1. 2006 CMBG Conference BREAKOUT 2: Electronic Approval & Authorization Including E-Signatures John Parler South Carolina Electric & Gas & Diane Derr PPL Susquehanna, LLC June 11-14, 2006 Richmond, VA

2. 2006 CMBG Conference Topics for Discussion Where currently used Types of Facility Information Software in use Defining Electronic Authentication Benefits Problems with implementing Legal Issues Culture issues Concerns of using electronic approval

3. 2006 CMBG Conference Where currently used Plants with Electronic Approval Process –First Energy –PPL –NMC –Bruce –Cooper –Southern Nuclear –Duke - only at Oconee –Entergy –Oak Ridge National Laboratory –Czech Republic - Temelin NPP (use Passport) –Dominion – at some plants –Progress Energy –TVA - Browns Ferry

4. 2006 CMBG Conference Types of Facility Information Engineering documents Licensing documents Work Control documents / Work orders Equipment list data Procedures Vendor Technical Manuals

5. 2006 CMBG Conference Software in use Passport Adobe E-sign AutoCAD Sign-it InfoWorks

6. 2006 CMBG Conference Defining Electronic Authentication Electronic transfer but hard copy signature follows (not fully electronic) Electronic signature on document vs. linking to a “signature record” (history of workflow)

7. 2006 CMBG Conference Benefits Cycle Time reduction Document retrieval Fewer Lost documents Traceability Quality image / legibility Checklist upon approval Qualification check of individuals Guarantee integrity Makes it difficult to cut corners (with full electronic work flow Circulate across great distances Time savings / retrievability

8. 2006 CMBG Conference Problems with implementing Concurrent Electronic Reviews vs Sequential Reviews Revisions during reviews (back to beginning of cycle for approvals) Security (forgery of signatures) Different work flow on different document types Multiple system integration Replicating the paper system

9. 2006 CMBG Conference Legal Issues State - Professional Engineering Stamp on certain type of documents is required Hearsay Challenge Government mandates of standards E-Rule encourages electronic communications - Obtaining approval for communicating with NRC EIE server 10CFR 50 - no requirement for a signature Records Management driving signatures

10. 2006 CMBG Conference Culture issues I like / need to see a signature How do I know the FCI did not change after I signed it? Crosses organizational boundaries – ownership needs to be defined

11. 2006 CMBG Conference Concerns of using electronic approval Assurance that the FCI approval is tagged to the correct FCI Records retention issues with software currently in use to “electronically sign”. Today’s technology migrating to tomorrow’s technology.

12. 2006 CMBG Conference Take Away Points Different ideas of what “electronic approval” means Creating a Standard Varying degree of use and understanding There are no rules, don’t let that stop you from implementing. Need to revisit this issue but focus on specific topics