project is really needed. Goals & Deliverables We have identified specific, measurable and prioritized project goals and deliverables linked to our business goals. Project Scope Definition We understand/agree on what is in/out of our project scope and tasks. The project scope is “set.” Roles & Responsibilities We have defined and agreed on our roles, responsibilities, required skills and resources for the project team. Authority & Autonomy Our team is clear on the degree of authority/empowerment we have to meet our project mission. Critical Success Factors We know and are focusing on the key factors needed to meet the project goals and mission. Plans & Activities We have an effective game plan to follow that includes the right tasks; clearly defined/assigned. Monitoring & Measures We have an effective monitoring process and specific metrics linked to progress and goals. Schedule/Milestones We have defined our project schedule and know what the key phases and milestones are. Team “Operating Agreement” We have shared expectations, agreed and followed guidelines for how our team works together. Interpersonal/Team We have the necessary relationships, trust, openness, participation and behaviors for a healthy and productive team. 24
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