1. How to use the Offline Circulation Version 16 Yoel Kortick

2. How to use the offline circulation 2 All of the information in this document is the property of Ex Libris Ltd. It may NOT, under any circumstances, be distributed, transmitted, copied, or displayed without the written permission of Ex Libris Ltd. The information contained in this document has been prepared for the sole purpose of providing information for the members of the ICC Israel College Consortium. The material herein contained has been prepared in good faith; however, Ex Libris disclaims any obligation or warranty as to its accuracy and/or suitability for any usage or purpose other than that for which it is intended. © Ex Libris Ltd., 2006

3. How to use the offline circulation 3 Offline Circulation The purpose of “Offline Circulation” is to allow the library to continue to perform circulation transactions even when connection to the server does not exist. The circulation transactions which may be performed via “Offline Circulation” are Loan and Return.

4. How to use the offline circulation 4 Offline Circulation In this PowerPoint presentation we will: Create a situation where there is no connection to server Loan and return items in “offline” mode Reconnect to server and load data which was done “offline” Confirm that the transactions were completed

5. How to use the offline circulation 5 Before Communication falls Patron ID 738291654 has item barcode 65286-10 on loan:

6. How to use the offline circulation 6 Before Communication falls Patron ID 7548956447 has item barcode 238858-10 on loan:

7. How to use the offline circulation 7 Before Communication falls Patron ID 784123541 has no items on loan:

8. How to use the offline circulation 8 Communication falls There is no connection to the server:

9. How to use the offline circulation 9 Offline Circulation is activated From the “circulation” menu of the circulation module:

10. How to use the offline circulation 10 Offline Circulation - Return Patron ID 738291654 comes to circulation desk and returns barcode 65286-10: When “return” is checked then only fields “Library” and “Item Barcode” appear. Click “Return” after entering barcode Library name from AL500/circ/tab/per_lib

11. How to use the offline circulation 11 Offline Circulation - Return After clicking “Return” the item barcode field again becomes empty

12. How to use the offline circulation 12 Offline Circulation - Return Patron ID 7548956447 comes to circulation desk and returns barcode 238858-10: When “return” is checked then only fields “Library” and “Item Barcode” appear. Click “Return” after entering barcode Library name from AL500/circ/tab/per_lib

13. How to use the offline circulation 13 Offline Circulation - Loan After Patron ID 7548956447 comes to circulation desk and returns barcode 238858-10 he wants to loan item barcode 62512-10: When “Loan” is checked then fields “Library”, “Patron ID” and “Item Barcode” appear. Click “Loan” after entering Patron ID and barcode

14. How to use the offline circulation 14 Offline Circulation - Loan Patron ID 784123541 comes to circulation desk to loan item barcode 62509-10: When “Loan” is checked then fields “Library”, “Patron ID” and “Item Barcode” appear. Click “Loan” after entering Patron ID and barcode

15. How to use the offline circulation 15 Offline Circulation – Sending file to server On the PC a file is created with all loan and return transactions There is no need to “go to” this file, this is merely general information

16. How to use the offline circulation 16 Offline Circulation – Sending file to server Communication returns:

17. How to use the offline circulation 17 Offline Circulation – Sending file to server Offline circulation is again activated:

18. How to use the offline circulation 18 Offline Circulation – Sending file to server And the circulation transaction file is sent to the server:

19. How to use the offline circulation 19 Offline Circulation – Sending file to server Patron ID 738291654 no longer has item barcode 65286-10 on loan. It was returned via offline circulation

20. How to use the offline circulation 20 Offline Circulation – Sending file to server Patron ID 7548956447 no longer has item barcode 238858-10 on loan. It was returned via offline circulation. Patron ID 7548956447 loaned item barcode 62512-10 during offline circulation

21. How to use the offline circulation 21 Offline Circulation – Sending file to server Patron ID 784123541 loaned item barcode 62509-10 during offline circulation

22. How to use the offline circulation 22 Offline Circulation – Sending file to server Note: If you close and reopen offline circulation before sending the transaction file to the server you will get the following message If you do not want to lose all of the transactions that you did then choose “no”. After sending the file to the server it is “cleared” and thus the message will not appear.

23. How to use the offline circulation 23 Offline Circulation – Checking the transactions Circulation transactions may be checked after the file is sent to the server via the “Check report” tab. Only transactions for which there was an error will appear. These are examples of non existent items which were entered in offline circulation.